OU College of Professional & Continuing Education Executive Director of Operations

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OU College of Professional and Continuing Education (PACS) is pleased to announce our search for an Executive Director of Operations.

The Executive Director of Operations will serve as a member of the Dean's executive committee and will work collaboratively in areas of College planning and management.  This person will be highly organized and have a thorough knowledge of business, finance, and human resources principles and practices, preferably in a university setting. Candidates should have the ability to lead and manage a team with various types of expertise and develop and maintain relations with many constituencies.

Who we are: 

For 60 years, OU PACS has evolved to meet the academic and professional demands of our students and have become internationally recognized in higher education for nontraditional learners.

We are best characterized by the populations we serve, as well as the specialized programming we offer. Primarily focusing on the higher education needs of place-bound working adults, military-connected personnel, and those seeking specialized study in selected professional areas, OU PACS offers a variety of degrees at both graduate and undergraduate levels, including several programs offered collaboratively with other OU colleges. To facilitate understanding of the complex world in which we live and build on its historical roots, the college emphasizes a holistic approach to learning, focuses on the immediate application of learning to one’s life and work, promotes lifelong learning opportunities, and encourages the work of active citizenship.

What we value:

• We are STUDENT-CENTERED. Our students are fundamental to all that we do, so every decision and action contributes to our students’ learning experiences.
• We are SERVICE-ORIENTED. We provide exceptional service for our students, clients, and each other.
• We are INCLUSIVE. We are strengthened through diversity and we actively seek to embrace and learn from all.
• We are QUALITY-DRIVEN. Students learn best when they are engaged, challenged, and supported, and we seek to provide an optimal combination of those factors throughout all our program offerings.
• We are INNOVATIVE. We constantly search for the most effective ways to serve and engage our unique student populations and to do so, we encourage forward-thinking, creativity, and initiative.
• We act and relate with INTEGRITY. We operate honestly, ethically, transparently, and respectfully.

**In order to apply to this position you must go to https://jobs.ou.edu/ and apply to job number 213032, Executive Director of Operations. No applications can be accepted via email or postal mail.**

Duties will include:

-Advise the Dean in setting budget and financial policy and procedures for the college, including providing business and financial oversight, monitoring college accounts to ensure fiscal responsibility and compliance with university, state, federal, and professional standards. Represent the college to the university central financial units and serve on pertinent college and campus committees.

-In coordination with HR staff, oversee the maintenance of consistent college policies, procedures and proper documentation regarding Human Resources system access, employee performance, time reporting and benefit usage, FMLA and disability leave, job descriptions, etc.

-Serve as the dean's deputy for administrative affairs and operations, and the systems that support those functions and services.  Develop long-range plans, strategies, and annual reports; maintain information and records; and provide expertise, analysis and interpretation of studies and data to assist the Dean in developing and establishing appropriate college policies and procedures for administrative affairs.

-In coordination with the College Facilities Manager, be responsible for the analysis, administration, and project management of college space planning and utilization and representation to the campus committee.

-Oversee the college's information technology operations, assuring acquisition of appropriate hardware and sofware and staff support.

-Oversee the college's Forum & Conference Services division, providing strategic leadership to manage and expand services both within the College and to other university units.

-Perform other related duties and participate in special projects as assigned.

Qualifications -

Required Education: Bachelor Degree in Business Administration, Financial Management, Public Administration or a related field AND:  24-36 months experience in Business Administration, Financial Management, Public Administration or a related field.

Skills-

-Thorough knowledge of business, finance, and human resources principles and practices

-Strong financial, communication, analytical, and problem-solving skills

-Demonstrated abilty to deconstruct complex issues and provide creative solutions

-Deep commitment to inclusion and ethical values

-Proficient navigating and maintaining databases

-Ability to speak, read and write clear, concise English

-Ability to communicate technical information to a non-technical audience with tact, discretion

-Basic math skills

-Highly proficient in Microsoft Office applications such as Word, Excel, and Outlook.

-Highly organized and able to handle multiple projects and deadlines

-Able to communicate well and build rapport quickly with students, faculty and staff

-Able to produce reports and complete work within deadlines

-Strong initiative to solve problems

-Able to work well with interdepartmental teams and initiatives

-Customer service

-Must be able to supervise staff and communicate directions and expectations effectively; ability to lead and manage a team with various types of expertise and develop and maintain relations with many constituencies.

-Must have strong ability to lead project teams

Certifications-

None

Advertised Physical Requirements-

-Must be able to sit for extended periods of time doing work on a computer and via the telephone.

-Must be able to engage in repetitive motions including movements of the hands, wrists or fingers.

-Must be able to communicate, including expressing oneself or exchanging information with others.

-Must be able to see, including color, depth, and clarity.

-Must be able to hear including receiving detailed information orally or making fine discriminations in sound..

Departmental Preferences-

-Master's degree in Business Administration, Financial Management, Public Administration or a related field

-Minimum of 10 years related experience

-Previous experience working in higher education

-Supervision: Supervisor - Primary Role

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

The University of Oklahoma complies with the Federal COVID-19 vaccine requirement for all employees. All current and future employees must provide proof of full vaccination or request an accommodation for exemption from the Federal requirement. For detailed information regarding this requirement, visit https://hr.ou.edu/News/Coronavirus-COVID-19-Information.

**In order to apply to this position you must go to https://jobs.ou.edu/ and apply to job number 213032, Executive Director of Operations. No applications can be accepted via email or postal mail.**

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to: admissions, employment, financial aid, and educational services. Inquiries regarding non-discrimination policies may be directed to: Shaniqua Crawford, Institutional Equity Officer and Title IX Coordinator, 405-325-3546, scrawford@ou.edu, or visit www.ou.edu/eoo.