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Assistant Director, Grants Management and Financial Operations

Central State University
Ohio, United States
Salary Commensurate with experience
Posted date
Nov 10, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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The College of Engineering Science Technology and Agriculture (CESTA)/1890 Land Grant Programs at Central State University (CSU) seeks an Assistant Director for Grants Management & Financial Operations to manage the administration of all CESTA USDA Federal and State, Capacity, and Foundation funds and assist the Dean/Director with the financial management of all awards. The incumbent will work closely with the 1890 Land Grant programs implementation team and be responsible for overall grant compliance, reporting and invoicing as well as providing grant administration and budget management support to the Dean/Director Program Staff. In addition, the Assistant Director will work closely with the Dean/Director and staff to implement and support finance and accounting procedures and policies across the College. The successful candidate will have at least six years of experience managing grants in a College of Agriculture at an 1890 Land Grant university or non-profit setting, excellent accounting skills, pay keen attention to detail and a strong understanding of Academia and the 1890 Land Grant tripartite mission. This full-time position will be based in the College of Engineering Science Technology and Agriculture at Central State University, Wilberforce Ohio.

The responsibility of the Assistant Director, Grant Management & Finance will include, but not be limited to, the following

Grant Administration Compliance;
  • Provide oversight to ensure the compliance with all CESTA/1890 LAND GRANT PROGRAMS grants and grant specific requirements, serving as CESTA/1890 LAND GRANT PROGRAMS’s expert on individual grant requirements and regulations and developing systems and processes to ensure that CESTA/1890 LAND GRANT PROGRAMS is in full compliance. 
  • Develop and implement training for all CESTA/1890 LAND GRANT PROGRAMS-funded grants on grant compliance.
  • Develop and implement strategies and processes to ensure an effective and efficient grant administration process for the CESTA/1890 LAND GRANT PROGRAMS that monitors project success, budget expenditures, compliance, etc. 
  • Work with Accounts Payable and Accounts Receivable to ensure that sub-awards and vendor payments are accurate, timely, and coded correctly and that all grant invoices are recorded into the general ledger.
  • Regularly monitor and update staffing matrix showing percentages of staff time committed to each grant, in compliance with funder restrictions. Prepare monthly, quarterly and YTD reports detailing staff funding sources and duration. Review staff time sheets each payroll cycle to ensure staff charges to grants  are correct. 
  • Establish and maintain CESTA/1890 LAND GRANT PROGRAM’s official file for each grant. 
  • Manage and monitor all sub-awards, in collaboration with Dean/Director and OSPR Program staff, to ensure grant compliance. Identify any concerns/issues and recommend actions to resolve them. 
  • Ensure CESTA/1890 LAND GRANT PROGRAM’s system is regularly updated with all grant information and reports. Maintain an organized database of active grants and pending proposals.
  • Manage the procurement process in collaboration with Dean/Director and OSPR Program Staff.
  • Provide regular support to Dean/Director Program Staff in grant implementation, including reporting, budget review, time sheet allocation, and monitor grant budgets to ensure that funds are spent according to project schedules and that staff adhering to budget limits. 
  • Work with Dean/Director and OSPR Program staff to review budgets for new grant applications. 
  • Ensure the Finance Policy Manual is updated with respect to any grant requirements. 
  • Work with OSPR to complete annual audits and resolve issues that may arise related to grants and other assigned schedules. 
  • Complete assigned General Ledger reconciliations monthly. 
  • Master’s degree in accounting, finance or related field
  • At least  6-8 years of experience managing grants in a College of Agriculture at an 1890 Land Grant University or non-profit setting
  • Excellent financial management and accounting skills, including developing and monitoring budgets
  • Knowledge of federal grant reporting requirements and regulations.
  • High ethical standards for self and colleagues.
  • Proficient in Administrative Banner Use
  • Proficient in Microsoft Office, 365 (CRM), Zoom and Teams
Preferred Qualifications
  • Excellent presentation, interpersonal, and written communication skills
  • Excellent attention to detail.
  • Excellent initiative and problem-solving skills and ability to create strategies for financial and budgeting issues. 
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