Administrative Assistant II

Posting Details



Job # 037739 Department Code 22017-2024 Department Maxwell Job Title Administrative Assistant II Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Position is responsible for performing a variety of professional and administrative duties that facilitate the day-to-day operations of a function, program, and/or department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the department. Qualifications
Bachelor’s degree and 5 years of experience in Higher Education Administration Job Specific Qualifications
This position requires discretion and requires an understanding of financial management, marketing, and grants administration.
Responsibilities

• Administer financial records and paperwork, maintain budget records, prepare reports related to ongoing expenses, program, and arrange payments of honoraria. Assist in preparation of operational budgets for department. Review expenditures to ensure conformance with budgetary provisions. Monitor and review accounting and related system reports for accuracy and completeness; prepare and review budget, revenue, expense, invoices, and other accounting documents relating to grants and regular operations.
• Manage the program’s communications infrastructure, including website, contacts database, listserv, and student records database. Produce online news updates, program and event descriptions, annual reports and newsletters, and blog posts. Design and produce brochures, and posters.
• Coordinate day-to-day business activities of PARCC . Intake and coordinate administrative work for PARCC faculty associates. Coordinate space and provide orientation on PARCC to new students. Oversee maintenance of physical space, equipment, and supplies for office suite housing 6+ faculty and 14+ students. Arrange travel, accommodations, and office space for visitors, faculty, and students
• Administer certificate of advanced study in Conflict and Collaboration: Advises students of requirements and course enrollment, processes students’ certificate completion with the Graduate School, work with Director to complete annual assessment. Also manages certificate information on the website. Manage the following duties and responsibilities independently or consults with PARCC Director on:

1. E- PARCC, an annual international competition for teaching materials in collaborative governance, including maintaining the timeline, advertising the competition, organizing entries, communicating with faculty, and providing payment to faculty winners.
2. PARCC Summer Institute, including planning with faculty and University College staff, preparing course budgets, marketing Institute within University and in the community, supporting courses with administrative assistance, preparing final financial report and reviewing with the Dean’s office.
3. Research Mini-Grant competition including outreach, organizing entries, and providing payment to faculty winners

• Coordinate administrative work associated with conferences, workshops, visiting speakers, special meetings, and PARCC co-sponsored events. Manage logistical planning, including space acquisition, publicity, travel and lodging arrangements, technology management, food, etc.
• Complete other tasks and duties as assigned, including for example, coordination of research directors, support of working groups, communication with publishers, and interactions with University and Maxwell administrators.

Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/89823 Job Posting Date 11/09/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants