Assistant to the Vice President & Administrative Associate

University of Dayton
Ohio, United States
Salary Not Specified
Posted date
Nov 5, 2021

View more

Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Human Resources Administration, Chief Business Officers & Vice Presidents, Affirmative Action & Equal Opportunity, Executive, Other Executive
Employment Level
Employment Type
Full Time

Position Summary:

The Office of Human Resources is committed to being a customer-oriented, human resources partner implementing best practices, policies, and programs that contribute to the University's mission. We offer expertise through our work in the functional areas of human resources including employment services and risk, benefits and compensation, employee relations, human resources operations, human resources information systems, and more. We contribute to the goal of being a Catholic leader in higher education through these efforts, and by helping to balance the needs of our individual community members and those of the institution as a whole.

Reporting to the Vice President for Human Resources and operating with a high level of confidentiality, independent judgement, and collaboration, the Assistant to the Vice President and Administrative Associate is primarily responsible for providing a wide range of executive support to the Vice President including but not limited to; scheduling, coordinating HR announcements, taking minutes, providing oversight of the HR operational budget, and serving as the primary point of contact between the Vice President and the campus community. The Assistant to the Vice President and Administrative Associate is also chiefly responsible for the planning and coordination of a wide range of campus-wide recognition activities and events sponsored by the Office of Human Resources and the Office of the President.

Minimum Qualifications:

Five years of executive administrative support experience
Three years of event planning/execution experience; and budget preparation and monitoring
Demonstrated ability to maintain confidential information
Demonstrated ability to prioritize and manage multi projects simultaneously
Proficiency in using Microsoft office software, google suite and other electronic tools including email internet searches, and Zoom
Exceptional interpersonal, verbal, and written communication skills to effectively communicate with all levels of the organization
Demonstrated ability to work independently.

Preferred Qualifications:

Bachelor's degree preferred
Proficiency in using COGNOS and Banner
Experience supervising student employees

Special Instructions to Applicants:

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, females, protected veterans, individuals with disabilities, or on the basis of sexual orientation or gender identity.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert