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Technology Project Manager

Employer
Central Oregon Community College
Location
Oregon, United States
Salary
Salary Not Specified
Posted date
Oct 19, 2021

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Position Type
Faculty Positions, Science, Technology & Mathematics, Computer Sciences & Technology, Administrative, Business & Administrative Affairs, Computer Services & Information Technology, Other Business & Administrative Affairs, Technology Administration/Other, Chief Technology & Information Officers
Employment Type
Full Time
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Posting Details


Posting Number: 06001973 Position Title: Technology Project Manager Posting Date: 10/19/2021 Closing Date: 12/03/2021 Open Until Filled (notes): Length of Position: 12 months per year Anticipated Start Date:
January 2022 Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 27 Starting Pay Range $67,426 - $78,100 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:
Under the direction of the Chief Information Officer, the Technology Project Manager leads, plans, and manages technology initiatives and projects. Additionally, the position oversees a portfolio of these projects, related to the delivery of college technology systems solutions and associated technical support services. Work activities include systems and project planning, information security coordination, and deployment of effective project management principles. This position will work closely with ITS senior leadership and staff along with campus-wide project stakeholders.

Additional Employee Benefits:
  • Comprehensive medical, vision, and dental insurance plans·
  • Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
  • Generous monthly vacation and sick leave accruals
  • 10 paid holidays a year, plus a paid full week off during Winter Break.
  • Use of all College recreation facilities in Mazama Gym at no cost
  • A staff wellness program that offers a variety of activities and health resources
  • PERS (Public Employee Retirement System) eligibility
  • 20% Discount at COCC Bookstore
  • Engaging workplace culture with a mission to serve students and our community
Terms of Employment:
  • This is a 12-month exempt position at pay level 27 in the Administrative salary schedule.
  • Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
  • Requires the provision of official transcripts upon hire.
  • COCC employees must work and reside in the state of Oregon at the time their work is being performed.
  • The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
  • Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.
Essential Functions:
Project Management
1. Manage all phases of assigned technology implementations, which includes:
a. Consulting with and educating end users on potential technology initiatives and options.
b. Coordinating project schedules and successfully implementing project plans.
c. Communicating with project sponsors and project stakeholders; preparing correspondence and distributing project documentation; risk identification and tracking.
d. Monitoring project schedules and budgets to identify potential variances; making appropriate recommendations or taking appropriate action to correct any negative variances.
e. Establishing project priorities by aligning project delivery with College initiatives, ITS resources, and immediate needs across multiple campuses.

2. Report development and preparation for projects, budgets, resources, and other critical project information.
3. Oversee project portfolio development and management; maintain master schedule of project timelines and monitor critical cross-project dependencies.
4. Manage technology project initiative process including communications, forms, processing, and website maintenance.
5. Regularly attend, represent and contribute at monthly COCC Technology Advisory Committee meetings; participate in/on a variety of additional meetings, committees, task forces, and other groups to communicate information regarding college-wide technology services, programs, areas of opportunity, and/or other pertinent information as appropriate.

Information Security (InfoSec) Coordination
1. Coordinate with ITS leadership and staff on InfoSec initiatives, projects, and priorities.
2. Lead efforts to manage and track InfoSec activities, alerts, and projects across all ITS teams.
3. Work with InfoSec vendors in obtaining and tracking services, solutions, and costs.
4. Maintain InfoSec website and respond to college-wide “abuse” emails.
5. Ensure InfoSec training is designed and delivered to end users and IT personnel on a regular schedule.

Vendor and Contract Activities
1. Participate in the selection of vendors and contractors for technology projects. Assists in development and selection for Request for Proposals ( RFP ), Requests for Information ( RFI ) and Invitation to Bid ( ITB ) related technology enhancements.
2. Participate in reviewing and defining the terms of contract agreements and ensures work is completed satisfactorily. Monitors the performance of contracts to ensure compliance with applicable specifications.
3. Serve as a liaison with vendors, business partners, and other college departments on issues related to technology planning and project implementation. Knowledge, Skills and Abilities:
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
  1. Knowledge and skills in project management principles, including building and deploying project plans; creating project schedules, identifying task dependencies and allocating resources.
  2. Ability to manage and coordinate staff that are not direct reports (resources within a public, matrixed organization).
  3. Ability and skills in coordinating technology initiatives across a broad spectrum of IT areas: networking, information security, ERP systems, data center, and software/hardware.
  4. Knowledge of technology trends in higher-education.
  5. Knowledge and skill in using computers, servers, networking complex software applications.pable of obtainingjectized or functional)x organization.ally those that integrate with Banner. and our students, as well as the
  6. Knowledge of vendor relations, contract negotiation/administration, and management principles.
  7. Knowledge of budgeting, accounting, and customer service principles.
  8. Skills in analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of project goals
  9. Skills in Project Management software (Microsoft Project, SmartSheet, BaseCamp, etc.)
  10. Ability to effectively manage multiple, concurrent projects with shared resources.
  11. Ability to communicate (orally/in writing) with diverse groups of stakeholders at multiple levels within an organization; Ability to communicate technical information to a non-technical audiences.
  12. Ability to identify and track potential project risks and developing contingencies.
  13. Ability to adapt to rapidly changing environments
  14. Ability to conduct negotiations, maintain confidentiality, and work through conflict.
  15. Ability to coordinate activities with other internal departments and/or external contractors and agencies
  16. Ability to prepare a variety of reports related to operational activities, including statistical analysis
  17. Ability to develop, recommend, implement, and monitor policies, procedures, and best practices.
  18. Ability and skills in utilizing computer technology used for communication, data gathering and reporting
  19. Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience



Physical Demands and Other Ergonomic Requirements:
Regular office hours are established between employee and supervisor during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Most work is performed in an ordinary office setting, mostly sitting. Computer screen is used more than 75 percent of the time. Requires travel throughout the College campuses to work with other users and departments. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasionally must be able to perform physical activities such as, but not limited to, lifting heavy items (up to 50lbs. with or without assistance), bending, and standing, climbing or walking. All individuals are required to perform essential functions with or without reasonable accommodation. Equal Employment Opportunity (EEO) Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Minimum Qualifications:
  1. Bachelor’s Degree, preferably in Computer Science, Information Technology, Education, Business or a related field.
  2. Three (3) years of progressively responsible experience in project management/coordination roles, including work as a project lead.
  3. One year experience in any of the following: information security, policy/procedure development, technical report production, vendor coordination, RFP / RFI /Contract management.


The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process. Preferred Qualifications:
  • Experience with large-scale IT project implementations.
  • Systems or process improvement projects that enhance productivity or ROI .
  • Working in a higher education setting.
Special Instructions to Applicants:
Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216. Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Choose your highest level of education:
    • No High School Diploma or GED
    • High School Diploma or GED
    • Associates Degree
    • Bachelors Degree in Progress
    • Bachelors Degree
    • Masters Degree in Progress
    • Masters Degree
    • Ph.D. in Progress
    • Ph.D.
    • J.D.
    • M.D.
    • Other Doctorate Level Degree
  2. * Please describe how you meet the three (3) years of progressively responsible experience in project management/coordination roles, including work as a project lead.

    (Open Ended Question)

  3. * Please describe how you meet the one (1) year of experience in any combination of the following: information security, policy/procedure development, technical report production, vendor coordination, RFP/RFI/Contract management.

    (Open Ended Question)

  4. * While it is a preference for this position, please describe your experience with large-scale IT project implementations.

    (Open Ended Question)

  5. * While it is a preference for this position, please describe your experience with systems or process improvement projects that enhance productivity or ROI?

    (Open Ended Question)

  6. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview. Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.

    (Open Ended Question)

  7. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
    • Yes
    • No
  8. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
    • Yes
    • No
  9. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans’ preference in this recruitment process, you must upload your DD214 and DD215 (if applicable) form(s) as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
    • Yes, I am a veteran
    • No, I am not a veteran
  10. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

    (Open Ended Question)

  11. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested
Applicant Documents
Required Documents
  1. Resume/Vitae
  2. Cover Letter
  3. Letter of Recommendation 1
  4. College Transcript 1 (unofficial)
Optional Documents
  1. US Military DD 214
  2. Other Document 1


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