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Academic and Research Specialist

University of Chicago, Booth School of Business
Illinois, United States
Salary Commensurate with experience
Posted date
Nov 15, 2021

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Research Administration
Employment Level
Employment Type
Full Time
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The Academic and Research Specialist works closely with a diverse group of 5-7 faculty to further the faculty mission of teaching and research.  The specialist must understand and anticipate faculty needs, understand faculty culture, and deliver effective solutions to individual faculty, research assistants, and other members of the community.  Must participate in professional meetings to discuss research and academic goals and implementation strategies.  Strong analytical and administrative skills are used to maintain relations with faculty, and are a high priority in supporting and collaborating with faculty, faculty support staff, PhD students, and university visitors.  High levels of initiative, creativity, and enthusiasm are keys to success. 


PRINCIPAL DUTIES AND RESPONSIBILITIES:                                 


  1. Further the faculty mission of teaching through the creation and preparation of course materials including Canvas (course management) sites, digital course reserves, course materials, handouts, and PowerPoint slides. Analyze, validate and evaluate drafts of problem sets and exams to ensure clarity and accuracy, and recommend changes as necessary.  The Academic and Research Specialist must be able to calculate and validate advanced math formulas/equations; have possession of a general understanding of basic concepts as they relate to economics is useful.  Oversee and manage teaching assistants on behalf of faculty in a manner consistent with faculty requirements.  Respond to students on a wide variety of concerns and course-related questions.  Enter grades with delegated authority from faculty members, ensuring FERPA privacy guidelines are met.
  2. Further the faculty research mission by providing technical and administrative support for primary research: includes pulling data sets and cleaning data; preparation of manuscripts and other documents; editing documents for clarity; navigation of paper submission process with publishers; management of research labs or centers (for example, RA time management, ordering/coordinating research study supplies, and managing hardware and software used for studies) and grant proposals; may orient or coordinate the work of research support staff and students; conduction of  literary reviews which require the ability to research similar bodies of work in the marketplace which will serve as a foundation for new research by faculty; and analysis of data using statistical software and/or specialized software.   
  3. Act as an ambassador for Booth and a resource for guests before, during, and after their visits to campus. Assume responsibility for ensuring highest quality event management for events such as research seminars, conferences, and meetings.  Oversee and reconcile budget (through vendor selection, budget projections, and general checks and balances within the budget) for workshops and events. 
  4. Manages day to day operation of faculty group, primarily in the areas of financial and support services management. Ensures compliance with relevant Booth, University and other policies and guidelines.  Develops budgets for workshops and events.  Monitors and reconciles accounts.  Oversight management of the day to day financial processes, payment of invoices, and processing of reimbursements.  May develop financial reporting for grants.  Create, edit, and maintain class web pages and faculty personal web pages, utilizing advanced computer skills in web page management. 
  5. May provide assistance to other office staff, such as Deans’ Office during recruiting and research centers with which the faculty collaborate, to ensure efficiently running organization support to all faculty. Supervisor will assist in determining some faculty needs, and may assign tasks as needed on behalf of faculty and the Faculty Services office.




  1. Bachelor’s degree required with at least three years of relevant work experience OR a Master’s degree with at least one year of relevant work experience required. Master’s degree preferred   
  2. Understanding of academia and higher education in a research and teaching environment/culture preferred.
  3. Interest in business school environment, grants/proposals, and research/lab work preferred.
  4. High degree of professionalism required.
  5. Excellent service, communication, and interpersonal skills required.
  6. Superior organizational skills and constant attention to detail required.
  7. Outstanding problem solving and analytical skills required.
  8. Knowledge of research techniques and methods preferred.
  9. Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast paced environment with diverse populations required.
  10. Demonstrated skill managing multiple priorities in a fast-paced, time sensitive, high output environment required.
  11. Ability to maintain confidentiality of student and faculty information required.
  12. Ability to understand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty, required.
  13. Ability to work occasional evenings and weekends, as needed, required.
  14. Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook required.
  15. Exposure to content management and learning management (such as Canvas) tools preferred.
  16. Familiarity with a research environment preferred.
  17. Ability to learn tools such as LaTeX and Stata required.



Interested candidates should apply directly to the University of Chicago job board. Only applicants that apply directly to the job board will be considered for the position. If the link does not send you to the job posting please copy and paste into your web browser. Thank you for your interest in The University of Chicago, Booth School of Business!


The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5671 or email with their request. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or email with their request.

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