Analyst, Accounts Payable

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JOB TITLE SUMMARY

Job Title: Analyst, Accounts Payable

Division: Financial Affairs

Evaluation Group: Staff

FLSA Status: Exempt

Starting Salary: $ 35,777.00 +

Reports To: Supervisor, Accounts Payable

Positions Supervised: N/A

Job Summary

This position performs detailed work while preparing and analyzing supplier invoices and conducting supplier research and analysis. Additional duties include reviewing and processing payments.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Processes all invoices, rents, and staff reimbursements accurately in a timely manner
• Verifies transactions and contracts meet established University guidelines
• Compares all utility bills from present month to prior month and notes major increases/decreases; communicates variances as appropriate
• Manages Accounts Payable email
• Uses professional judgment to identify and research questionable items
• Makes recommendations for improvements to business processes
• Ensures good working relationships with vendors
• Ensures all assigned tasks are completed within daily/weekly deadlines

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values – integrity, dedication, excellence, creativity, and teamwork
• Provides timely customer support for vendors with accounts payable questions, concerns, or problems

Communication, Teamwork, and Collaboration

• Ensures good working relationships with campus community
• Communicates effectively with all organizational levels
• Reconciles transactions by notifying departments of any known discrepancies and providing balanced records

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree in related area
• Completion of vaccination status survey and proof of COVID-19 vaccination or a negative COVID-19 test within 72 hours of hire.

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Ability to organize, manage, track, and follow up on multiple detailed tasks with frequently changing priorities
• Strong interpersonal skills
• Ability to work as a team player and foster a collaborative environment
• Ability to exhibit effective time management in order to meet deadlines
• Excellent verbal and written communication skills
• Ability to maintain strict confidentiality
• Knowledge of general office software, particularly Microsoft Office Suite

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.

• General office setting
• Fast-paced work environment

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.