Office/Payroll Assistant

The Bloomberg School of Public Health’s Human Resource Services Office is seeking anOffice/Payroll Assistant to perform a variety of tasks in support of payroll activities. The Office/Data/Payroll Assistant is responsible for performing accurate data entry, providing customer service, payroll management, and personnel recordkeeping to BSPH students, staff, and faculty employees, acting as a liaison with other central HR offices /JHU schools in a fast-paced work environment. This role is responsible for performing duties of a sensitive and confidential nature. Successful candidate must possess strong organizational skills, excellent attention to detail, and exceptional customer service skills.

Specific Duties & Responsibilities:

General Clerical Duties

• Answer phones and accept calls on Customer Service Phone Line

• Receive visitors at counter.
• Process and distribute incoming mail and categorize incoming Customer Service emails to appropriate team based on BHRS internal assignments.
• Enter hourly paid employee timesheets into CATS (Time Entry) system on a weekly basis assuring that the payroll timesheets are processed timely and accurately.
• Responds to time entry related inquiries in a timely manner.
• Assist with maintaining personnel records and appropriate payroll record keeping and filing for the office using electronic OnBase filing system for ease of retrieval.
• May process payroll actions (ISR’s) on a daily/weekly basis, including but not limited to: terminations, and bonus supplements.
• Other duties as assigned.

Minimum Qualifications (Mandatory):

• High School Diploma/GED.
• 6 months related experience.
• Additional education may substitute for required experience, to the extent permitted by JHU equivalency formula.

Preferred Qualifications:

SAP experience preferred. Prior Data Entry Experience

Special Knowledge, Skills & Abilities:

• Ability to maintain and consistently demonstrate and provide a high level of confidentiality and discretion.
• Demonstration of accurate data entry via Typing Test.
• Demonstrated ability to work independently and as part of a team in a fast-paced environment.
• Excellent organizational skills and exceptional attention to detail.
• Experience providing excellent customer service.
• Ability to prioritize work to meet various deadlines.
• Possess basic computer literacy skills including internet, email software (Microsoft Outlook), and other Microsoft Products (MS Excel, MS Word).
• Ability/willingness to learn new software (SAP, OnBase and MS Teams).
• Ability to respond effectively to sensitive inquiries and complaints.
• Ability to work collaboratively with others both within and outside Human Resources.
• Experience processing high volumes of data accurately is required.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Office Assistant
Working Title: Office/Payroll Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.00 - $19.50/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 AM - 5:00 PM
Exempt Status: Non-Exempt
Location: Hybrid
Department name: ​​​​​​​Bloomberg Human Resource Services
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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