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Grants and Contracts Specialist

Texas A&M University Corpus Christi
Texas, United States
Salary Not specified
Posted Date
Nov 15, 2021

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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Job Title
Grants and Contracts Specialist

Texas A&M University - Corpus Christi

Research and Innovation

Proposed Minimum Salary

Job Location
Corpus Christi, Texas

Job Type

Job Description

  • This position supports the management of sponsored projects and performs a wide range of technical accounting analysis and reporting within assigned areas of TAMU-CC sponsored research administration. This position provides direct support to Grant Administrator personnel in the Office of Sponsored Research Administration.


Sponsored Projects Accounting
  • Demonstrates knowledge of generally accepted accounting principles.
  • Provides support, guidance, and expertise to faculty and staff regarding issues related to post-award research administration.
  • Under general supervision, performs and achieves results with a high degree of accuracy.
  • Enters new and updates project information in Financial Accounting Management Information Service (FAMIS) including preparing budget entries.
  • Ensures necessary accounts are set up for cost sharing and monitors and reports cost-sharing as required to sponsors.
  • Prepares financial reports for Federal and State agencies as well as for TAMU-CC faculty and staff.
  • Reconciles cost-reimbursable invoices to back-up documentation to ensure expenses are reported in compliance with the project budget, with regulations stipulated by the granting agency and in accordance with TAMUS and TAMU-CC's fiscal policies and procedures. Prepares sponsor required invoice forms as needed.
  • Responsible for Accounts Receivable collections.
  • Assists with development of revised budget requests and completes sponsor forms as required.
  • At the end of a project, ensures completion of the close-out module in Maestro. This includes preparing the Facilities & Administrative Costs reconciliation, coordinating with departmental research administrators to ensure encumbrances are cleared and documenting any expenses that post after project end date.

Sponsored Projects Compliance
  • Reviews and approves financial transactions on sponsored projects to determine if the expenses are allowable, allocable and reasonable. This includes purchase requisitions, travel requests, travel expense reports and PCard purchases. Reviews and approves vendor invoices as needed.
  • Reviews and approves Payroll Costing Allocations for accuracy, while monitoring Key Personnel level of effort to ensure compliance with OMB 2 CFR 200.
  • Ensures that project deliverables are submitted in accordance with sponsor agreements.
  • Assists with federal and state and TAMU System audits and program reviews related to sponsored projects, including single audit requirements under OMB 2 CFR 200 subpart F.

Sponsored Projects Administration
  • Serves as backup to other post-award staff.
  • Assists in records management of sponsored project files, including University retention period regulations.
  • Supports the hiring and management of student office assistants.
  • Perform other job duties as assigned.

  • Bachelor's degree or equivalent combination of education and experience.
  • Two (2) years related experience.
  • Knowledge of word processing and spreadsheet applications.
  • Ability to multitask and work cooperatively with others.
  • Strong oral and written communication skills.

Preferred Qualifications:
  • Degree in Accounting.
  • Direct experience in research administration, preferably in higher education or government.
  • Experience with federal, state and sponsor regulations and policies related to research administration.
  • Professional designation of Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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