Associate Vice President for Finance and Controller

GENERAL DESCRIPTION OF POSITION:

The Associate Vice President for Finance and Controller is responsible for providing leadership to and management of all aspects of planning, directing, coordinating, and overseeing the financial operations and accounting affairs of the University.  This includes the following areas:  Financial applications and integration of data to/from the ERP system, Accounting and Financial Reporting, Treasury and Cash Management, Audit and Tax, Financial Policy and Compliance, Investments, Student Accounts and Loan Funds, Accounts payable and Disbursements, Purchasing/Procurement, Fixed Asset Management, all Debt, Bond compliance, and Grants and Contracts.  

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Provides leadership to general accounting and financial reporting.
• Responsible to coordinate, direct, compile, and oversee all financial reporting internal and external including the annual financial audit, OMB Circular A-133 Compliance audit, 403b audit, Form 5500, 1099 and 1098T filings, the 990 and 990T tax return and other tax returns.
• Responsible for other internal and external reports such as financial statements, IPEDS reporting, NACUBO Commonfund Investment reporting, eZ audit, cash management forecasting, bond compliance reporting, Standard & Poor’s and Moody’s annual surveillance reporting, and other reports.
• Manage operations of treasury and cash management including investment, forecasting, assigning access to various systems, initiating and approving wires, transfer funds, monitor and oversee bank activity, negotiate contracts with banks, and update services as needed.
• Ensure accounting integrity and compliance with professional accounting standards, rules, regulations, pronouncements and laws such as FASB, GAAP, UPMIFA, and required governmental compliance requirements. 
• Oversee accounting and reporting functions for grants, contracts, property acquisition, long-term investments, loan funds, leases, federal funds, debt, tax, revenue and expenditures. 
• Oversee accounts receivable including student accounts and loan funds.
• Oversee accounts payable, procurement, fixed asset management, and property acquisition.
• Responsible for bond compliance monitoring and various related reporting.
• Ensure the correct accounting and timely disbursement of funds for campus-based programs and student loan funds.
• Responsible for creating and implementing University policies related to security and safeguarding financial information, record retention and fraud prevention.  Ensure that policies and procedures are followed and appropriate controls are in place.
• Attend and participate in the annual budget meetings.
• Attend Board of Trustees meetings including Finance Committee, Audit Committee, Investment Committee and Campus Property Committee.  Prepare presentations and participate when needed or requested.
• Attend other committees and meetings as appropriate.
• Responsible for special projects.

SECONDARY FUNCTIONS:

• Perform other related duties as assigned.

JOB SCOPE:

• This position makes high level decisions that can impact the assets and financial integrity of the University.  Expected to demonstrate an exceptional ability to make sound decisions, work collaboratively with others on campus, report and investigate any financial irregularities encountered and develop controls and/or establish new policies or guidelines to ensure financial integrity to mitigate risk.  Responsible to produce financial reports for internal and external users which must be accurate, timely, and relevant.           

SUPERVISOR RESPONSIBILITY:

• This position supervises, either directly or indirectly, 12 or more employees.  All positions in the Business Office are expected to have a certain level of experience with some positions requiring a degree earned from an accredited college or university for a particular position in which they have been hired.

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree in accounting, finance, business administration, or related field.
• MBA or CPA is preferred.
• Ten years experience at an institution of higher education with job-related work experience and demonstrated competence.
• Experience supervising professional staff.
• Knowledge of integrated administrative software systems and proficient with computer spreadsheet programs (i.e., Excel).

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

1. Knowledge of GAAP, FASB, OMB, AICPA, NACUBO, at an advanced level.
2. Ability to organize and manage complex functions and systems.
3. Demonstrates critical thinking skills in problem solving and decision-making.
4. Must possess excellent communication skills.
5. Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
6. Demonstrates success in working with persons from diverse ethnic and cultural backgrounds.
7. Demonstrates leadership ability in a team environment.

WORKING CONDITIONS:

Normal working conditions in an office.

PHYSICAL ACTIVITIES:

__Climbing  __Balancing  __Stooping  __Kneeling  __Crouching  __Crawling  __Reaching  __Standing

_x_Walking  __Pushing  __Pulling  __Lifting __Fingering  __Grasping  __Feeling  _x_Talking  _x_Hearing

__Repetitive motion

PHYSICAL REQUIREMENTS :

_x_Sedentary work  __Light work  __Medium work  __Heavy work  __Very Heavy work   __Visual acuity

We are dedicated to providing services that are authentic, holistic, equity minded, and responsive. Pacific University continues to develop our equity practices with a particular focus on racial equity.

Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small, but diverse learning community, where students thrive in a personal academic environment. Tracing its roots to 1849, when it was chartered as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in the world. Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, business, education, health professions and optometry. Located in Oregon, Pacific serves a diverse population of more than 3,900 students, with campuses in Forest Grove, Hillsboro, Eugene and Woodburn. At Pacific University, students and faculty develop close, nurturing relationships that provide an extraordinary educational experience.

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 28,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.