Financial Manager

The Department of Biology is seeking a Financial Manager who will be an assistant to the Department Administrator and Senior Financial Manager to facilitate the daily financial activity involving all grants, contracts, general funds and gift accounts for a large scientific department. Develop financial spreadsheets, charts, graphs, and statistical tools to facilitate fiscal forecasting. Assists Faculty, PIs, research staff, and budget staff to facilitate research project/program financial activity including budget proposal preparation, contractual arrangements, expenditure accounting, costs analysis, and reporting. Work closely with Administrators to determine, recommend, develop, and ensure compliance of financial issues relating to departmental policies and procedures and JHU internal controls to effectively carry out the mission and long-term goals of the institution.

Specific Duties & Responsibilities:

Manages Daily Activity Relating to Grant & Contract Administration Including:

• Facilitate grant/contract proposal process to ensure adherence to all departmental, University, and Sponsor procedures and protocols prior to Chair and Administrator approval; authorized signature for submission. Reviews and approves proposals in COEUS.
• Work closely with JHURA, BARA and the KSAS Business Office, responsible for interpreting changes in Federal Regulations, A21, A110, FAR, assessing the impact on the department, and communicating these changes to the Department Administrative and Finance Staff and PIs.
• Review and approve budget justifications to ensure compliance with A21, A110 regulations.
• Develop tools (data base, spreadsheets, graphs), applying general accounting principles or use existing tools (COEUS/BW/EBF) for forecasting MTDC, F&A, and total sponsored activity (proposals, awards, success rates). Trains administrative/budget staff to use and manipulate these tools to facilitate the effective collection of statistics for reporting.
• Responsible for communicating success or denial information relating to proposal submissions.
• Direct the flow and on-line computer communication required to establish a new grant award and relays all pertinent information to all PIs and Administrative/Budget Staff.

Authorized Signature:

• Oversee & review as necessary the daily block budget expenditure accounting activity including payroll, purchasing, check reimbursements.
• Oversee the timely compliance with all budgetary, purchasing, reimbursement, reconciliation, and reporting according to guidelines, policies, procedures, and internal controls as required by agency, department, School, and University.

Reporting:

• Access COEUS to develop activity reports for forecasting and to aid Chair in the faculty performance review process.
• Monitor and reconcile monthly reports; monitor department’s deficit account and report any issues to Department Administrator and KSAS Business Office.
• Monitor department’s salary default account and communicate with responsible SGCA to resolve any outstanding issues; report solutions and issues to Department Manager and Business Office.
• Monitor and ensure reconciliation of Non-salary Default.
• Review and submit administrative effort justification report.
• Reconcile P-Card report of unapproved charges.
• Provide departmental sponsored research data for several JHU and external annual surveys; i.e. Peterson’s; AAS; NSF,etc.
• Annual Research Base Projections, including charts, and graphs for presentation. General Funds (Block, Departmental Gifts).
• In partnership with Departmental Administrator, manage the daily activity relating to general funds including:
  • Provide necessary spreadsheets, graphs, charts, and matrixes to facilitate annual block budget allocation; validation of expected F&A recovery for current year, planning year, and projections for out years.
  • Develop yearly expenditure plan for block operating budgets; makes recommendations for spending plans; develop tools to provide reports for forecasting salary and non-salary operating costs.
  • Manage daily administration of all departmental funds. Authorized signature for all departmental expenditures (block accounts, gift accounts, and special Dean’s allocation accounts including capital plant budgets). Develop tools to provide reports for forecasting.
  • Monitor activity and projects year-end balances and expected carry-forwards for block research budgets interacting with respective departmental SGCAs.
  • Isolate areas of financial concern and proposes future financial controls.

Procurement Card DepartmentAdministrator:

• Recommend card holders and verifiers.
• Recommend card suspension and termination.
• Ensure appropriate use of all procurement cards.
• Ensure timely activity review and approval by all verifiers.
• Ensure training and re-training as necessary SAP Security and Workflow Administrator.
• Facilitate all SAP security and workflow requests for entire administrative staff.
• Occasional contact with SAP EBS (Enterprise Business Solutions) to arrange proper authorization and define departmental pathing for electronic systems.
• Prepare P-Card Owner and Verifier applications.
• Provide leadership and guidance to administrative/budget staff to facilitate efficient processes that relate to budgeting, expenditure accounting, and financial reporting for sponsored and general funds.
• Pathfinder; problem resolution in area of financial concern.

Represent Department on University Wide Committees:

• Represent department and University at trade meetings (NCURA, SRA).
• Cultivate and maintain strong liaisons and working relations with all levels of the departmental staff, divisional contacts, and members of Central Administration.

Cost Analysis:

• Review and recommends change to current inter-departmental financial and cost accounting processes and procedures for effectiveness and adherence to University and Agency policies.

Performance Management:

• Train departmental staff to use processing or reporting tools (internal and external, i.e., NIH, ASSIST, NSF Fastlane; COEUS, Grants.gov, Back-up for direct reports. Participates in recruitment/interview process for all financial positions.
• Direct supervisor of 2 FTE’s (nonexempt).
• Provides oversight of financial team duties including ensuring reconciliation of all assigned accounts are completed in a timely fashion and assigned faculty receive and sign quarterly reports; any noncompliance is communicated to Senior Financial Manager and Administrator.
• Provide leadership and guidance to administrative/budget staff to facilitate efficient processes that relate to budgeting, expenditure accounting, and financial reporting for sponsored and non-sponsored funds.
• Answer questions and be available for staff members needs as they arise.
• Assign projects and allocate resources based on staff strengths and weaknesses.

Minimum Qualifications (Mandatory):

• Bachelor’s Degree in Finance, Accounting, or other related field.
• Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
• Additional education (Master's in a related field) may substitute for required experience and additional related experience may subsitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

• Masters Degree in Finance, Accounting, or another related field.

Special Knowledge, Skills & Abilities:

• Must be able to work well under deadlines and coordinate multiple projects at one time.
• Works independently to resolve problems in an efficient and diplomatic manner.
• Excellent oral and written communication skills, the ability to handle confidential information, and understands and embraces a team atmosphere; attention to detail; ability to manage multiple projects simultaneously and effectively, and work with diverse groups of constituents; ability to work in a dynamic, fast paced environment, making independent decisions and the discernment to know when such independence is warranted.
• Ability to manage budgetary matters at both high oversight and detailed analysis level.
• Though we strongly seek a confident assertive manager, we encourage assertive diplomacy and is best suited for a person that demonstrates a more partnering style of management.

Technical Qualifications or Specialized Certifications:

• Working knowledge of JHU information systems SAP, SIS, COEUS, JHU Success Factors.

Physical Requirements:

• Ability to communicate, such as expressing or exchanging ideas, and those activities where detailed or important spoken instructions must be conveyed to other employees accurately.
• Ability to receive detailed information through communication.
• Ability to remain in seated position for extended periods of time.
• May be required to lift boxes (i.e., case of copy paper~49lbs).
• Reaching by extending hand(s) or arm(s) in any direction.
• Manual dexterity of hands and fingers to operate a computer keyboard, mouse.
• Required to travel to various offices at the Homewood campus or other campuses.
• Visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Financial Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $69,831 - $95,953 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30-5:00
Exempt Status: Exempt
Location: ​​​​​​​Homewood Campus
Department name: ​​​​​​​Biology
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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