Pre-Award Grants & Contract Coordinator (16179)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
Nov 10, 2021

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Other Academic Affairs, Research Administration, Business & Administrative Affairs, Grants & Contracts, Executive, Executive Directors
Employment Type
Full Time

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .


This position supports SOE faculty and staff seeking funding for research, education, service, training, and other programs from government agencies, corporations, private foundations, and other potential organizations. This includes: identifying potential new funding sources; developing funding resources; preparing proposals and grant applications; writing and editing grants; collaborating with internal and external stakeholders on grant applications; development of budgets to ensure compliance with University, and Sponsor practices, policies, and requirements; preparation of internal and sponsor forms; and coordinating the internal SOE approval process. This position requires substantial cooperation with research faculty within SOE, and the research support infrastructure both within SOE and the university more broadly.

Essential Functions
  1. Policy and Compliance- Ensure compliance with applicable federal, state, local, and university policies and regulations Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements. Updates faculty on AU research development resources and changes in regulations – attends regular Grant Roundtable meetings and attend institutional research administration training
  2. PI Outreach and Training- Under the supervision of the Director, assist in creating templates and educational materials to disseminate to faculty and staff.
  3. Post-Award Grant Activities- Works with grant project staff to ensure all expenses are processed in accordance with University policies, procedures and applicable sponsor restrictions. This includes monthly review of all grant expenses, payroll and purchasing (including purchasing cards) activity to ensure accurate allocations. Prepares payroll change, Journal Entry transaction and financial reports as necessary. Maintains databases for awards and proposals, and provides reports and analysis of grants activity when requested.

Work Environment
  • The worker normally performs their job indoors in an office environment.
Position Type/Expected Hours of Work
  • Exempt
  • 35 hours/week
  • Coordinator/Analyst A
  • This position is union eligible
Required Education and Experience
  • Bachelor's Degree in research, finance, or closely related field
  • Knowledge of appropriate federal rules pertaining to the administration and management of sponsored grants and contracts (OMB Uniform Guidance, Federal Acquisition Regulations) and strong knowledge of funding sources (federal, non-federal, especially NIH, NSF, Department of Education, DC Government)).
  • 3-5 Years' experience initiating, developing, and bringing grant and contract proposals to completion/submission, preferably in an institution of higher education.
Preferred Education and Experience
  • Skill using Cayuse and business intelligence tools.
Additional Eligibility Qualifications
  • Required Technical Competencies:
    • Analytical Methoids
    • Excel Level 2 Advanced
    • Standard Office Software
    • Thoroughness in Reviewing Work
    • Written Communication
    • Sponsored Research Grant & Contract Mgmt
    • Academic Administration General
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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