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Business Manager, Office of Enrollment/Marketing

Employer
University of Montana
Location
Montana, United States
Salary
Salary Not Specified
Date posted
Nov 17, 2021

Job Details



The University of Montana invites applications for a Business Manager that services the Enrollment sector and the Marketing and Communications sector. The individual assigned to this position will play a pivotal role in establishing best in class accounting practices and processes for the University of Montana (UM) in both the Enrollment and Marketing and Communications Division.

Essential Duties and Responsibilities of this position include:
  • Oversight of fiscal operations within the department (including the development and management of budgets, which involves planning, assessing, forecasting consulting and reporting for all fiscal matters)
  • Collaborate directly with central budget and finance personnel
  • Prepare fiscal operating plans for division. Analyze annual budgets for fund types, incorporating historical data, current activities and anticipated commitments. Use this information to forecast balances and identify areas of concern
  • Oversee the accuracy of all enrollment revenue collections, accounts receivable, purchasing and Procard transactions, ensuring all policies and procedures are followed
  • Develop and produce monthly executive reports for Enrollment and Marketing leadership
  • Oversight for preparation of paperwork for purchases or contracted services that need to go through the competitive bidding process
  • Work closely with the UM office of Administration & Finance, Business Services, HR, and other internal offices to continually improve and optimize automated processes
  • Oversight for completion and reconciliation payroll for professional employees, classified staff and student workers assigned to work within the department
  • Monitor and analyze all personnel transactions for departmental fiscal impact
  • Responsible for conducting new employee on-boarding process
  • Work directly with HRS Department personnel to navigate and manage various personnel actions as appropriate
  • Supervision of the performance review/evaluation process for all classified staff members assigned to work within the department
  • Provide management guidance to departmental supervisors on all aspects of personnel recruitment and retention, career development of overseen staff, and various training opportunities
  • Manage multiple highly complex and wide-ranging projects simultaneously
  • Plan, compose, edit and manage distribution of various forms of communication from the AVPE and VPMC office (including emails, letters, memos and other means of information distribution
  • Work with Business Services, HR, and other internal offices to continually improve and optimize automated processes
  • Assist with the calculation and analysis of key Enrollment and Marketing KPIs, ROIs,and measures of campaign success
  • Monitor balances and advise key staff members regarding and potential fiscal problems, collaborate to develop solutions and responses to issues, and recommend changes to procedures that ensure compliance with policies for UM, Montana University System, Board of Regents, and the State of Montana.
Upon completion of training, the incumbent will have:
  • Expert knowledge of UM policies, State of Montana regulations and governmental accounting principles
  • Expert proficiency in Banner, UMDW and State accounting systems
  • Expert proficiency in database management systems and presentation technology
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Position Details
  • Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program
  • Salary for this position is $60,000 - $65,000 per year commensurate with qualifications
Required Skills
  • Advanced knowledge of accounting, financial planning and budgeting
  • Knowledge of computer software programs
  • Effective interpersonal, written and oral communication skills
  • Strong initiative and an ability to meet strict deadlines
  • Highly developed organizational skills
  • Advanced knowledge of Excel, experience with a financial planning and forecasting system and an integrated enterprise resource planning suite
Required Experience
  • Bachelor’s degree in accounting, business management, or another related field, as well as at least three (3) years of directly related professional work experience; or any combination of experience and education that would provide the competencies required to successfully discharge the essential duties assigned to this position
Preferred Qualifications
  • Experience with Syntellis Axiom and/or Ellucian Banner


About UM , Marketing , and the Office of Enrollment

The University of Montana is flagship, research institution with more than 9,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

UM Marketing and Communications serves all campus departments and offices, as well as the public, by producing and distributing accurate and timely information about the University of Montana while enhancing the UM brand and overall mission of higher education through outreach, publications, marketing activities, electronic communications and social media.

The Office of Enrollment’s mission is to attract, support and enhance student enrollment at the University of Montana by providing quality information, services and complete financial options to make the college enrollment process efficient, accessible and student centered.



To learn more about the University of Montana, please visit the links below.
Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

E mployment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Application Deadline: Sunday, March 13, 2022

Applications received by this date will be guaranteed consideration. Application review will begin after date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
  • Letter of Interest – addressing the stated required skills for the position
  • Detailed resume listing education and describing work experience
  • Three (3) professional references - Names and contact information

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

Company

University of Montana.

At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

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