Marketing Production & Project Coordinator

The Goodwin University Marketing & Communications team is looking for someone who is super detail oriented, organized, and can keep our projects on schedule. You will hold a special role as being the gate keeper for projects requests. In this role, you will handle departmental invoicing and purchase orders for our enrollment and marketing needs. You must be a strong communicator that is able to collaborate well with others as well as work independently.

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Manages intake of project request forms
• Informs M&C management of project requests at daily morning meetings
• Responsible for departmental invoicing and purchase orders
• Delegates tasks/projects to team members based on availability and timeliness of the project request
• Maintains a production schedule and follows up with all parties on deadlines, schedules check-ins, etc.
• Represents the department at meetings with stakeholders and takes notes
• Schedules meetings for team members as necessary
• Gets the mail in the main building
• Manages supply purchasing and distribution, vendor pick-ups, and deliveries
• Handles departmental facilities requests
• Maintains organized file system for photos and other digital assets
• Updates University email lists as necessary

Other Functions :

• Performs similar or related work as required, directed or as situation dictates.
• Continues professional development and training; keeps current with trends.
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill :

• Attention to detail and accuracy; strong organizational skills
• Ability to see a project through from start to finish
• Excellent written and verbal communications skills
• Ability to manage and track expenses
• Ability to prioritize tasks, anticipate needs and workflow

Qualifications

Minimum Required Qualifications :

Education, Training and Experience :

• Associate degree or higher in related field and one year of relevant work experience
• Intermediate/Advanced Microsoft Excel capabilities
• Familiarity with MS Office programs (Outlook, Word, and PowerPoint)
• Familiarity with setting up virtual meetings via Zoom and Microsoft Teams preferred
• Familiarity with Constant Contact and Asana preferred

Special Requirements :

• Valid Driver’s license and insured vehicle.

Physical and Mental Requirements :



Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration X



Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving X



Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

X Distance vision (i.e. clear vision at 20 feet or more)

X Color vision (i.e. ability to identify and distinguish colors)

X Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

X Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)