Support Coordinator, KAZU

Support Coordinator, KAZU

Classification: Admin Analyst
Department Name: KAZU
Job Number: FP2021-756
Status: Internal Recruitment. Open Until Filled.Open Until Filled
Priority Screening Date: 11/11/2021
Recruitment Status: Open Until Filled

Position Description:
This is an internal recruitment.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees. PROGRAM SUMMARY: KAZU 90.3 FM is a FCC-licensed non-commercial radio station licensed to the University Corporation at Monterey Bay, funded through listener support, and is located on the CSUMB Campus. POSITION DESCRIPTION: Under the general supervision of the General Manager, the KAZU Support Coordinator provides program assistance and office support to the KAZU 90.3FM station located in Seaside, California. Duties include a wide range of complex administrative support services provided to multiple senior-level news executives in a proactive, detail-oriented and forward-thinking manner within a fast-paced, deadline-driven environment. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following: Office Operational Support (30%)

• Responds to callers, responds to email inquiries, provides daily support and coordination for all station departments through phone and email correspondence, schedules meetings and provides support to visitors
• Is responsible for administrative duties such as filing, typing, copying, binding, scanning
• Organizes and maintains pertinent shared files that may be used by other members within KAZU.
• Updates the program/station website, ensuring that the on-air and online content are the same.
• In collaboration with the General Manager, prepares and updates documentation for station policies & procedures
• Assists with annual audits and external reporting
• Assists General Manager with CPB (Corporation for Public Broadcasting) compliance; including data review, analysis, and report preparation for the annual Station Activity Survey for the CPB report
• Provides Special Project Support & Preparation

Business & Membership Operational Support (30%)

• Processes daily payments by credit card, bank EFT & check through the station's Blackbaud Raiser's Edge Software program
• Prepares and reconciles weekly, monthly and annual data files for station donor constituents including data processed through the Raiser's Edge Software program
• Assists in the processing of the monthly Underwriting Billing through the Allegiance Program Software
• Provides data analysis support during Annual Fund Raisers and related events
• Provides ongoing donor gift fulfillment support
• Provides donor gift acknowledgment mailings including the preparation of written and email correspondence.

Broadcast Support (30%)

• Primary duties include supporting live and recorded broadcasts of KAZU programming including
• ENCO Broadcast Playlist Building Support (Main & HD Classical Channels)
• Prepares On-Air Public Service Announcement Preparation & Maintenance
• Provides support for the KAZU Community Calendar Maintenance including processing all requested entries

Sales Support (10%)

• Provides Allegiance Programming Support & Maintenance
• Provides Underwriting Interface Support (includes Underwriting Spot Placement & Scheduling)
• Provides Underwriting Reporting Support
• Provides Underwriting Daily Payment Processing Support

Other Functions:

• Performs other duties as assigned by the General Manager.
• Promotes and maintains an atmosphere of excellent internal and external customer service within KAZU and the campus community.
• Participates in KAZU fundraising activities.

PHYSICAL WORK ENVIRONMENT:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office environment with standard office and radio equipment and tasks as listed above. The position is required to work at a computer/video display terminal and desk for extended periods of time. The position will require travel between campus offices and off-campus locations within the tri-county area. Must have own transportation, valid driver's license, and auto insurance. This position requires working on campus with students, staff and faculty. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be encouraged and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. Corporation employees will be required to provide their vaccination status by mid-July through an online portal.

Knowledge, Skills and Abilities:
Thorough knowledge and ability to be fully functional in all technical aspects of work assignments. Ability to work autonomously. Willingness to be accountable for revenue goals on a monthly, quarterly and annual basis. Must have the ability to work well on a number of projects simultaneously and effectively. Strong communication skills required, including diplomacy, negotiating, writing correspondence and oral presentations to individuals or groups. Must have experience in dealing with businesses, corporations, agencies and foundations on a professional level. Ability to compose and edit correspondence and generate standard reports. Must be familiar with personal computers and have demonstrated technical literacy, including proficiency with word processing, spreadsheet, electronic mail, database entry, and maintaining electronic records. Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Ability to train and supervise student interns and/or volunteers.

Minimum Qualifications:
Education and Experience:Graduation from an accredited four-year college or university AND a minimum of 2 years proven and measurable experience in public radio. Additional experience, which has demonstrated the requisite skills/abilities, may be substituted for the required education on a year-for-year basis.

Specialized Skills:


Preferred Qualifications:


Special Conditions of Employment:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. All employees must be eligible for employment in the U.S. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

Must be able to work flexible hours. May be required to work some evenings and weekends in support of job function. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Ability to complete and pass web-based training in Defensive Driving. Must continue to meet the established driving standards as a condition of employment.

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in CSUMB’s COVID-19 testing program.

Questions can be sent to: hr_corporation@csumb.edu.

Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. The hourly hiring range for this position is $22-$23. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year, and other benefits.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6625

A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center - first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit https://csumb.edu/corporation/.

The University Corporation is not a sponsoring agency for any positions.
The Corporation hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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