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Admission Process Assistant

Haverford College
Pennsylvania, United States
Salary Not Specified
Posted Date
Nov 10, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Haverford College invites applications to our available part time (30 hours per week), twelve month, non-exempt, benefit eligible Admission Process Assistant position.

Reporting to the Operations Manager, the Admission Process Assistant provides administrative support to the Office of Admission. The position requires strong interpersonal, communication, and organizational skills; the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.); and the ability to work well both independently and collaboratively in a team-oriented environment.

Responsibilities include:
  • General support of the various administrative tasks associated with all dimensions of the admission process (including providing support to the recruitment process; the application and decision-making process; and the enrollment of new students).
  • Assisting the Operations Manager with special projects and key tasks as assigned in support of the application process.
  • Managing the application document import process, including the scanning and logging of application materials.
  • Data entry of student information and application materials.
  • Uploading of spreadsheets using a web-based data management system.
  • Assistance with mailings.
  • Serving as phone back-up for the main admission line.
  • Serving as a back-up to the receptionist, requiring management of phones and providing customer service to visitors.
  • Managing the general admission email account.
  • Assisting with tasks and special projects as assigned in support of the overall work of the Office of Admission.
  • High School Diploma required; college degree preferred.
  • Ability to be a team player, multitask, and function courteously and efficiently within a busy, fast-paced, and deadline-driven environment.
  • Excellent verbal and written communication skills.
  • Exceptional customer service skills.
  • Detail oriented with strong organizational skills.
  • Comfort and proficiency with various computer functions and programs: Microsoft Word and Excel; document scanning; web-based data management platforms.
  • Willingness to learn and interact with the admission web-based data management system extensively.
Physical Demands and Environmental Conditions Required of this Position:
  • Lifting (to exert strength to move objects from one place to another):
    • Sedentary Lifting: (0-10 pounds)Up to three hours
    • Light Lifting (10-20 pounds):Up to three hours
    • Moderate Lifting (20-50 pounds):Never
    • Heavy Lifting (50 to 100 pounds):Never
  • ​​​​​​​ Pulling (to draw an object toward oneself to move or change its direction):Up to three hours
  • Pushing (to exert force upon an abject to move or change its direction):Up to three hours
  • Carrying (to hold objects while moving entire body):Up to three hours
  • Reaching or working above shoulder (to extend arms upward or outward away from body):Never
  • Walking (to move entire body in erect position):Up to three hours
  • Standing (to maintain body in erect posture in stationary position):Up to three hours
  • Sitting (to rest weight on buttocks and back of thighs with legs bent at knees):Up to three hours
  • Crouching/Stooping (to bend upper body forward while fully flexing knees):Up to three hours
  • Kneeling (to maintain upper body in erect position while resting knees on ground):Up to three hours
  • Climbing (to ascend or descent heights using ladders, scaffolding, stairs, poles, inclined surfaces):Up to three hours
  • Twisting (to rotate upper body while feet remain stationary):Up to three hours
  • Driving (operating a motor vehicle, crane, tractor, forklift, etc.):Never
  • Exposure Limitation (i.e., cold water, dust, gas, fumes, extreme temperatures):Never
Special Requirements: All faculty and staff (including contract workers) who are employed or engaged by Haverford College, must be fully vaccinated against COVID-19, and provide proof of vaccination, unless an exemption from this policy has been granted as an accommodation or otherwise.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To Apply : Interested applicants should complete an application, to include a cover letter, resume, and the names and contact information of three (3) references as a single Word document or pdf by visiting . The application deadline is November 29, 2021. Failure to provide the required documents may result in lack of consideration. Haverford College does not sponsor work visas.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply. Haverford College and our consortial partners are located on Lenape lands.

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