Human Resources Compliance Manager

Posting Details


Posting Number: 06001968 Position Title: Human Resources Compliance Manager Posting Date: 10/18/2021 Closing Date: 12/03/2021 Open Until Filled (notes): The College will contact and interview qualified candidates upon application completion. Length of Position: 12 months per year Anticipated Start Date:
December 15, 2021 Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 27 Starting Pay Range $67,426 - $81,797 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:
Plan, direct, and manage the compliance needs for the Human Resource (HR) Department, including policy development, compliance with College policy, state, and federal regulations, oversight of employee benefits and wellness. Coordinate with the Chief Human Resources Officer in the full scope of duties assigned.

Additional Employee Benefits:

• Comprehensive medical, vision, and dental insurance plans·
• Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
• Generous monthly vacation and sick leave accruals
• 10 paid holidays a year, plus a paid full week off during Winter Break.
• Use of all College recreation facilities in Mazama Gym at no cost
• A staff wellness program that offers a variety of activities and health resources
• PERS (Public Employee Retirement System) eligibility
• 20% Discount at COCC Bookstore
• Engaging workplace culture with a mission to serve students and our community

Terms of Employment:

• This is a 12-month exempt position at pay level 27 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• COCC employees must work and reside in the state of Oregon at the time their work is being performed.
• The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:
Compliance and Management:

1. Directly supervise the Employee Benefits and Wellness Manager.
2. Ensure compliance with records retention and archives laws; maintain confidentiality, security and integrity of personnel records.
3. Responsible for developing appropriate personnel policies and monitor for consistent application. Assist with the administration of College manuals, including the Handbook for Exempt, Confidential, and Supervisory Personnel and the HR section of the General Procedures Manual.
4. Provide oversight for the development, implementation, and administration of employee benefits, including coordination of benefits through Oregon Educators Benefit Board and the College Insurance Committee.
5. Provide leadership and direction for employment practices of the College to ensure the College’s compliance with all local, state, and federal laws and regulations with regard to recruitment and selection of all professional, faculty, and classified staff.
6. Provide oversight and direction for project management and programs related to new and existing compliance functions.
7. In coordination with supervisor, responsible for oversight of the HR integrated computer systems and web pages, including benefits, leaves, and wellness.
8. Provide employee statistical data, reports and salary information as required for internal use or for state and federal agencies.
   
   

Legal and Compliance:

1. Responsible for adherence to all collective bargaining agreements.
2. Meet with College staff and supervisors when individual action is requested and/or needed to resolve employee relations issues. This may include working with supervisor in the preparation of work plans, disciplinary action, and processing for termination, or design and implementation of job training, and outplacement programs.
3. Ensure compliance with equal employment opportunity, sexual harassment and misconduct, DEI, non-discrimination, Title IX, ADA and ADEA policies, procedures and complaint investigation/resolution.
4. Consult with College attorneys regarding labor relations and other matters related to HR.
5. Keep the CHRO informed of HR matters of importance to the College.
6. Serve as College liaison for local, state, and federal agencies relating to HR matters.

EEO, Diversity, Equity, and Inclusion ( DEI ):

1. Provide oversight and coordination with HR Ops Manager for development of DEI and EEO initiatives.
2. Enhance services to protected groups such as veterans and people of color.
3. Maintain data on DEI initiatives and outcomes.

Knowledge, Skills and Abilities:
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

1. Knowledge of HR functions and professional practices, including compliance, benefits, information systems, training and development, diversity, employee relations, worker’s compensation, and policy development.
2. Knowledge of and ability to read and interpret federal, state, college policies, and professional practices that apply to HR issues and ability to apply concepts presented. Knowledge of: (1) federal and state requirements and policies governing employment, benefits management, data gathering, record keeping, INS regulations, equal employment opportunity, affirmative action, and diversity programs, (2) collective bargaining and subsequent laws, and (3) PC-based data processing, and word processing.
3. Knowledge of DEI, EEO, and Title IX.
4. Must have strong organizational, management, analytical, supervisory and problem-solving skills, including conflict resolution.
5. Skill in supervision and cultivating a collaborative work environment.
6. Must have strong interpersonal and communication skills with the ability to inform, advise, or interpret policy and procedures in response to difficult personnel issues, disciplinary problems, occasionally dealing with angry or upset employees/candidates.
7. Ability to work and communicate effectively within a diverse equitable and inclusive environment and with all levels of college staff and organizational personnel.
8. Ability to organize and manage multiple tasks and objectives in a dynamic work environment. Ability to effectively solve problems and make critical decisions on a daily basis.
9. Ability to develop and deliver presentations and provide training in both small and large group settings for employees, unions, the College Board and/or at the state.
10. Ability to maintain confidentiality of information and documents while ensuring that correct procedures and policies are followed.
11. Knowledge of principles of supervision, coaching, training and performance evaluation and ability to effectively lead the HR Department, in a team environment, and provide staff direction, training and evaluation.
12. Advanced level of ability and experience working with computer systems including: (a) internet access/research, (b) MS Office Suite products (Outlook, Word, Excel, Access and PowerPoint), © HR applications (database, eLearning).
13. Knowledge of and ability to effectively interpret and execute collective bargaining agreements.
14. Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
15. Must be able to perform essential job functions outline above.

Physical Demands and Other Ergonomic Requirements:
Working hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements including attending monthly evening board meetings. Work is performed in an office setting, mostly sitting with frequent computer use. Individual is required to be able to perform the essential functions with or without reasonable accommodation. Equal Employment Opportunity (EEO) Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Minimum Qualifications:
Education: Bachelor’s Degree in business, human resources, education, organizational development, public administration, or related field.
Experience:
1. Minimum of four years of full-time experience in an administrative position with any combination of the following:
a) Ensuring compliance with organizational polices/procedures, and applicable state and federal laws and regulations.
b) Developing and writing policies and procedures.
c) Developing and implementing systems.
d) Data analysis, software applications, and reporting.
e) Implementing employee benefits, training, or wellness programs/initiatives.

2. Two years of effective supervisory and/or program management experience.

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Position Requirements:
Human Resources or Project Management certification, or similar training, to demonstrate commitment to operational effectiveness within the HR department, or ability to obtain within 18 months Must be able to maintain certification once acquired.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications:
Education: Master’s degree in business, human resources, organizational development, management, public administration, or related field.

Experience: 1. Benefits/wellness program experience.
2. Experience promoting diversity, equity and inclusion
initiatives.
3. Experience in an educational or public sector environment. Special Instructions to Applicants:
Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216. Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * Please describe how you meet the minimum of four years of full-time experience in an administrative position with any combination of the five areas listed in the minimum requirements section of this posting.
   
   (Open Ended Question)
   
   
3. * Please describe how you meet two years of effective supervisory and/or program management experience.
   
   (Open Ended Question)
   
   
4. * Please describe your experience with the preferred qualifications listed on this posting.
   
   (Open Ended Question)
   
   
5. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview. Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.
   
   (Open Ended Question)
   
   
6. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
   • Yes
   • No
7. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
   • Yes
   • No
8. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans’ preference in this recruitment process, you must upload your DD214 and DD215 (if applicable) form(s) as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
   • Yes, I am a veteran
   • No, I am not a veteran
9. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
   
   (Open Ended Question)
   
   
10. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested

Applicant Documents
Required Documents

1. Resume/Vitae
2. Cover Letter
3. Letter of Recommendation 1
4. College Transcript 1 (unofficial)

Optional Documents

1. US Military DD 214
2. Other Document 1