Administrative Associate to the Chair, Communication Studies

Administrative Associate to the Chair, Communication Studies
Target Hire Date
2022-01-03-08:00
Join our community and experience Emerson College!

Assist faculty in departmental logistics: course scheduling, budgeting, financial paperwork processing, supply purchasing, preparing adjunct faculty contracts, coordination of departmental events, hiring and supervising student workers, and assisting departmental activities.

Looking for an organized and responsible member to join our team!

Your Department: Communication Studies

Your Team: School of Communications within the area of Academic Affairs

Essential Functions of the Role:

• Course scheduling for Fall, Spring, and Summer semesters in conjunction with the Chair and Academic Affairs Office.
  
• Finance Responsibilities: assist in budget planning through monitoring budget, handle faculty travel reimbursements. Work with outside vendors and the Purchasing department for supplies, capital equipment, and computer equipment purchases. Make requisitions for outside services.
  
• Assist Full Time Faculty: collect faculty information, including syllabi, work plans, and sabbatical applications. Be the main contact for office facilities issues. Maintain faculty personnel files. Prepare faculty special assignment contracts. Coordinate textbook orders.
  
• Be office liaison: handle correspondence and phone calls from faculty, students and administrators. Manage department conference room schedule. Prepare course syllabi for the dean's office every semester. Facilitate alumni connections in department.
  
• Assist Adjunct Faculty: create contracts. Arrange office space, office hours, computer equipment, mailboxes, course schedule, textbook orders and classroom changes.
  
• Hire, train and supervise student workers.
  
• Assist with Event Planning: coordinating monthly faculty meetings. Managing room reservation and catering for special events.
  
• Liaise for Search Committees: Maintain application files. Coordinate and schedule interviews.
  
• Create departmental monthly news flyers.
  
• Assist the Forensics team (debate team): car rental. Check requests for tournaments. Supply purchases.
  
• Assist Students: Handle students' over-enrollment, late registration, prerequisite-waiving and interest in enrolling in special classes.
  

Qualifications:

• Bachelor's degree, or Associate degree with additional work experience, or equivalent experience.
  
• Strong organizational skills and ability to multitask and prioritize.
  
• Effective interpersonal and communication skills.
  
• Detail-oriented with excellent follow-through.
  
• Experienced with Word and Excel.
  
• Proficient in various types of social media.
  
• 1-3 years of office administrative experience.
  

Qualifications:

• Bachelor's degree, or Associate degree with additional work experience, or equivalent experience.

• Strong organizational skills and ability to multitask and prioritize.

• Effective interpersonal and communication skills.

• Detail-oriented with excellent follow-through.

• Experienced with Word and Excel.

• Proficient in various types of social media.

• 1-3 years of office administrative experience.

Grade of Position: A14N

Scheduled Weekly Hours: 36.25

Hiring Range: $43,700.14 - $45,600.04

This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.
To apply, please visit: https://emerson.wd5.myworkdayjobs.com/en-US/Emerson_College_Staff/job/Boston-Campus/Administrative-Associate-to-the-Chair_JR003215

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Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. Its main campus is located in the center of the dynamic multicultural city of Boston, in close proximity to major publishing houses, arts institutions, and research centers. The college also has campuses in Los Angeles and the Netherlands. Emerson College enrolls over 4,300 graduate and undergraduate students from more than 70 countries and all 50 states.

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Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society. Emerson College does not discriminate on the basis of sex/gender in its educational programs or activities. Emerson has designated the Associate Vice President, Title IX, and Clery Coordinator to respond to inquiries regarding the College Sexual Misconduct Policy. The Title IX Coordinator may be reached at 8 Park Plaza, Transportation Bldg, Room 230 Boston, MA 02116; Telephone: 617-824-8999; email: titleix@emerson.edu

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