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Research Administrative Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Nov 9, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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Research Administrative Coordinator

Job no: 528153
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Research/Scientific/Grants

Department: OVPRI Centers and Institutes
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
September 17, 2021; position open until filled

Special Instructions to Applicants
Complete applications will include a cover letter and CV.

Department Summary
The University of Oregon has a long history of advancement and innovation through interdisciplinary research, education, and training. Our highly collaborative culture is supported by our research centers and institutes overseen by the Office of the Vice President for Research and Innovation. Within our network of centers and institutes, researchers, students, and supporting staff work across disciplines to expand the boundaries of knowledge and develop innovative solutions to global challenges.

Position Summary
The Research Administrative Coordinator (RAC) will be responsible for a broad set of assignments across the C&I research portfolio. This position provides research administration, grant management and unit-level financial services to research active C&I faculty and their affiliates. The RAC works closely with principal investigators throughout the award life cycle and is proactive in managing the pre-award process, including establishing deadlines and monitoring progress leading up to proposal submission. This position will also engage in post-award administrative functions, such as preparing reports to meet sponsor regulations, processing complex transactions, providing guidance on compliance questions and responding to sponsor request for additional materials.

The RAC will also be responsible for unit-level other financial management, payroll processing and other research administration similar to but distict from sponsored project administration.

Additionally, this position will interact regularly with external constituents, administrative colleagues, faculty, students and sponsors in the public and private sector. This position will report directly to the Institute of Neuroscience's Associate Director for Administration, and will play an essential role in supporting administrative teams across the C&I division.

Minimum Requirements
  • A Bachelor's degree*
  • Three years of progressively responsible experience in research administration, administration of sponsored programs, and/or writing grant proposals.

    *Two additional years of relevant work experience may substitute for a Bachelor's degree.

    Professional Competencies
  • Demonstrated knowledge of governmental and granting agency regulations pertaining to grants and contracts.
  • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  • Strong organizational and analytical skills with close attention to detail.
  • Strong writing and editing skills.
  • Ability to communicate effectively verbally and in writing with a variety of constituents.
  • Ability to work both independently and collaboratively in a team environment.
  • Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of, respect for, those from a broad array of cultures and backgrounds.

    Preferred Qualifications
  • Two (2)+ years of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
  • Professional certifications, a Bachelor's or advanced degree in Research Administration, Business Administration, Management, Public Administration or a closely-related field.
  • One or more years of project management experience related to research or grant administration in higher education, research organizations or a related environment.
  • Experience with budget and financial management.
  • Experience with Microsoft Office and other software programs including: HRIS/FIS platforms/databases, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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