Admissions/Records Clerk I, II, or III (Series) (Temporary)

Employer
Los Rios Community College District (All Campuses/Locations)
Location
California, United States
Salary
Salary Not Specified
Posted Date
Apr 28, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time

Posting Details

Position Information

Job Posting Title Admissions/Records Clerk I, II, or III (Series) (Temporary) Location Los Rios Community College District (All Campuses/Locations) Department Location Posting Number C01481P The Institution
About
The Los Rios Community College District is the second-largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The District’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake, and Sacramento City colleges. In addition to each college’s main campus, the District offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas, and Rancho Cordova.

The Los Rios District Office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work.

Strengths
The District has approximately 6,000 employees throughout our four colleges and District Office complex. The District Office is centrally located between all four colleges and provides welcoming, inclusive, and equitable environments for Los Rios students, employees, and our community partners. Our departments strive for the highest quality in all programs, services, and activities, and are focused on advancing the learning of our diverse student population through improved academic and social outcomes.

Our Vision
Our Colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associates degree, or obtain one of more than 100 certificates in high demand career fields. Position Summary
Admissions/Records Clerk I:
The entry level of the class of this series. Under general supervision, performs various public contact and record processing tasks of average difficulty as a majority of assigned duties.

Admissions/Records Clerk II:
The journey level class of the series. Under general supervision, may be assigned to records, admissions, veterans’ affairs, and/or data processing or may also be assigned clerical lead responsibility for classified staff and office procedures of evening division admissions.

Admissions/Records Clerk III :
The lead level of this class of the series. Incumbents, under general supervision, are normally assigned lead responsibilities of one or more of the following areas of the Admissions and Records office: records, admissions, veterans’ affairs, or data processing liaison. Assigned duties usually include lead responsibility of classified employees and require extensive knowledge of the policies, rules and procedures of the area to which the position is assigned.

All Series:

For a detailed job description for this posting click here . Salary Admissions/Records Clerk I: $16.20 per hour; Admissions/Records Clerk II: $16.60 per hour; Admissions/Records Clerk III: $17.20 per hour Additional Salary Information No additional salary information to note Benefits Assignment Responsibilities
Admissions/Records Clerk I: Performs a variety of clerical and technical duties involving student registration, admissions, and records maintenance. Distributes, explains, receives, and checks for completion and accuracy of graduation and other petitions. Performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; and aids students in registration and admission procedures by giving information about admission and courses offered. Prepares and maintains student folders. Reviews files, records, and other documents to obtain information to respond to requests; and compiles and types statistical and other reports on various registration, admission, and record related topics. Receives and accounts for various fees. Prepares records and reports; processes records, posts and processes grades; processes and sends transcripts to students and colleges; and types and files various notices and forms. Composes and types letters and routine correspondence. Answers telephone, responds to requests and delivers messages; operates office machines, such as copier, fax machine, shredder and computer; receives and distributes mail; and orders materials, supplies, and services. Oversees the work of temporary and student workers. Performs related duties as required.

Admissions/Records Clerk II: Performs a variety of clerical and technical duties involving student registration, admission and records maintenance. Distributes, explains, receives and checks for completion and accuracy, and maintains various records of items such as residence lists and registration forms, high school and college transcripts, cumulative student records, athletic eligibility, program changes, and veteran-related forms. Performs a variety of public contact tasks; creates and/or maintains PowerPoint slideshow of A/R information for students; communicates with students, staff, and other individuals to disseminate or explain information; and aids students in registration and admission procedures by giving information about admission and graduation requirements, prerequisites, and courses offered. Prepares and maintains student folders; reviews files, records, and other documents to obtain information to respond to requests; and compiles data for and prepares statistical and other reports on various registration, admission, and records related topics for District and external agencies as needed. Prepares information for data processing from various source documents and checks output for completion and accuracy. Receives and accounts for various fees; and processes records, posts and processes grades, types and files various notices and forms. Prepares and maintains Veterans’ Affairs student folders; keeps current and accurate record of schedules, transcripts, and course planners for VA students; updates drop/adds; reports changes to the VA; oversees VA work-study students; maintains veteran-related forms and contracts; and evaluates military transcripts and posts units on the appropriate system. Prepares routine correspondence; composes and types letters, including denial letters. Arranges appointments for staff and students; answers telephone, responds to requests, delivers messages; operates office machines, receives and distributes mail; and orders materials, supplies, and services. Oversees temporary and student workers. May perform clerical lead responsibilities for classified staff and office procedures of evening division admissions. Performs related duties as required.

Admissions/Records Clerk III :
Oversees and leads the work of other classified employees, students and temporary staff; and resolves conflicts. Performs a variety of clerical and technical duties involving student registration, admission, records maintenance and research; resolves administrative issues; files various notices and forms; prepares routine correspondence; compiles statistical and other reports on various registration, admission, and record related topics for District and external agencies. Responds to requests, delivers messages; operates office machines, orders materials, supplies, and services while following budget guidelines; and performs related duties as required. Acts as lead in one or more of the following areas and performs additional duties as outlined:
  • Records: Prepares and maintains student folders using document imaging system and indexing; cross references database files; processes grade changes; inputs applications, student schedules, grades, and reviews for accuracy; prepares data for data processing from various source documents; processes records; posts and processes grades.
  • Admissions: Reviews files, records, and documents to respond to requests; communicates with students, staff, and other individuals to disseminate or explain information; and aids students in registration and admission procedures by giving information about admission and graduation requirements, prerequisites, and courses.
  • Data Processing Liaison: Programs, modifies and maintains databases for the department.
  • Veterans’ Affairs: Prepares and maintains Veterans’ Affairs student folders; keeps current and accurate record of schedules, transcripts, and course planners for VA students; updates drops/adds; reports changes to the VA; oversees VA work-study students; maintains veteran related forms and contracts; and evaluates military transcripts and posts units on the appropriate system.
Additional Information
This posting is for a Job Series with different level positions, if called for a position, the hiring supervisor will notify applicants of which level position they are hiring for. Work Year N/A Work Schedule
To be determined.

