Conference & Events Manager

Gettysburg College, in historic Gettysburg, Pennsylvania, is seeking a dynamic and innovative individual to serve in this 12- month, full-time position as Conference and Events Manager. Gettysburg College is a highly selective, residential undergraduate liberal arts college, which enrolls approximately 2,600 students.  This position reports to the Director of Facilities for Service and Communications.

The primary responsibility of the Conference and Events Manager is to oversee daily operations and facilitate the marketing and sales efforts of the Conference and Event Services group.

Responsibilities include:

• Manage Conference Department operations budget, including the budgets for the college's internal conference programs and athletic prospect events
• Suggest revisions to the college's policies and procedures on facility rentals and summer programs
• Prepare reports on conference attendance, revenue, and occupancy, and to offer trending analysis
• Coordinate summer housing programs and manage summer calendar
• Collaborate with other campus service providers to prepare for upcoming conferences
• Coordinate the efforts of the Facilities Services Department to support all existing campus events
• Provide a hands-on management approach for full-time and summer staff
• Develop and implement the marketing and sales strategies for leads available through current memberships
• Manage and grow the existing internal academic camp program
• Set sales goals, objectives and marketing budgets with guidance from the Assistant Director of Facilities
• Implement and periodically review the department’s strategic plan
• Manage the sales efforts by providing sales goals and strategies to attract the target markets of existing leads and internal academic camps
• Negotiate and create all conference and event program contracts
• Ensure the branding and messaging on all marketing and sales initiatives is consistent with institutional goals
• Conduct site visits and tours for potential customers
• Maintain relationships with trade associations
• Ensure positive customer experiences and relationships
• Travel required for trade shows and conferences

A college degree is strongly desired (preferably in marketing or hospitality), with experience in event management and planning required. Experience in the convention industry or conference event sales is preferred. Experience in higher education is highly desired.

Experience with conference and event management, computer software applications, and marketing principles are required. Successful candidates must possess the ability to:  walk and stand for extended periods, lift up to 30 pounds regularly and 50 pounds on an occasional basis, drive in all types of weather, work harmoniously with a variety of individuals, work under pressure in a fast-paced environment, provide superior customer service, interpret policies and procedures, communicate orally and in writing, and understand and create financial reports.

Driving is an essential function of this position; therefore a valid driver’s license is required.  Successful candidates must have a favorable driving record as outlined by the College fleet policy. CMP or CCEP preferred, or the ability to obtain such certifications. This role includes working evenings and weekends throughout the summer.

The Conference and Events Manager is a twelve-month, full-time administrative appointment.  Salary is commensurate with experience and is complemented by an excellent benefits package. 

Please visit our website to submit application materials (cover letter, resume and contact information for three professional references) through our on-line system:  https://gettysburg.peopleadmin.com/postings/4029

Application materials received by Friday, December 10, 2021 will receive full consideration.
Gettysburg College is committed to creating a more diversity community. As part of that process, the College encourages candidates from historically underrepresented groups to apply.

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.