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Assistant Director, Gift Operations

University of Idaho
Idaho, United States
Salary Not specified
Posted date
Nov 5, 2021

View more

Position Type
Faculty Positions, Business & Management, Management
Employment Level
Employment Type
Full Time
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University of Idaho

Assistant Director, Gift Operations

Location: Moscow

Division/College: University Foundation

Employee Category: Classified

Pay Range: $30.97 per hour or higher commensurate with experience

Full/Part Time: Full Time

Position Summary:
The Assistant Director for Gift Operations is responsible for planning, organizing, and managing the day to day gift operations of the University of Idaho Foundation. Under the general guidance of the Director of Endowments and Gift Administration, the Assistant Director supervises office operations, defines scope of work, outlines utilization of resources, and oversees gift records processing. Ensures accuracy and integrity of gift and donor records; collaborates with Foundation and Advancement technical support to streamline processes and develop reports used in daily activities, interprets and explains federal and university gift regulations and policies; uses independent judgment to make decisions; coordinates and administers training for campus-wide positions that work with gifts-related information; participates in planning and management meetings with University of Idaho Foundation staff as well as other University units (Advancement Services, Athletics, Human Resources).

Minimum Qualifications:
  • Bachelor’s degree with a preference to business, administration, finance, communications, or related areas; an additional four years of business administration experience may substitute for a bachelor’s degree (seven years total experience)
  • Three years of related work experience
  • Analyzing information from a variety of sources, identifying problems, defining alternatives, and developing recommendations
  • Working within a relational database, entering, analyzing, and validating data to maintain the integrity of records
  • Researching and compiling information and preparing summaries and reports in a spreadsheet application
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Working in a regulated environment dependent upon strict compliance with contract terms, policies, regulations and/or laws
  • Interpreting and evaluating policy and procedural requirements
  • Serving as a liaison between internal and external entities and individuals in the coordination of activities and resolution of issues

Preferred Qualifications:
  • Advanced Degree

  • More than five years of related work experience
  • Reviewing and navigating adjustments to contractual documents to align with an organization’s practices and applicable regulations
  • Working at a university or foundation
  • Operating within a Constituent Relations Management (CRM) relational database or other integrated computer systems.
  • Supervising the work of others
  • Assisting internal customers with the translation of complicated policies, procedures, regulations and/or terms and conditions
  • Making sound decisions by applying policies and procedures and using available resources
  • Managing multiple projects under tight deadlines and completing tasks with multiple interruptions and distractions
  • Establishing and maintaining effective working relationships with supervisors, co-workers and the public

Knowledge of:
  • Ethics and confidentiality principles and practices
  • CASE reporting standards and management guidelines

Ability to:
  • Extrapolate and use a previous related solution to resolve a separate unique problem
  • Communicating effectively both orally and in writing with a variety of constituents

Physical Requirements & Working Conditions:

Posting Number: SP002986P

Posting Date: 08/26/2021

Closing Date:

Open Until Filled: Yes

Special Instructions:
This position is open until filled, however, applications received on or before September 12, 2021 will receive first consideration.

Posting will remain open until a suitable pool of candidates is identified.

Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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