NOTE : Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year.

Alternate work schedules and remote/hybrid assignments may be available depending upon the operational needs of the department and employee performance. Total Hrs per Week/Day To be determined Special Requirements Minimum Qualifications
Admissions/Records Clerk I:
Experience/Education: One year of general clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: Six months of experience in the Los Rios Community College District performing clerical duties at the level of Clerk I. (Promotional applies to regular, current Classified employees working with the Los Rios CCD .)

Admissions/Records Clerk II:

Experience/Education: Two years of general clerical experience preferably including one year of school admissions/records experience or general accounting. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: One year of experience performing clerical duties at the level of A/R Clerk I

Admissions/Records Clerk III :

Experience/Education: Three years of increasingly responsible clerical experience preferably including college records and admissions clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: One year of experience in Los Rios CCD performing clerical duties at the level of A/R Clerk II or two years performing clerical duties at the level of A/R Clerk I.

All Levels:
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Education must be from an accredited institution. Application Instructions
  1. A completed Los Rios Community College District Classified Application (required).
  2. Resume/Curriculum Vitae (required).
  3. Unofficial transcripts of college/university work if using education to meet the minimum qualifications of this position (required).


NOTES :
  • Applications submitted without all required documents, listed above, will be disqualified.
  • Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
  • Graduate advising documents and grade reports will not be accepted as unofficial transcripts.
  • Applicants, including current Los Rios Community College District employees, are required to provide unofficial transcripts, if required to meet the minimum qualifications for the position.
  • Applicants are required to submit official transcripts within 60 days of the time of hire.
  • Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
  • A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
  • Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here .
Do not submit additional materials that are not requested.



Posting Detail Information

Posting Date 04/28/2021 Closing Date Open Continuously Yes Beginning On (or About) 09/10/2021 Ending Date, if Temporary or Interim How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. If you need assistance with any phase of the application process, please call (916) 568-3112

After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m. of the posting closing date. Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Effective October 1, 2021, all faculty and staff must have received the first dose of the vaccine against the virus that causes COVID -19 and effective December 1, 2021, all faculty and staff must be fully vaccinated in order to:
  • be physically present on District premises for an extended amount of time, generally more than 15 minutes
  • or participate in District activities for an extended amount of time, generally more than 15 minutes
  • or be inside a building or office

unless they receive an approved medical exemption or religious accommodation.

All new hires must be fully vaccinated or receive an approved medical or religious exemption within forty-five (45) days of hire. Within seven (7) days, all new hires must show proof they have received the first dose of a two-dose vaccine, or one dose of a one-dose vaccine, or have applied for a medical or religious exemption.

For the latest information on the COVID Vaccine mandate, please visit the COVID Vaccine Requirements informational page.

Quicklink https://jobs.losrios.edu/postings/15395 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
    • Yes, I acknowledge and agree
    • No, I do not acknowledge or agree
    • No answer
  2. * Can you perform the essential functions of this position?
    • Yes
    • No
  3. * Considering this specific position that you are applying to – where/how did you learn about this position?
    • College Department
    • CareerBuilder
    • Chronicle of Higher Ed (Vitea.com)
    • Community College Registry Job Fair: Oakland
    • Community College Registry Job Fair: Los Angeles
    • Community College Registry Online Job Board
    • Community Outreach (ex. Festivals, etc.)
    • CommunityCollegeJobs
    • Comunidad
    • Craigslist
    • Diverse: Issues in Higher Education
    • D'Primeramano Magazine
    • EdJoin
    • Facebook (Campaign)
    • Facebook (Los Rios Page)
    • Glassdoor
    • Greater Sacramento Urban League
    • Handshake (CSU, UC Job Boards)
    • HigheredJobs
    • Indeed
    • Instagram
    • Job Sites
    • Job Journal
    • Latina Leadership Network of the California Community Colleges
    • LinkedIn
    • Los Rios Community College District Employee
    • Los Rios Community College District Human Resources Email
    • Los Rios Community College District Website
    • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
    • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
    • LRCCD Resource Group Native American Collaborative (NAC)
    • LRCCD Resource Group - Spectrum (LGBTQIA+)
    • Professional Networks
    • Sacramento Black Chamber of Commerce
    • Sacramento Asian Chamber of Commerce
    • Sacramento Builders Exchange
    • Sacramento Hispanic Chamber of Commerce
    • Sacramento Rainbow Chamber of Commerce
    • SacramentoWorks
    • The HUB
    • Twitter
    • YouTube
    • ZipRecruiter
Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
Optional Documents
  1. Unofficial Transcript 1
  2. Unofficial Transcript 2
  3. Unofficial Transcript 3
  4. Unofficial Transcript 4
  5. Unofficial Transcript 5
  6. Foreign Transcript Evaluation
  7. P-881 Report of Arrests Which Led To Convictions For Crime Document


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