Admissions Coordinator

Posting Details


Posting Number: 06001991 Position Title: Admissions Coordinator Posting Date: 11/08/2021 Closing Date: 11/28/2021 Open Until Filled (notes): Length of Position: 12 months per year Anticipated Start Date:
December 27, 2021 Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 22 Starting Pay Range $49,782 - $53,561 annually plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:
Primary Purpose:
The Admissions Coordinator position coordinates College admissions and recruiting services and represents the College by participating in recruiting events both on and off campus.

Additional Employee Benefits:

• Comprehensive medical, vision, and dental insurance plans·
• Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
• Generous monthly vacation and sick leave accruals
• 10 paid holidays a year, plus a paid full week off during Winter Break.
• Use of all College recreation facilities in Mazama Gym at no cost
• A staff wellness program that offers a variety of activities and health resources
• PERS (Public Employee Retirement System) eligibility
• 20% Discount at COCC Bookstore
• Engaging workplace culture with a mission to serve students and our community

Terms of Employment:

• This is a 12-month exempt position at pay level 22 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• COCC employees must work and reside in the state of Oregon at the time their work is being performed.
• The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:
Recruitment Operations – Off Campus:
1. As directed, coordinate all high school outreach and recruiting initiatives:

• Visit in-district high schools on a regular schedule promoting the College to students and developing working relationships with high school counseling and future center staff;
• Assist students through the enrollment process (e.g. account activation, application, scholarships)
• Participate in area high schools career days, special workshops for student clubs and associations, and related events.
• Other recruiting events not listed above but in line with the College’s recruitment and marketing plan.

2. Register, coordinate and participate in national, regional, and state college fairs in-district, out-of-districtorder state, and out-of-state, as assigned. As directed, visit out of area high schools, both in and out of the state; approximately six to eight weeks per year.
3. Serve as an active member of the Pacific Northwest Association of College Admissions Counselors, a professional association providing networking opportunities for high school and college counselors.
4. Attend appropriate professional association conferences (e.g., OrACRAO, PACRAO ), engage in organizational leadership activities and other select events to build partnerships and connections with specific organizations affiliated with COCC academic programs.

Recruitment Operations – On Campus:
1. Coordinate on-campus and off-campus recruiting related events including, but not limited to:

• Preview Day (high school visit day)
• VIP luncheon for local high school counselors and administrators
• Parent focused college information sessions
• College planning workshops for high school students
• Deliver Getting Started sessions; question and answer sessions
• Campus tours (small and large groups), educate about the enrollment process
• Coordinate or participate in other campus events as directed
• Participate in COCC financial aid activities and events both on and off campus
• Other recruiting events not listed above but in line with the College’s recruitment and marketing plan

Communication and Marketing:
1. Coordinate data-entry and analysis of student recruits in COCC’s Customer Relationship Management System ( CRM ).
2. Maintain social media presence for recruitment and retention efforts.

Coordination/Collaboration Activities:
1. Coordinate on-campus and off-campus recruiting events and programs with OSU -Cascades, as appropriate.
2. Coordinate and oversee the COCC Student Ambassador program. Includes hiring and training student volunteers to help with phone-a-thons, recruiting events, campus tours, professional development workshops.
3. Serve as a campus lead for COCC’s Bobcat Orientation, a new student orientation program.
4. Participate on the Admissions and Records team to support the College’s mission, vision, values and goals and a shared vision of excellence in student services. Participate in continuous improvement by inviting and providing honest and timely feedback. Adjust workflow and tasks in order to support the overall needs of the team.
5. Assist with planning commencement services, quarterly Bobcat Advising and Registration. Participate in COCC Career and Technical Education events as developed and assigned.
6. Maintain working relationships with other local teen programs (e.g., J Bar J, Oregon Youth Challenge, Boys and Girls Club, Heart of Oregon, etc.)
7. Support the success of students with access challenges by coordinating services and programs in accessible alternative formats where possible and appropriate.
8. Serve on college committees and task forces as assigned. Knowledge, Skills and Abilities:
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

1. Ability to effectively communicate with respect and support diversity of prospective students, high school counselors, parents and other parties connected to this position.
2. Skills in public speaking, with the ability to present to both small (5 – 10) and large audiences (100+).
3. Ability and skills to competently advise and/or serve students from a variety of background. respecting cultural and socio-economic differences.
4. Must have analytical and organizational skills.
5. Must have customer service and problem-solving skills.
6. Ability to work independently.
7. Have the flexibility to travel for up to two or three weeks at a time, as needed for statewide high school visits, college fairs and other recruiting activities, as well as participate in evening and/or weekend activities.
8. Have reliable transportation and be able to drive in potentially adverse conditions on a regular basis. Must be able to drive a vehicle in rural and metropolitan areas in various weather conditions. Position requires frequent auto travel outside of Bend and between district communities. Scheduled evening and weekend hours are necessary.
9. Ability to represent the college in a professional, well-spoken knowledgeable manner.
10. Ability to move boxes or cases of College materials (up to approximately 50 lbs.) for display and distribution at on- and off-campus locations.
11. Have good general design skills, as needed to set up recruiting booths for high school visits and college fairs.
12. Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
13. Ability to effectively utilize common Microsoft applications (Word, PowerPoint, Excel) as well as the ability to learn and effectively utilize a student information system (Banner) and reporting software (e.g., Argos).
14. Ability to maintain confidentiality of student records and adhere to federal student privacy requirements.
15. Ability to maintain a working knowledge of the Family Educational Rights and Privacy Act ( FERPA ) of 1974, as well as COCC’s student privacy policy, as needed to explain this regulation to staff/faculty, students and parents.
16. Must be able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.

Physical Demands and Other Ergonomic Requirements:
Regular office hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements and nature of the position’s responsibilities. Work is typically performed in an office setting, mostly sitting with frequent computer use. The employee is regularly required use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Physical movements involve guiding, feeding materials into proper position. Lifting objects vary daily, ranging up to 25lbs. Individual is required to be able to perform the essential functions with or without reasonable accommodation. Equal Employment Opportunity (EEO) Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Minimum Qualifications:

1. Associate’s degree.
2. Two years’ experience working in a higher education, public school setting or an equivalent field, such as social service, community outreach, or related areas.
   
   

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Licenses:
Current Oregon Driver’s License, or the ability to obtain within 30-days of hire. Preferred Qualifications:

1. Bachelor’s Degree.
2. Database or reporting software experience, event planning, marketing, and/or presentation experience.

Special Instructions to Applicants:
Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216. Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * Please describe how you meet the job requirement of having two year’s experience working in higher education, public school setting or an equivalent field, such as social service, community outreach, or related areas.
   
   (Open Ended Question)
   
   
3. * While this is only a preference for the position, please describe in detail your involvement with event planning, marketing, and presentation experience.
   
   (Open Ended Question)
   
   
4. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview. Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.
   
   (Open Ended Question)
   
   
5. * Do you have a valid Oregon Driver’s License or ability to obtain within 30 days of employment.
   • Yes
   • No, not able to obtain an Oregon Driver's License
6. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
   • Yes
   • No
7. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
   • Yes
   • No
8. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans’ preference in this recruitment process, you must upload your DD214 and DD215 (if applicable) form(s) as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
   • Yes, I am a veteran
   • No, I am not a veteran
9. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
   
   (Open Ended Question)
   
   
10. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested

Applicant Documents
Required Documents

1. Resume/Vitae
2. Cover Letter
3. Letter of Recommendation 1
4. Letter of Recommendation 2
5. College Transcript 1 (unofficial)

Optional Documents

1. Letter of Recommendation 3
2. US Military DD 214
3. Other Document 1