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CCG Administrative Assistant

Employer
Columbia College (MO)
Location
Missouri, United States
Salary
Salary Not Specified
Posted date
Nov 8, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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CCG Administrative Assistant
Department: CCG, Location Operations
Location: Columbia, MO
Type: Staff, Full-time
Salary range starts at: $13.50 per hour

Diversity Statement:
Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.

Job Summary:
The Administrative Assistant will serve as a liaison with nationwide location personnel and students. As Administrative Assistant, this individual will provide support for the Associate Vice Presidents of CCG. The employee will work independently and with a team to manage and assist with Location Operation processes and communications. This position will initiate the weekly tasks within the Annual Tasks and Operations Management (ATOM) for CCG, process course section changes, and track deadlines in regards to the memo grid, they are also responsible for main office coverage to include answering the main line and monitoring inboxes and general administrative duties. This position will be heavily focused on data entry related to faculty and staff payroll, new hire process, and tracking data as needed. This individual will work in coordination with other staff on various projects to ensure deadlines are met for the department. The Administrative Assistant will assist the Location Operations team to ensure quality customer service to all CCG location staff, faculty, and students.
  • Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the CCG Department.
  • Support Associate Vice Presidents with calendar maintenance, travel arrangements, and report processing.
  • Facilitate and maintain CCG Memo grid and tracking location responses for deadline management, including sending notifications through SharePoint and email.
  • Prepare class average report each session as scheduled through Location Operations.
  • Process section amendment changes, as needed, and maintain section amendment inbox.
  • Initiate the CCG Annual Tasks and Operations Management (ATOM) Plan and necessary communication to CCG Location Directors.
  • Facilitate digital newsletter processing as needed by Strategic Communication Specialist for Advancement.
  • Process and monitor new hire system access requests for all incoming staff for CCG nationwide locations.
  • Maintain CCG Employee listings and organizational charts for CCG.
  • Initiate CCG nationwide anniversary processes, related to locations and CCG staff members.
  • Process adjunct faculty contracts via mail merge and sending email correspondence during the payroll process and special training payments. This includes managing all related adjunct faculty payroll process items: email inbox, faculty contacts, and appropriate data entry.
  • Maintain Standard Operating Procedure documentation for all position related tasks.
  • Fulfill additional responsibilities as assigned.
Minimum Qualifications:
  • High School Diploma

Preferred Qualifications:
  • At least one year of college or professional experience preferred.
  • Experience in a higher education environment.
  • Educational background in business or related field.

This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.

Benefits Summary

Columbia College values its employees and is committed to offering benefits designed to help enhance their health and well-being. Columbia College views the benefits offered to its workforce as an important component of the overall compensation package made available by the College. We strive to offer our employees comprehensive and affordable benefits that make Columbia College an even more attractive place to work.

The College offers generous benefits to eligible employees that include:
  • Health, Dental, and Vision insurance
  • Basic life insurance and AD&D insurance
  • A 403(b) Retirement Savings Plan, to which the College will match up to 8% of an employee’s annual compensation that vests at 20% a year after the employee satisfies a one year waiting period, is at least 21 years of age, has worked at least 1,000 hours in a Plan year
  • Paid vacation leave
  • Paid sick leave
  • An Employee Educational Grant program that allows eligible individuals to take undergraduate in-seat classes at Columbia College tuition free, and online undergraduate courses at a 75% tuition reduction
  • A Graduate Educational Grant program that allows eligible individuals to take graduate classes in-seat or online at Columbia College, at a 75% tuition reduction
  • Participation in Tuition Exchange programs that allows full time employees to send their non-emancipated children to other member institutions with no or significantly reduced tuition charges
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.

Review of applications will begin immediately and continue until the position is filled.

Columbia College is an equal opportunity employer.

In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Disclosure of Campus Security Policy and Campus crime Statistics Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.

Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.

https://www.ccis.edu/campus-safety/crime-reporting/reports-stats

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