Fleet Manager

Responsibilities/Duties

Essential Functions:

• Provide transportation for the president to various meetings, conferences, etc., to and from the airport or train station and other transportation needs as requested.
• Deliver board meeting materials to members of the board of trustees.
• Deliver and or pick-up payroll materials to or from Annapolis as needed.
• Coordinate shuttle/transportation services.
• Ensure that college vehicles are clean and maintained in safe operational condition.
• Transport college vehicles to repair facilities for routine maintenance and repair, in accordance to manufacture’s specifications.
• Prepare monthly mileage report for college vehicles via WebFleetmaster software as required by State Fleet Management.
• Report all vehicle accidents to the State’s Maintenance and Repair contractor and coordinate repairs.
• Facilitate “driver improvement program” for college employees to become authorized drivers of college vehicles.
• Maintain list of authorized drivers and their driving records through the MVA “driving record flagging system”.
• Maintain vehicle mileage, fuel and maintenance records.
• Prepare requisitions for new or replacement vehicle acquisitions, fuel and maintenance.
• Issue vehicle and driver fuel cards.
• Provide budget estimates for vehicle maintenance and fuel.
• Attend meetings/workshops as scheduled with the Department of Budget & Management and the Department of General Services related to fleet management.
• Keep track of all maintenance on college’s vehicles.
• Keep record of vehicle registration card and insurance certificate.
• Provide preventive maintenance on all vehicles.
• Complete and submit all fleet reporting requirements.
• Keep track of gasoline purchases by vehicle and staff.
• Keep track of vehicle usage by staff.
• Perform related duties as required.

Required Skills

Required Knowledge, Skills and Abilities:

• Able to exercise judgment and operate under time pressure.
• Must be in physical condition to sit for extended periods, bend, reach, climb stairs, and grasp.
• Able to speak and read English to converse with residents and staff.
• Able to follow traffic regulations.

Work Environment:

This position typically works outdoors in a variety of weather conditions. Work involves minimal risk and observance of safety precautions typical of operating a motor vehicle.

Physical Demands:

The work entails sitting for extended periods and frequently standing, walking, bending, stooping and reaching. Work requires eye-hand coordination, manual dexterity, near vision acuity, and the ability to see and read printed material and operate a motor vehicle.

Required Qualifications

Minimum Education and Training Requirements:

• High School diploma
• Possession of a Valid Commercial Driver’s License
• A clean driving record and ability to meet federal and state driving standards (including regular federally required drug testing).