Procurement Manager
- Employer
- Middlesex College
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 16, 2021
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SALARY: $69,060.00 Annually
OPENING DATE: 11/15/2021
CLOSING DATE: 12/6/2021 11:59 p.m.
UNIT: Administrative – Grade Level 5
DEPARTMENT: Purchasing
REPORTS TO: Director, Purchasing and Inventory
PRINCIPAL RESPONSIBILITIES:
MINIMUM QUALIFICATIONS
SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m.
RETIREMENT: Pension Eligible
Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.
OPENING DATE: 11/15/2021
CLOSING DATE: 12/6/2021 11:59 p.m.
UNIT: Administrative – Grade Level 5
DEPARTMENT: Purchasing
REPORTS TO: Director, Purchasing and Inventory
PRINCIPAL RESPONSIBILITIES:
- Serves as lead administrator in the absence of the Director and as proxy for bid openings and other meetings
- Manages the processing of all College purchase requisitions in compliance with federal and state regulations, other governing statutes, and internal policy.
- Oversees lifecycle management, processing, and coordination of contracts, including assisting the Director with vendor performance issues.
- Serves as liaison to the Accounts Payable department to research, assist, and resolve complex invoicing disputes related to bids, quotes, and other contractual agreements.
- Maintains vendor files and obtains all statutorily required documents from vendors based on anticipated spending and solicitation type.
- Oversees the identification of unregistered vendors and subsequent collection and entry of confidential banking information to support the E-Check program.
- Manages the purchase and blanket order modification process in compliance with all applicable laws and internal policies.
- Authorizes orders from the College’s office supply, bookstore, and other specified vendors and expedites the processing of related invoices.
- Administers the record retention process for the Finance Division, including submission of records disposal requests to the State of NJ.
- Collaborates with College staff to identify opportunities for cost reduction, purchase consolidation, and process improvements.
- Provides technical assistance to staff and vendors on the Colleague ERP system and Bonfire bidding portal.
- Develops reports necessary to provide data for Open Public Records Act (OPRA) requests and to support the data-driven operations.
- Identifies vendors for public solicitations and novel purchases.
- Assists the Director with review and development of procedures, department forms, and templates.
- Assists the Director in providing annual and ad-hoc training to staff.
- Assists the Director with the processing and tracking of insurance policy renewals.
- Maintains up-to-date knowledge of all applicable laws and regulations including identifying the impact of changes to these statutes.
- Expedites high priority purchases and follows up with stakeholders to insure satisfactory completion.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Bachelor’s degree
- Three years of purchasing, finance, or public sector experience
- Working knowledge of public purchasing laws or other related sectors
- Excellent written, oral, and interpersonal communication skills
- Purchasing certificate (CPM, CPSM, CPPO, RPPS, QPA)
- Knowledge of the Colleague financial system
SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m.
RETIREMENT: Pension Eligible
Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.
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