Number of Vacancies:
Area of Consideration:
Open to Public
Pay Plan, Series & Grade:
Open Until Filled
4200 Connecticut Avenue, NW.
Washington DC. 20008
Brief Description of Duties
The incumbent functions as the Assistant Registrar in the Office of
the Registrar, David A. Clarke School of Law at the University of
the District of Columbia. The Assistant Registrar works under the
administrative direction and direct supervision of the school of
law’s Registrar, who will provide direction, identify priorities
and outline objectives.
Essential Duties and Responsibilities
Minimum Job Requirements
- Serves as the director in the absence of the Registrar.
- Assists with the review of materials, forms and calendars for
all registration periods and prepares the term set-up for on-line
registration activities and transactions in Banner.
- Monitors the distribution of semester course rosters, grade
report forms and exam schedules to faculty and adjuncts.
- Monitors the progress of all incoming and completed
- Assists in assuring the integrity of all academic records of
current and former students, including the input and update of
student information in the student records system.
- Monitors the collection of required documents for graduation,
bar, and court certifications.
- Assists with auditing academic records and with all aspects of
- Administers the archiving and retrieval of student
- Oversees the ordering, inventory, distribution, collection and
return of academic regalia, as needed, for appropriate university
- Assists with the planning and attends graduation meetings,
ceremonies, rehearsals and other events.
- Prepares, collects and tracks forms for bar certification and
- Collects grade data from faculty and assists with the data
entry into the student records system.
- Assists with the preparation and distribution of enrollment and
other reports in various formats to the Deans, the University, the
ABA and other entities.
- Provides appropriate forms, documents, and information about
procedures of the Office to students, faculty, staff, alumni, and
visitors as requested.
- Assists with ensuring that policies, procedures, and protocols
are administered in accordance with best practices, and University,
Federal and District standards.
- Provides assignments for and assists with the supervision of
- General file maintenance.
- Other related duties as assigned.
Information to Applicant
Collective Bargaining Unit (Union):
- Bachelor’s Degree (preferred) or the equivalent
- A minimum of three years of experience in a student services
environment or the equivalent, including experience with Banner 9
This position is not
part of the collective bargaining unit.
Selectee will be eligible for health
and life insurance, annual (vacation) and sick leave and will be
covered under the University of the District of Columbia' s
retirement plan (TIAA).
Equal Opportunity Employer:
The District of Columbia
Government is an Equal Opportunity Employer. All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination:
In accordance with the D.C.
Human Rights Act of 1977, as amended, D.C. Official Code, Section
2-1401.01 et. seq., (Act) the University of the District of
Columbia does not discriminate on the basis of actual or perceived
actual race, color, religion, national origin, sex, age,
disability, sexual orientation, gender identity or expression,
family responsibilities, matriculation, political affiliation,
marital status, personal appearance, genetic information, familial
status, source of income, status as a victim of an intrafamily
offense, place of residence or business, or status as a covered
veteran, as provided for and to the extent required by District and
Federal statutes and regulations. Sexual harassment is a form of
sex discrimination which is also prohibited by the Act. In
addition, harassment based on any of the above protected categories
is prohibited by the Act. Discrimination in violation of the Act
will not be tolerated. Violators will be subject to disciplinary
Applicants claiming veterans preference
must submit official proof at the time of application.
At this time, the University of the
District of Columbia does not provide sponsorship for visas (e.g.
H-1B). This position is also ineligible for Optional Practical
The Residency Preference Amendment Act
of 1988, D.C. Law 7-203, created a system in which provides that
any applicant for employment in the Career or Educational Services
who is a bona fide resident of the District of Columbia may claim a
residency reference at the time of application. An applicant
selected for an appointment based on District residency will be
required to submit no less than eight (8) proofs of bona fide
District residency. Bona fide District residency must be maintained
from the date of appointment to the position for seven (7)
consecutive years. Failure to maintain bona fide District residency
for the (7) year period will result in forfeiture of
Pursuant to the requirements of the
Drug-Free Workplace Act of 1988, the individual selected to fill
this position will, as a condition of employment, be required to
notify his/her immediate supervisor, in writing, not later than
five (5) days after conviction of any criminal drug statute
occurring in the workplace.
Employment with the University of
the District of Columbia is contingent upon a satisfactory
background investigation. The determination of a 'satisfactory
background investigation' is made at the sole discretion of the
University of the District of Columbia. The University may refuse
to hire a finalist, rescind an offer of employment to a finalist or
review and may terminate the employment of a current employee based
on the results of a background investigation.
Disposition of Resume:
Resumes received outside the area of
consideration and/or after the closing date will not be given
consideration. You must resubmit your resume to receive
consideration for any subsequent advertised position vacancies. For
the purpose of employment, resumes are not considered job
applications. Therefore, if selected for employment a UDC
application will be required.
Official Job Offers are made by the University
of the District of Columbia, Office of Human Resources Only.
All inquiries related to employment and
job applications should be directed to UDC Office of Talent
Management at (202) 274-5380.
The University of the District of Columbia is an Equal
Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. For
a full version of the University’s EO Policy Statement, please
visit: http://www.udc.edu/equal opportunity/