Rhode Island School of Design (RISD) seeks a Campaign Planning
Coordinator to join its Institutional Advancement department. This
is an exciting opportunity for a highly organized, logistical, and
proactive thinker to steer the coordination and facilitation of all
project initiatives within the Campaign Planning + Strategy team in
support of IA’s priority to engage RISD’s alumni, parents,
students, and donors in meaningful ways and encouraging their
financial support of the college and its mission.
With the overarching goal to increase diversity and access, we seek
applications from culturally sensitive and equity-minded candidates
with the ability to work and communicate effectively with a broad
spectrum of divisional and institutional colleagues to ensure
efficient operations and workflow across campus partners. The
successful candidate is a strong communicator, orally and written,
who can think analytically and multitask in a changing, dead-line
driven environment. The Campaign Project Coordinator has a strong
understanding of project coordination that informs their management
of tools and software to document, track, and monitor projects,
activities, and other processes for IA. Under the Executive
Director of Campaign Planning and Strategy, this role will provide
logistical execution for events; steward communication initiatives
across multiple channels; generate and analyze important,
informational materials to help assess the department’s activities
and determine goals; and offer exceptional administrative support
to the department in areas related to budget, new hire onboarding,
meeting coordination, and intranet maintenance.
The Campaign Project Coordinator will join an ambitious and dynamic
team of developers, engagers, and communicators as they work to
ensure that any person or organization touched by RISD becomes an
advocate and donor.
- Provides operational coordination for intra- and
inter-departmental projects and initiatives utilizing project
management tools and software, including:
- documenting, tracking and monitoring identified project scope,
deadlines, assignments and goals. Proactively alert Executive
Director to progress, potential needs and obstacles and make
suggestions as appropriate;
- monitoring and tracking project plans for signature events such
as RISD Weekend, Commencement + Reunion Weekend and ensure overall
operational logistical elements within the division are working
together from concept to execution;
- facilitating the coordination of timely customized
acknowledgement letters between Donor Relations and Advancement
- completing and modifying, as appropriate, project intake
processes and workflows for project and data management based on
input obtained from Advancement Services.
- In partnership with departmental colleagues, develops a project
plan and executes communications initiatives and promotions for
departmental websites, social media channels, email campaigns and
other communications channels.
- Generates analytics, dashboards, presentations and reports for
Institutional Advancement, social media, web and email channels,
following best practices. Uses infographics and other data
visualization techniques to highlight goals and key performance
- Proactively provides administrative and organizational support
to the Executive Director and the department, which includes:
- coordinating and scheduling candidate interviews and supporting
the Executive Director with new hire onboarding;
- managing and tracking purchases and expenses under the Campaign
Planning + Strategy budget;
- collecting, organizing and disseminating divisional activity in
weekly internal communications email; and
- maintaining the division's intranet content, consistently
adding new and updated content in collaboration with colleagues
across the division.
- Assists with donor stewardship mailings as needed, including
but not limited to collecting student thank you letters, preparing
donor reports and financial statements.
- Ability to interact with key donors/prospects/volunteers in a
professional manner and to articulate appreciation of art and
design. Desire to learn, grow and be mentored in the advancement
field. Proficient computer skills in Adobe Creative Suite, Google
Apps, and Microsoft Office (i.e. Word, Excel, and PowerPoint).
- Demonstrated ability to write in a clear, articulate and
- Ability to work with ethnically, culturally, and socially
diverse staff, faculty, and other constituencies.
- Database/CRM, online communication and intranet end-user
- Google Analytics and Data Studio experience strongly
- Exceptional organizational, interpersonal, oral and written
communication skills are critical, including an ability to work and
communicate effectively with a broad spectrum of divisional and
institutional colleagues, within an environment that values
diversity and inclusion.
- Ability to maintain confidential information and work in a
dynamic and time-sensitive environment.
- Must be able to work independently with minimal supervision and
in a fast-paced team environment.
- Bachelors’ Degree or equivalent combination of education and
- Minimum three years of either administrative support and or
project coordination experience required; experience in the higher
education or nonprofit sector preferred. Exceptional logistical,
project coordination and organizational skills.
35 hours/week; 12 months/year
Documents Needed to Apply
Cover Letter (required)
Incomplete applications will not be considered. Please upload
all required documents.
The successful candidate will be required to meet our
pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its
learning community and integral to an art and design education. We
welcome candidates whose experience has prepared them to contribute
to our commitment to diversity and excellence. RISD is an Equal
Opportunity Employer. Employment decisions are made without regard
to race, color, religion, sex, age, national origin, disability,
veteran status, sexual orientation, gender identity or expression,
genetics, or any other protected characteristic as established by
For internal use only - Job Family:
Development - Operations