Academic Department Associate - Accountancy
- Employer
- University of Wisconsin La Crosse
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 3, 2021
View more
- Position Type
- Faculty Positions, Business & Management, Business Administration, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
You need to sign in or create an account to save a job.
Posting Details
Recruitment Number
1139
Working Title
Academic Department Associate - Accountancy
Position Type
Staff/Administrative
Appointment Percentage
100%
Division/College
College of Business Administration
Position Summary
UW-La Crosse invites applicants to the Academic Department Associate opening in the department of Accountancy.
The Academic Department Associate ( ADA ) exercises discretion and independent judgment in matters of significance to the operations of the Department and is delegated responsibility for the administrative matters internal or external to the Department. Independently and with minimal supervision, the ADA is responsible for administrative support in the following areas: policies and procedures, budgets and expenses, class scheduling and enrollment, and ongoing day-to-day operations of the department. The ADA may be responsible for coordinating, training and supervising student workers within the Department. Support to all students, faculty, and staff members within the Department is expected.
Normal working hours for this position are from 7:45 a.m. to 4:30 p.m.
Description of College / Department / Program / Division / Unit
The College of Business Administration is one of four colleges at the University of Wisconsin-La Crosse. The CBA consists of six academic departments and one non-academic department which is the Small Business Development Center.
Six of the college’s seven academic programs are housed in an academic department (Accountancy, Economics, Finance, Information Systems, Management, and Marketing) except for the International Business program which is managed by the CBA International Business Advisory Committee ( IBAC ). There are eight majors and seven minors in the undergraduate curriculum. The college also participates in the University of Wisconsin online consortium Master of Business Administration ( MBA ).
The CBA has an outstanding reputation for the high quality of its faculty, programs, staff, and most importantly its students. The CBA is fully accredited by AACSB International (Association to Advance Collegiate Schools of Business) – the premier national and international accreditation authority. The college maintains active collaborations within the region and community and with numerous educational institutions in Europe, Asia, and elsewhere.
The College of Business Administration maintains an active Assurance of Learning Program to ensure both the undergraduate and graduate programs are assessed and evaluated on a regular basis to foster successful student learning. The planning and assessment efforts are guided by a task force of knowledgeable and enthusiastic faculty and instructional academic staff. Assurance of Learning supports the AACSB accreditation principles of accountability and continuous improvement.
Required Qualifications
• Minimum of high school diploma or equivalent.
• Administrative support experience.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars.
• Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records.
• Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms.
• Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated ability to work independently and collaboratively, and set priorities to meet the demands of the position.
• Demonstrated ability to use discretion and good judgment regarding confidential information.
Preferred Qualifications
• 5+ years administrative support experience.
• Experience in higher education, particularly in the UW system.
• Associate degree or professional certification.
• Office management experience.
• Proficiency with software and web-based applications, Office 365 and UW System utilized software.
• Knowledge of budget and appropriation structure, inventory/record keeping.
• Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards.
• Ability to plan, assign, and supervise the work of others (student supervision).
• Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
• Ability to meet and work effectively with people across multiple levels of the organization.
Physical Demands
Ability to sit or stand for extended periods of time. Should be able to tolerate extensive screen time, or have strategies for doing so (with resources provided by the department, such as multiple monitors, standing desk, etc.).
Working conditions and environment
Must value precision and efficiency, particularly in matters related to admissions and student records. Should enjoy working in a fast-paced environment, eager to contribute ideas and learn new technologies.
Miscellaneous Information
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• paid vacation for 12-month positions.
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff21.pdf
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Duties/Responsibilities
These are the job duties required for the position.
Responsibility Statement
Office Management and Administrative Support
Duties to Support Responsibility
• Represent and act as first point of contact for Accountancy department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Manage the departmental office, including processing mail and ordering supplies.
• Make arrangements for meetings, lectures, interview candidates, workshops, and department events.
• Assist faculty with their service obligations related to their university roles (second to primary support for teaching and scholarship), including communication with accounting majors related to events and advising.
• Assist with the collection of information/data for departmental reports and Promotion, Retention and Tenure committee as needed.
• Manage and coordinate other office activities as they relate to departmental faculty/staff, including travel.
• Assist chair of Search & Screen Committee with work related to the recruitment of faculty/academic staff members.
o Keep appropriate documentation of budgetary needs during hiring process.
o Assist in the orientation of new faculty and staff to the department and division.
Percentage Of Time
30
Essential
Yes
Responsibility Statement
Budget and Records Management
Duties to Support Responsibility
• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Oversee all accounts, including grants and faculty start-up.
• Establish and/or maintain proficiency with the software associated spreadsheets and budgeting software.
Percentage Of Time
20
Essential
Yes
Responsibility Statement
Registration/Curriculum Management for the Department
Duties to Support Responsibility
• Assist Chair in creating class schedule and scheduling classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.
• Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore, including assisting faculty with ordering course materials.
• Serve as the department liaison for the administration of the student evaluation of instruction. Complete Teaching Assignment Information and misc. forms.
• Establish and/or maintain proficiency with the software associated with classrooms, course materials, curricular and catalog changes and development.
Percentage Of Time
20
Essential
Yes
Responsibility Statement
Miscellaneous
Duties to Support Responsibility
• Assist faculty, in collaboration with department chair, in numerous areas associated with instruction and creativity and scholarship including scheduling rooms, computers/software requests, grant support, etc.
• Occasional administrative support for college-level needs if departmental time demands allow for flexibility.
• Establish and maintain department files.
• Assist with department events and public relations by updating web site, brochures, help with department scholarship banquet, etc.
• Other duties as assigned by supervisor.
Percentage Of Time
20
Essential
Yes
Responsibility Statement
Supervision of Student Workers
Duties to Support Responsibility
• Hire, train, schedule tasks/hours, and supervise student workers.
• Verify and submit hours on appropriate software and review budget regularly.
Percentage Of Time
10
Essential
Yes
Posting Detail Information
Special Instructions
Posting Date
11/03/2021
Close Date
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
12/20/2021
Position Contact Name
Will Maas, Department Chair
Position Contact Email
hrinfo@uwlax.edu
Required Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter/Letter of Application
- Reference Contact Information
Required fields are indicated with an asterisk (*).
- * The University of Wisconsin System will not reveal the
identities of applicants who request confidentiality in writing,
except that the identities of finalists must be revealed upon
request. See Wis. Stat. §. 19.36(7).
- I wish for my name to remain confidential until the university is no longer able to do so.
- I waive my right to keep my name confidential through the application process.
- * Will you now or in the future require visa sponsorship for
employment at the University of Wisconsin-La Crosse? (UW-L and UW
System institutions pay for some or all of the sponsorship costs.
Some candidates may require an H1B or another form of employment
sponsorship to work in the US. This question is asked so that if
you are the successful candidate, Human Resources can work with
your work unit to begin the process of obtaining this visa).
- Yes, I will require sponsorship prior to employment.
- Yes, I will require sponsorship for continued employment if hired.
- No, I do not require sponsorship and am eligible to work in the US.
- * Please provide your most recent employer, supervisor name and
contact information, including phone number and email address.
(Pursuant to UW System Administrative Policy 1275, UW System
requires reference checks related to sexual harassment and sexual
violence to be conducted at a minimum with a final candidate’s most
recent employer and with all previous UW System institution and
State of Wisconsin agency employers from the past seven years. UW-L
will notify you prior to contacting your supervisor).
(Open Ended Question)
- * Are you currently employed by or have you been employed by a
UW System institution or a State of Wisconsin agency during the
last seven (7) years? Please answer yes or no. If yes, provide the
institution or agency name, your supervisor and contact
information, including phone number and email address.
- Yes
- No
- * After you retire from a Wisconsin Retirement System (WRS)
employer, you may return to work with a WRS employer as a rehired
annuitant, provided certain requirements are met. There are no
restrictions on what type of position a rehired annuitant can hold.
Under the WRS, there is no limit to how much you may earn as a
rehired annuitant. (Learn more:
https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/).
Are you currently collecting an annuity from the Wisconsin
Retirement System, (WRS)?
- Yes
- No
- * Are you an alum of the University of Wisconsin-La Crosse?
- Yes
- No
- * Were you ever found to have engaged in any sexual violence or
sexual harassment in a previous work assignment? (Required under UW
System Administrative Policy 1275)
- Yes
- No
- * Are you currently under investigation or have ever left
employment during an active investigation in which you were accused
of sexual violence or sexual harassment? (Required under UW System
Administrative Policy 1275)
- Yes
- No
- * Are you legally eligible to work in the United States?
- Yes
- No
- * How did you hear about this employment opportunity?
- Chronicle of Higher Education Web Site
- Discipline-Specific Publication/Web Site
- HERC Web Site
- HigherEdJobs.com Web Site
- Job Center of Wisconsin Web Site
- Minority Publication/Web Site
- University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
- University of Wisconsin - La Crosse Web Site
- La Crosse Tribune
- Personal Referral
- Indeed
- WinonaDailyNews.com, LaCrosseTribune.com, ChippewaHerald.com, Journaltimes.com, Kenoshanews.com, Madison.com
- Department of Workforce Development (WISC)
- Other
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert