Administrative Assistant

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Number:

0600852

Position Title:

Administrative Assistant

FLSA:

Non-Exempt

Job Type:

Part-Time

Staff Term:

Staff Work Schedule (hours/dates):

25 Hours per week

Academic Year Schedule (dates):

10 months

Faculty Term:

Position Type:

Staff

Department:

Marshall Center for Intercultural Learning

Job Summary/Basic Function:

The Marshall Center for Intercultural Learning staff provide academic, social, cultural, and co-curricular programs and services in support of the College’s academic mission. Our staff provide support and services designed to positively impact the success and retention of students of color.

The purpose of the position is to provide primary administrative support to Marshall Center staff, budget management, program and event coordination, maintain social media accounts, list-servs and databases. Support, hiring, training and supervising of student workers. Provide support for students, Center initiatives and various programs by maintaining effective communications and working relationships with academic departments and campus collaborators. Must have excellent interpersonal and relationship building skills to be able to interact with and support a diverse community.

Responsible for managing the daily operational functions of the Marshall Center including greeting visitors, setting up appointments, overseeing student workers and providing support to Center staff and programs. As the front-line person at the Center, this person is often the first to respond to students (sometimes in crisis) so this position serves as an intake person to determine what student needs and make an appropriate staff referral.

Coordinate arrangements for programs and speakers, including travel, reserving campus rooms, catering, mailings and other relevant details. Assist in the planning, execution and coordination of campus-wide celebrations, community outreach, and educational programs; attend events as needed.

Hire, train and supervise student workers with a focus on developing student talent.

Prepare agenda and minutes for staff meetings, maintain operational calendar, maintain Google Drive files, assist in compilation and preparation of annual reports. Assist with Center assessment projects. Assist with budget reporting and management. Track co-sponsorship with cultural clubs, faculty and staff departments.

Minimum Qualifications:

Associates degree required, Bachelor’s preferred. Minimum 1-3 years work experience required; or equivalent combination of experience and education.
Must be proficient with Microsoft Office and Google Suite.

Demonstrated understanding of and commitment to diversity and intercultural education. Possess a strong desire to work with college students and an understanding and sensitivity to issues and concerns faced by underrepresented students. Strong interpersonal communication skills, sensitivity and experience working with individuals from diverse backgrounds; Must possess integrity and initiative, with a demonstrated history of working both independently and as a member of a team; Ability to organize and manage multiple tasks successfully; Secretarial/receptionist, administrative support, word processing, and database management skills required. Attention to detail

Preferred Qualifications:

Bachelor’s degree preferred. Experience in educational setting preferred.
Experience with Banner.

Physical Demands

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy
commuting distance of Boston and Providence. We have nearly 1,700
undergraduates from 40 U.S. States and more than 70 countries. Nearly 23%
of our undergraduates are U.S. students of color and 11% are international
citizens. Wheaton College is an equal opportunity/affirmative action
employer and does not discriminate against any individual or group on the
basis of gender, sexual orientation, gender identity or expression, age,
race, color, religion, national origin, veteran status, genetic
information, or disability. In a continuing effort to maintain and enrich
an intellectually diverse learning environment, the Department and the
College actively encourages applications from women and members of
underrepresented groups.

Posting Date:

11/15/2021

Closing Date:

Open Until Filled

Yes

Contact(s):

Office of Human Resources

Contact Phone/Extension:

508-286-8206

Contact Email:

careers@wheatoncollege.edu

Contact Fax

Special Instructions to Candidates:

To prevent the infection and spread of COVID -19 and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination for COVID -19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition, or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.

References
Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents