TEAM SCIENCE CORE PROGRAM MANAGER

Job no: 244904-AS
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department: SMPH/ICTR/ICTR-ADM
Location: Madison
Categories: Administrative Services



Job Summary:

The mission of the Team Science Core at UW-ICTR is to facilitate high-impact team science through the development of infrastructure to support interdisciplinary teams. We do this through team science education (workshops, seminars, courses) and interventions for translational teams and conducting Science of Team Science research. We are seeking a program manager to provide exceptional operational and scientific support to this small, growing program. The incumbent will be comfortable in a fast-paced, start-up like environment and someone who likes a new challenge every day. The position will also serve as a liaison to other operational areas of UW-ICTR, ensuring alignment with organizational priorities and synergies among programs.

The key responsibilities of this position include planning and directing day-to-day operational activities of small Team Science Core team, with a focus on providing administrative and programmatic support in four key areas: :
Team Science Education:
-Provides administrative management of team science courses, workshops, and trainings, including: scheduling 7-10 trainings per year, managing registration process, assisting with the development of training materials, organization and management (including any necessary licensing) of training materials, administering pre- and post-session surveys in collaboration with the UW-ICTR Assistant Director of Team Science

Team Science Interventions:
-Plans and executes logistics of dissemination and implementation trial of existing Collaboration Planning intervention, including managing recruitment, distribution of intervention materials, collection of agreements to participate, and follow-up data collection
-Schedules intervention sessions with UW teams, distributing pre- and post-session surveys and session materials

Team Science Research Program:
-Contributes to Team Science Core research program, under the direction of the Director of Team Science by conducting literature reviews; and assisting with writing, editing, and submitting manuscripts.
-Works with ICTR communication team to promote ICTR team science research
-Prepares IRB applications and monitors compliance
-Prepares grant applications
-Potential to conduct preliminary data gathering through interviews or focus group facilitation

General Program Management:
-Works with UW-ICTR central finance to manage all fiscal responsibilities of the Core, including expense reports, registration fees, and any purchasing
-Produces and distributes marketing materials such as workshop flyers
-Tracks all tasks, responsibilities, accomplishments, publications, and grant submissions
-Works with ICTR central administration to track key outcomes for NIH progress reports
-Interacts with other ICTR units to ensure adherence to ICTR-wide best practices, alignment with ICTR strategic plan, and identify synergies with other ICTR programs.

The UW School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself and also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Administrative Manager (AD005)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
-Minimum 3 years of project, program, and/or administrative management experience
-Strong writing and editing skills (if selected for final round, writing and editing test may be required)
-Experience with conducting literature reviews and some formal training in research methods (qualitative and quantitative)

Preferred Qualifications
-Strong interest in translational research that impacts human health
-Experience conducting qualitative research such as structured interviews or focus groups
-Experience writing and/or submitting federal grant proposals
-Experience designing and administering evaluations
-Experience working in either academic research or start-up environment
-Demonstrated ability to manage multiple competing priorities in a fast-paced environment

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A532900-MEDICAL SCHOOL/ICTR/ICTR-ADM

Work Type:

Full or Part Time: 70% - 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $53,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. Please upload a resume and cover letter. In your cover letter, please address your experience with the knowledge and skills of the position. You will also be asked to provide three professional/supervisor references during the application process.

Contact:

Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Administrative Manager(AD005)

Employment Class:

Academic Staff-Renewable

Job Number:

244904-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Nov 18 2021 Central Standard Time
Applications Close: Feb 28 2022 11:55 PM Central Standard Time