Administrative Associate

Posting Details

Vacancy Number

S01544

Position Title

Administrative Associate

Working Title

Administrative Associate

Competency Level

Journey

Dept/School

Communication Studies - 32241

Primary Purpose of Organizational Unit

The Department of Communication Studies carries out a mission that involves teaching, research, and service within the College of Arts and Sciences. The Department has grown to include 30 Faculty who teach over 3000 credit hours for over 500 majors and offerings in basic studies.

College

College of Arts and Sciences Admin - 32000 College

College/School Information

The College of Arts and Sciences is UNCW’s largest academic unit and awards approximately two-thirds of the university’s academic credits. Ours is a comprehensive arts and sciences college comprising the arts, the humanities, the mathematical and natural sciences, and the social and behavioral sciences.

The College’s twenty-five units offer a variety of undergraduate majors leading to the Bachelor of Arts, the Bachelor of Fine Arts, the Bachelor of Music, and the Bachelor of Science. The College also offers a full complement of minors, including interdisciplinary minors such as Africana studies, Asian studies, Forensic studies, Latin America studies, Middle East & Islamic studies, Native-American studies, and Women’s and Gender studies, among others.

Applied learning is a hallmark of the student experience in the College of Arts and Sciences. Each of the College’s departments requires an applied learning experience as a part of the curriculum for its undergraduate majors. Examples include faculty-directed research, internships, service learning, and capstone courses and projects, all of which challenge students to integrate various strands of knowledge and to apply that knowledge to broader, real-world or real disciplinary situations. Through applied learning, students in the College gain direct hands-on experience with the skills of their major fields as an essential part of their preparation for life and career.

In addition to its undergraduate major and minor programs, the College is chiefly responsible for the curriculum that comprises the UNCW’s University Studies Program, through which all UNCW undergraduates gain a foundation in the liberal arts and develop the transferable skills essential for life in the twenty-first century. The College strives in its undergraduate programs and in its University Study offerings to nurture creative thinking, intellectual curiosity, diversity and inclusion, and academic integrity in students while providing them with a solid foundation of knowledge in their chosen fields. Upon completion of their undergraduate studies, College of Arts and Sciences students will have the necessary preparation for rewarding careers, advanced study, effective citizenship, and meaningful lives.

Graduate degrees awarded in the College of Arts and Sciences include the Master of Arts, the Master of Fine Arts, the Master of Public Administration, the Master of Science and the Doctor of Philosophy (Marine Biology and Psychology). In addition, the nationally awarded Graduate Liberal Studies program offers a personalized curriculum of interdisciplinary study leading to the Master of Arts. Post-baccalaureate certificates in Applied Statistics, Environmental Studies, Forensic Science, Conflict Management and Resolution, Gender Studies and Hispanic Studies are available. Graduate programs in the College are designed to develop intellectual competence and to prepare the student for careers in business, industry, government, teaching or for further study at the doctoral level.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The front office members report directly to the Chairperson of the Department to help provide a wide variety of services to faculty and students. This position will coordinate with the Dean’s office and other offices on campus, and will ensure that all work performed complies with university policy and procedures and meets university and college-imposed deadlines. This Administrative Associate position focuses on administering the student advising process including:

• Records and communication to students
• Ongoing website maintenance and enhancements
• Support for graduate program
• Coordination of faculty and others around department initiatives and deadlines
• Maintenance and optimization of cloud-based platforms such as Teams and SharePoint
• Purchasing and receipting
• Direct assistance on special events and projects.

Minimum Education and Experience Requirements

• High school diploma or equivalency; or an equivalent combination of education and experience

Preferred education, professional skills and experience

• Excellent communication skills and the ability to multi-task
• Prior relevant experience and proficiency in Microsoft Office Suite and associated programs (including Teams, OneDrive, SharePoint, Excel)
• Familiarity with working in higher education
• Website and external communication/marketing experience
• Significant knowledge of office or work unit procedures, methods, and practices
• Ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports, and other materials
• Ability to independently record, compile, summarize, and perform basic analysis of narrative and numerical materials
• Ability to learn office process and procedures and independently apply this knowledge in problem-solving and responding to questions and inquiries
• Ability to use judgment in coordinating and monitoring office procedures and workflow, including monitoring of deadlines
• Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature
• Ability to provide excellent customer service
• Ability to communicate well with and work in liaison with a variety of the university population and departments
• Knowledge of Banner, SSRS, Cascade, uShop, EMS, Keystone, and Touchnet

Required Certifications or licensure

N/A

Recruitment Range

$31,200 - $36,177

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday with occasional special event coverage

Work Hours

8:00AM – 5:00PM with occasional special event coverage

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1990

Job Posting Date

11/16/2021

Posting Close Date

12/03/2021

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/22532
Applicant Documents
Required Documents

1. Cover Letter
2. Resume
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNC Wilmington (2021)?
   • UNCW Website
   • UNCW Facebook Page
   • UNCW Linkedin Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • Chronicle of Higher Education
   • Craigslist
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women In Higher Education
   • Other