Dining Renovations and Special Projects Manager

VCU Business Services has an exciting opportunity for a Dining Renovations and Special Projects Manager!

Summary:

The Dining Renovations and Special Projects Manager will have the following responsibilities:

- Manage construction/capital projects related to Dining Operations assisting with facility upkeep and repairs to maintain the aesthetics and working conditions of VCU dining locations.
- Coordinate with other departments and outside agencies to ensure compliance with University, State, and Local procedures, regulations, and needed permitting for the renovation and construction of dining locations.
- Monitor and track dining location facility components; Structure, HVAC, exhaust systems, air handlers, plumbing, roof systems, boilers, chillers, generators, to ensure facilities stay up to date and operational.

Typical Duties

Management/Oversight of construction and renovation projects for the Department of Business Services’ Programs.
- Oversee construction/renovation projects from conception to completion.
- Work closely with architects, engineers, and contractors.
- Develop project schedule timelines, schedule site visits, develop work schedules and obtain project cost.
- Work with other departments and outside agencies to ensure compliance with University, State and Local procedures, safety and building regulations and permitting.
- Coordinates with Dining Operations and contractors for the procurement of new furniture, fixtures, equipment.
- Develop and maintain records of types of materials used in each construction project.
- Develop and maintain records of major building components such as hoods, exhaust systems, air handlers, HVAC, etc. Tracking installation, repairs and recommended replacement dates.
- Oversee systems contained in the Sightline building report for Shafer Court Dining center.
- Assist tracking, tagging and updating equipment assets with the University and utilizing the department’s EATS system.
- Assist dining operations reporting repairs at locations by utilizing the department’s internal Asset Management System for tracking repairs and contractor request for service.
- Develop documents outlining the needs and timelines to VCU Renovations for locations needing repairs and updates.

Create RFP’s, IFB’s and BVA’s to procure goods and services to support dining operations.

Minimum Hiring Standards:

• Bachelor's degree in a related field or relevant experience
• Project experience interfacing with both technical and non-technical staff
• Project management experience
• Strong problem-solving and analytical abilities
• Experience using computers and standard word processing, spreadsheet, and presentation software such as Microsoft Word, Excel, PowerPoint, Google Docs, Drive or Sheets for a variety of tasks
• Prior experience in construction and/or renovations
• Ability to make data-driven decisions and actionable recommendations
• Strong organizational skills and the ability to synthesize complex information and requirements into actionable tasks
• Excellent communication and customer service skills are essential
• Ability to proactively recognize needs and manage daily workloads and prioritization of projects
• Ability to establish and maintain effective and collegial working relationships with a diverse community of students, faculty, and staff
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Hiring Standards:

• 3 years professional experience in a capital project management position, preferably in the higher education sectors
• Experience with project management and/or case management software (JIRA, Trello, SmartSheet)
• Experience managing consultants or vendors
• Experience with contract negotiation and management
• Experience with developing RFPs, BVAs, and other Procurement documents
• Knowledge of university procurement procedures and guidelines

Salary Range: up to $77,000

Department: Business Services/ Finance and Budget

ORP Eligible: Yes

University Job Title: Administrator, Auxiliary Services
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100
Exemption Status: Exempt