Admissions/Records Clerk I, II, or III (Series) (Temporary)

Posting Details

Position Information

Job Posting Title
Admissions/Records Clerk I, II, or III (Series) (Temporary)

Location
Los Rios Community College District (All Campuses/Locations)

Department Location
All Campuses/Locations

Posting Number
C01481P

Position Type
Temporary

Temporary Position Category
Classified Temporary

The Institution

About
The Los Rios Community College District is the second-largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The District’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake, and Sacramento City colleges. In addition to each college’s main campus, the District offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas, and Rancho Cordova.

The Los Rios District Office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work.

Strengths
The District has approximately 6,000 employees throughout our four colleges and District Office complex. The District Office is centrally located between all four colleges and provides welcoming, inclusive, and equitable environments for Los Rios students, employees, and our community partners. Our departments strive for the highest quality in all programs, services, and activities, and are focused on advancing the learning of our diverse student population through improved academic and social outcomes.

Our Vision
Our Colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associates degree, or obtain one of more than 100 certificates in high demand career fields.

Position Summary

Admissions/Records Clerk I: Under moderate oversight, performs various public contact and record processing tasks of moderate complexity.

Admissions/Records Clerk II: Under minimal oversight, performs clerical lead responsibility for classified staff and office operations, or lead technical duties of a more complex nature.

Admissions/Records Clerk III : Under minimal oversight, perform operational and/or technical lead responsibilities requiring more extensive knowledge of the policies, rules and procedures of the area to which the position is assigned.

All Series:
For a detailed job description for this posting click here .

Salary
Admissions/Records Clerk I: $16.20 per hour; Admissions/Records Clerk II: $16.60 per hour; Admissions/Records Clerk III: $17.20 per hour

Additional Salary Information
No additional salary information to note

Additional Information

This posting is for a Job Series with different level positions, if called for a position, the hiring supervisor will notify applicants of which level position they are hiring for.

This is an “as needed” pool. When a need arises at any of our locations, this pool of applicants will be sent to the hiring supervisor. Pool requests take place throughout the year.


Benefits

Temporary employees earn 1 hour of sick leave for every 30 hours they work.

Assignment Responsibilities

Admissions/Records Clerk I and subsequent levels: Performs a variety of clerical and technical duties involving student registration, admissions, and records maintenance; distributes, explains, receives, and checks for completion and accuracy of graduation and other petitions; performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; and aids students in registration and admission procedures by giving information about admission and courses offered; prepares and maintains student folders; reviews files, records, and other documents to obtain information to respond to requests; compiles and prepares statistical and other reports on various registration, admission, and record related topics; receives and accounts for various fees; processes records, posts and processes grades; processes and sends transcripts to students and colleges; prepares and files various notices and forms; composes letters and routine correspondence; answers telephone, responds to requests and delivers messages; receives and distributes mail; orders materials, supplies, and services; oversees the work of temporary employees, including assisting with hiring, processing and training of temporary.

Admissions/Records Clerk II: In addition to the duties of the Admissions/Records Clerk I, performs clerical lead responsibilities for classified staff and office procedures; distributes, explains, receives and checks records and documents for completion and accuracy; maintains various records of items such as residence lists and registration forms, high school and college transcripts, cumulative student records, athletic eligibility, program changes, and veteran-related forms and processes; prepares and maintains information on admissions and records processes or students; compiles data for and prepares statistical and other reports on various registration, admission, and records related topics for District and external agencies; prepares information for data processing from various source documents and checks output for completion and accuracy; and prepares denial letters.

Admissions/Records Clerk III : In addition to the duties of the Admissions/Records Clerk I and II, researches and resolves conflicts and administrative issues; performs a variety of clerical and technical duties involving research; acts as a technical or operational lead in one or more of the following areas and performs additional related duties as needed: Records, Admissions, Data Processing, Veterans Affairs.

Performs related duties as required.

Work Year
N/A

Work Schedule

To be determined.

NOTE : Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year.

Total Hrs per Week/Day
To be determined

Special Requirements

Minimum Qualifications

Admissions/Records Clerk I:
Experience/Education: One year of general clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: Six months of experience in the Los Rios Community College District performing clerical duties at the level of Clerk I. (Promotional applies to regular, current Classified employees working with the Los Rios CCD .)

Admissions/Records Clerk II:
Experience/Education: Two years of general clerical experience preferably including one year of school admissions/records experience or general accounting. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: One year of experience performing clerical duties at the level of A/R Clerk I

Admissions/Records Clerk III :
Experience/Education: Three years of increasingly responsible clerical experience preferably including college records and admissions clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: One year of experience in Los Rios CCD performing clerical duties at the level of A/R Clerk II or two years performing clerical duties at the level of A/R Clerk I.

All Levels:
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Education must be from an accredited institution.

Application Instructions

Applicants applying to this position are REQUIRED to complete and submit:

1. A Los Rios Community College District Application
2. Resume
   
   

NOTES :

• Applications submitted without all required documents, listed above, will be disqualified.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Graduate advising documents and grade reports will not be accepted as unofficial transcripts.
• Applicants, including current Los Rios Community College District employees, are required to provide unofficial transcripts, if required to meet the minimum qualifications for the position.
• Applicants are required to submit official transcripts within 60 days of the time of hire.
• Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
• A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here .

Do not submit additional materials that are not requested.

Posting Detail Information

Posting Date
04/28/2021

Closing Date
06/30/2023

Open Continuously
Yes

Beginning On (or About)
01/03/2023

Ending Date, if Temporary or Interim

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.

After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

For the latest information on Los Rios Community College’s COVID -19 protocol, please visit COVID -19 Updates .

Quicklink
https://jobs.losrios.edu/postings/15395
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
   • No answer
2. * Can you perform the essential functions of this position?
   • Yes
   • No
3. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed (Vitea.com)
   • Community College Registry Job Fair: Oakland
   • Community College Registry Job Fair: Los Angeles
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • CommunityCollegeJobs
   • Comunidad
   • Craigslist
   • Diverse: Issues in Higher Education
   • D'Primeramano Magazine
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake (CSU, UC Job Boards)
   • HigheredJobs
   • Indeed
   • Instagram
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
   • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
   • LRCCD Resource Group Native American Collaborative (NAC)
   • LRCCD Resource Group - Spectrum (LGBTQIA+)
   • Professional Networks
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • SacramentoWorks
   • The HUB
   • Twitter
   • YouTube
   • ZipRecruiter

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae

Optional Documents

1. P-881 Report of Arrests Which Led To Convictions For Crime Document