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Administrative Program Specialist

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Nov 9, 2021

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Position Type
Faculty Positions, Education, Teacher Education
Employment Level
Employment Type
Full Time
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Administrative Program Specialist

Job no: 528264
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Early Childhood CARES
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $17.14 - $25.84 per hour
FTE: 1.0

Review of Applications Begins
To ensure consideration, apply by October 6, 2021; position open until filled.

Special Instructions to Applicants
In addition to the required online application (which includes three professional references) please submit a cover letter and resume highlighting how your knowledge, skills and experience qualify you for the requirements, competencies and if applicable, preferred qualifications outlined in the job posting.

Department Summary
Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers and preschool children in Lane County with developmental delays and disabilities.
Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy and occupational therapy.
Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI/ECSE services across the state.

Position Summary
Administrative Program Specialist is the main hub of our organizational services providing daily recommendations, guidance, and support to our co-directors, staff and subcontractors on state and federal law.

  • This position is responsible for producing and submitting reports to ODE to document services provided to eligible children

  • Records custodian responsible for managing confidential student files

  • Provide daily support and guidance regarding policies, procedures and use of ecWeb data base

  • Provide research and data analysis to better support the agency high quality services to families of special needs children

  • Primary DHS & CASA liaison presenting Early Childhood CARES services

    You will be working independently while collaborating with our co-directors, program coordinators, and ecWeb project manager. This position is supervised by the Early Childhood CARES Business Manager.

    Minimum Requirements
  • Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules and regulations; administrative data collection and analysis; and evaluation of projects, processes and operations; OR
  • An equivalent combination of training and experience.

    One year of post-secondary education may be substituted for up to one year of the experience.

    Professional Competencies
  • Demonstrated ability to write and edit policies and procedures.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to respect and maintain confidentiality and adhere to HIPAA and FERPA privacy and security rules.
  • Ability to analyze, summarize and effectively present data.
  • Ability to prioritize multiple work assignments.
  • Ability to effectively provide training to individuals and groups.
  • Ability to work and solve problems independently as well as in a collaborative manner.

    Preferred Qualifications
  • Proficient in Excel, including sorting and filtering data and building reports.
  • Familiarity with Individuals with Disabilities Education Act (IDEA).
  • Experience working as a data administrator for an early intervention/early childhood special education agency or school district.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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