Grants & Contracts Administrator

University of Arkansas at Fort Smith
Arkansas, United States
Salary Not Specified
Posted date
Nov 10, 2021

View more

Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Student Affairs, Other Student Affairs
Employment Type
Full Time

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Type of Position:Professional Staff - Project/Program Administration

Workstudy Position:


Job Type:Regular

Work Shift:

Sponsorship Available:


Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Academic Affairs

Department's Website:

Summary of Job Duties:The Grants & Contracts Administrator’ primary responsibility is to assist faculty and staff in the identification, development, preparation, and submission of grant and contract proposals to various funding agencies; develop budgets and budget narratives in conjunction with principal investigators; provide editorial review of grant proposals; and ensure compliance with all policies and procedures and sponsor requirements. This position requires strong interpersonal and leadership skills and is expected to provide high-level customer service. The position reports to the Provost & Vice Chancellor for Academic Affairs.


Minimum Qualifications:
  • Bachelor’s degree from an accredited higher education institution in a discipline appropriate for the position
  • Four years of experience in grant writing and supporting grant administration activities
Preferred Qualifications:
  • Master’s degree from an accredited institution in a field appropriate for the position
  • Two years of experience writing grants and supporting grant activity in a higher education institution
Knowledge, Skills, and Abilities:
  • ​​ Demonstrated success in grant and contracts preparation and administration
  • Experience with budget preparation
  • Demonstrated ability to conduct grant writing and training sessions
  • Excellent communication and interpersonal skills
  • Demonstrated commitment to diversity, equity, and Inclusion initiative
Essential Job Duties and Responsibilities:
  • Research grant and contract opportunities and forward the information to the appropriate faculty or staff.
  • Serve as project manager and central contact for PIs through all stages of the external funding processes, including creation and management of budgets.
  • Work with PIs to establish uniform management tools, protocols, timelines, and processes for submission of applications. 
  • Review all grant proposals for compliance with sponsor, federal, state and university r egulations and guidelines .
  • Review grant awards.
  • Develop, organize, and facilitate training programs on proposal writing and submission process for externally funded research.
  • Coordinate with PIs to ensure plans for the grant comply with award terms and align with university fiscal and administrative processes.   
  • Document and monitor the proposal lifecycle through regular communications with stakeholders and updates to appropriate databases.
  • Develop internal policies and procedures regarding research grants and contracts proposals and applications.
  • Work with PIs and budget director to c onduct periodic reviews of awards, including monitoring spending trends and reviewing restricted budgets.
  • Review and evaluate award terms and conditions for individual agreements.
  • Manage institutional cost-sharing and other matching costs .
Salary Information:


Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Additional Information:

Working Relationships: Faculty, staff, administrat ors, business office personnel

List Employees Supervised: None

Special Job Dimensions: Work performed primarily in an office setting. May be required to work some evenings and weekends

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes

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