Administrative Assistant II
Program Assistant - Nursing Undergraduate
$18.04 - $21.68
Terms of Employment:
This position reports to the CON Pre-Licensure Program Director and
works closely with the Program Director, Assistant Director(s),
Advisor(s), Clinical Placement Coordinator(s), and Level
Facilitators in the Pre-Licensure Program. In addition, has daily
contact with prospective and current students, university services
staff, faculty, academic staff, and administrators. An individual
in this role must be self-motivated, have working knowledge of
college and university policies and procedures, display
professional communication skills, and function independently with
little or no supervision. An ideal candidate will also maximize the
use of computer technologies while performing tasks. The individual
in this position must be able to provide exceptional customer
service, balance multiple projects and deadlines in a fast-paced,
high-traffic environment, and be prepared to assist faculty, staff,
or stakeholders in times of immediate need. This position functions
with a high level of confidentiality.
UW Oshkosh provides a competitive benefits package for all
benefit-eligible positions. Click
for more details.
- Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations
- Serves as a first point of contact for individuals and groups,
provides basic organizational information via phone, in person and
through other communication mediums, and routes more complex
inquiries to the appropriate entities
- Collects, analyzes, and prepares various communication
materials from established sources utilizing technology
- Sends, receives, copies, and distributes communications to the
appropriate entities according to established policies and
procedures under general supervision
- Maintains established methods and organizational systems
directed at the maintenance of electronic/physical records related
to work operations according to established policies and
- 2 years professional experience in an academic,
administrative/clerical office role
- Professional experience with Office 365 and Google
applications, including advanced functions.
- Proficient with Word and Excel.
- Ability to quickly learn new programs.
- Ability to manage multiple tasks and effectively organize work
to meet tight deadlines.
- Demonstrated commitment to diversity, equity, and
- Comprehensive understanding of the general policies and
resources of a public university and/or a College of Nursing
including knowledge of Family Educational Rights and Privacy Act
(FERPA) as it applies to students.
- Working knowledge of University and CON policies and
procedures, including expert Pre-Licensure Program knowledge of
pre-requisites, holistic admission process, and curricula.
- Knowledge of CON/clinical agency health requirements, medical
terminology, HIPAA, and OSHA.
- Intermediate to high-level proficiency with the University
Student Information System, especially the functions of campus
community, student enrollment, transcript request, application
maintenance, and class building.
- Advanced keyboarding skills
- Ability to write grammatically correct correspondence, speak
and convey thoughts clearly.
- Associate or Bachelor degree in related field
Applicants must submit the following documents using the online
Cover letter, resume, and contact information for three
For questions regarding your application and additional options to
apply, contact Human Resources at firstname.lastname@example.org
TO ENSURE CONSIDERATION: Applications received by Sunday,
November 28, 2021, are ensured full consideration.
received after that date may be given consideration at the
discretion of the search committee. Application materials will be
evaluated and the most qualified applicants will be invited to
participate in the next step of the selection process. Incomplete
and/or late application materials may not receive
If you have questions regarding this recruitment, or if you are not
able to complete the application online due to a disability or
system problem, please contact the Office of Human Resources.
The University of Wisconsin Oshkosh (UWO) is an equal opportunity
and affirmative action employer committed to assembling a diverse,
broadly trained faculty and staff. We strongly encourage women,
minorities, people with disabilities and veterans to apply. UWO, in
compliance with applicable laws and in furtherance of its
commitment to fostering an environment that welcomes and embraces
diversity, does not discriminate on the basis of race, color,
national origin, religion, sex, sexual orientation, gender
identity/expression, disability, or protected veteran status.
Diversity drives innovation, creativity, and progress. At the
University of Wisconsin Oshkosh, the culture, identities, life
experiences, unique abilities, and talents of every individual
contribute to the foundation of our success. Creating and
maintaining an inclusive and equitable environment is of paramount
importance to us. This pursuit prepares all of us to be global
citizens who will contribute to the betterment of the world. We are
committed to a university culture that provides everyone with the
opportunity to thrive.
UWO provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
Employment opportunities will not be denied because of the need to
make reasonable accommodations for a qualified individual with a
disability. If you need assistance or accommodation in applying
because of a disability, please contact email@example.com
This job announcement and other material on this site will be made
available in alternate formats upon request to an individual with a
Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law.
UWO will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin's Open Records law. In certain circumstances, the
identities of "final candidates" and/or the identity of the
appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment
screening which includes a criminal background check, work
authorization, and verification of education. It will also require
you and your references to answer questions regarding sexual
violence and sexual harassment.
The University of Wisconsin Oshkosh does not offer H-1B or other
work authorization visa sponsorship for this position. Candidates
must be legally authorized to work in the United States at the time
of hire and maintain work authorization throughout the employment
Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see https://uwosh.edu/police/
, or call
UWO Police Department, at (920) 424-1212 for a paper copy.