Senior Administrative Services Assistant
Formal review of applications begins: Aug 30, 2021
St. Pete / Gibbs
Key Position Information:
This class is the second of six levels in the Administrative
Services series. Incumbents perform basic clerical functions such
as providing customer service by answering defined questions and
providing information, and preparing standard correspondence and
reports. Responsibilities may include accepting and processing
payments; providing departmental or organizational information;
scheduling appointments and travel; processing forms; running
standard reports; preparing standard communications; registering
students; and performing the duties of the lower level. Incumbents
may provide direction to student workers and may occasionally
perform some of the duties of the higher levels.
High School Diploma or equivalent (GED).
Two years clerical or office experience.
* An equivalent combination of education and experience sufficient
to successfully perform the essential duties of the job may be
acceptable in lieu of those requirements listed above.
- Customer service principles;
- Modern office procedures, methods, and equipment;
- English language, grammar, and punctuation;
- Basic filing, recordkeeping, and basic budget principles;
- Basic office equipment maintenance procedures;
- Computers and related software applications.
- Composing routine correspondence, memos, forms, and/or other
- Proofreading and editing documents;
- Providing customer service;
- Maintaining files;
- Using modern office equipment;
- Preparing and maintaining records and files;
- Maintaining and tracking expenses;
- Working with spreadsheets;
- Prioritizing and assigning work;
- Using a computer and related software applications;
- Communication, interpersonal skills as applied to interaction
with subordinates, coworkers, supervisor, the general public, etc.
sufficient to exchange or convey information and to give and
receive work direction.
- Positions in this class typically require: reaching, standing,
walking, grasping, feeling, talking, hearing, seeing and repetitive
- Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects. Sedentary work
involves sitting most of the time. Jobs are sedentary if walking
and standing are required only occasionally and all other sedentary
criteria are met.
These duties are a representative sample; position assignments may
Drafts and types a variety of business documents, including
letters, memos, contracts, and/or other related documents.
Daily - 25%
Performs various routine clerical duties, utilizing standard office
equipment, to include: screening incoming calls; taking and
transmitting messages; greeting visitors; entering information into
databases; scanning and/or faxing documents; and performing related
Daily - 25%
Performs a variety of administrative activities, which may include:
making travel arrangements; scheduling and arranging meetings
and/or events; transcribing meeting minutes; maintaining and
updating the department website; and managing supervisor’s and/or
Daily - 20%
Files documents alphabetically, numerically, or by other prescribed
Daily - 10%
Responds to requests for information, in person, via e-mail, and
over the phone; takes and transmits messages; answers department
questions and provides information; directs visitors to appropriate
Daily - 10%
May prioritize and assign work to student workers; monitor the
performance of student workers; and train student staff on work
methods and procedures.
Daily - 10%
Performs other duties of a similar nature or level.
To apply, visit https://web.spcollege.edu/hrapp/job/4559
The Board of Trustees of St. Petersburg College affirms its
equal opportunity policy in accordance with the provisions of the
Florida Educational Equity Act and all other relevant state and
federal laws, rules and regulations. The college will not
discriminate on the basis of race, color, ethnicity, religion, sex,
age, national origin, marital status, pregnancy, sexual
orientation, gender identity, genetic information, or against any
qualified individual with disabilities in its employment practices
or in the admission and treatment of students. Recognizing that
sexual harassment constitutes discrimination on the basis of sex
and violates this Rule, the college will not tolerate such conduct.
Should you experience such behavior, please contact Pamela Smith,
the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail
at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at