Office Specialist 2
Campus Planning & Facilities
Office Specialist 2
Appointment Type and Duration:
$14.75 - $21.40 per hour
Review of Applications Begins
Position closes January 3, 2022
Special Instructions to Applicants
To be considered for this position, applicants must submit a
complete application including an online application, a cover
letter, resume and answers to the following supplemental
1. Describe your experience providing accounting support, including
monitoring expenditures, reconciling accounts, and processing
invoices and other accounting documents.
2. This position requires effective collaboration with a wide range
of work contacts, including faculty, students, staff, consultants,
and vendors. Describe your experience that demonstrates your
ability to collaborate and communicate effectively with a diverse
group of individuals.
Campus Planning and Facilities Management (CPFM) is a vibrant
department, which comprises five units, and approximately 270
employees: Facilities Services, Utilities & Energy, Campus
Planning, Office of Sustainability, and Design & Construction.
The units of CPFM strive to provide excellent customer service to
the University of Oregon campus and operate with the highest
professional standards, communicating and collaborating with
customers to support the stewardship of the campus.
The Office of Design and Construction (D&C) works closely with
Facilities personnel, faculty, and staff across campus to deliver
successful, budget-conscious projects. Project sizes range from
under $50,000 to over $100M. Project types include small
departmental moves, interior renovations, new building
construction, and many different types in between.
VPFA Employee Spotlight: https://vpfa.uoregon.edu/vpfa-employee-spotlight
The Office Specialist 2 will provide general administrative and
technical support, focusing on accounting functions related to
invoice processing, for Design and Construction. The incumbent will
process, code, and manage the filing system for accounts payable
documentation in support of the office. This position effectively
collaborates and communicates with consultants, contractors, campus
users, and departmental personnel. The position requires the
ability to research, interpret and communicate technical and
contractual requirements associated with capital project invoicing.
The duties will require research and problem solving with an acute
eye for detail. The position may also be responsible for authoring
documents related to processes, as well as corresponding with
Employees in this position have regular contact in person, by
telephone and in writing with institution faculty, staff, students,
outside agencies and/or the general public explaining criteria used
as the basis for decisions made; collecting needed information to
compile regular and special reports or complete technical records
processing activities; providing requested information of a
specific nature when responding to inquiries and complaints.
The position works as a member of a team while frequently
performing tasks independently. Decisions may be made about the
best method and materials necessary to perform a particular task.
They may also include setting priorities, assessing customer needs
and responding to those needs.
Work is reviewed regularly by Design and Construction's Assistant
Director of Business Operations to ensure it is performed
efficiently, safely, and meets both expectations and applicable
requirements. A performance appraisal is conducted annually.
- Two years of general clerical experience. One year of which
included typing, word processing, or other experience generating
- An Associate's degree in Office Occupations or Office
- Graduation from a private school of business with a Certificate
in Office Occupations or Office Technology and one year of general
College courses in Office Occupations or Office Technology will
substitute for the required experience on a year-for-year
- Perform duties in a way that advances and supports the mission
of the department and university.
- Work effectively in a diverse team environment and create
effective relationships for problem solving and positive
- Take initiative, looking for what needs to be done and doing
- Pay close attention to detail.
- Maintain a safe and safety-conscious workplace.
- Maintain a respectful workplace and model a positive and
- Model the highest ethical standards.
- Provide superior customer service.
- Experience processing invoices.
- Experience working with construction administration
- Experience with business accounting and auditing.
- Experience using Banner or a similar financial software.
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/528495/office-specialist-2