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Human Resources Assistant

Employer
University of Bridgeport
Location
Connecticut, United States
Salary
Salary Not Specified
Posted date
Nov 15, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration
Employment Type
Full Time
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Reporting to the Director of Human Resources, the Human Resources Assistant is a highly visible and confidential position providing a variety of critical and professional administrative support to the University’s active Human Resources Department. Responsibilities include greeting visitors in a friendly and professional manner, general filing, generating letters, and designing and maintaining spreadsheets as required.

PRIMARY DUTIES AND RESPONSIBILITIES
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff.
  • Provides administrative support to the HR department.
  • Maintains the general HR voice mailbox and email box; regularly checks and handles messages as appropriate.
  • Orders supplies or materials for the department.
  • Updates and maintains University organizational charts.
  • Assist in pre-screen and/or reference calls as requested.
  • Responsible for data-entry in both the Paycom and Datatel systems; filing; copying and handling mail; compiling orientation packages; greeting visitors; answering telephones/checking messages for HR department and department calendar coordination.
  • Participates in administrative staff meetings and attends other meetings and seminars as requested.
  • Work with Accounts Payable to process all department invoices in a timely manner. Maintain vendor files showing payments.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, etc.
  • Assists Director with all COVID operations including maintaining database, contact tracing, etc.
  • Performs other duties as assigned.
Knowledge, Ability and Skills :
  • High level of proficiency in Microsoft Office (Excel, PowerPoint, Word)
  • Exceptional written and verbal communication skills
  • Strong customer service skills
  • Effective relationship management at all levels of the organization
  • Excellent organizational skills and attention to detail
  • Excellent interpersonal skills
  • Ability to maintain a high level of confidentiality and adherence to HIPPA and other related federal, state, and University employment law guidelines.
  • Must be able to multitask in a highly productive environment
  • Demonstrated ability to exercise initiative, independent judgment and be a self-starter while also being collaborative and a strong team player.
Minimum Required Qualifications :
  • Bachelor’s degree
  • 1-3 years’ relevant work experience
  • Strong proficiency with Microsoft Office applications including Microsoft Outlook
  • Knowledge of Ellucian Colleague and Paycom systems preferred
NOTE: The above description is intended to describe the general nature and level of work to be performed by the position. It is not intended to be an exhaustive list of all responsibilities of the position. You will devote your full time and best efforts to the performance of your various job duties and will observe any and all policies, rules and regulations that the University may now have or shall hereafter establish.

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