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Senior Advisor, JH Facilities & Real Estate

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Nov 4, 2021

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Chief Business Officers & Vice Presidents, Executive, Other Executive
Employment Type
Full Time
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Johns Hopkins Facilities and Real Estate (JHFRE) is seeking aSenior Advisor of JHFRE who reports to the Vice President for JHFRE and is a key member of the leadership team responsible for providing comprehensive, strategic support for the various projects and operations of the function.

JHFRE works collaboratively across the University to support high-level strategic master planning, capital investments, and other initiatives or, special projects of interest to senior University leadership, as well as the execution of operations in real estate, design/construction, planning and architecture, energy, facilities and grounds, maintenance, custodial services, sustainability, and transportation —all of which must further the university mission or education, research and clinical care.

The role supports the Vice President Johns Hopkins Facilities & Real Estate (JHFRE) in leading the operations and working in close consultation and collaboration with University Administration, Divisional leadership, Directors and a variety of offices across the university. They act as a key adviser to the Vice President.

The position incumbent(s) will manage a portfolio of strategic initiative projects and work with other members of the JHFRE leadership to integrate these initiatives into efforts for the entire University. They will work seamlessly with other members of the JHFRE and other university leaders and stakeholders.

Specific Duties & Responsibilities:

Facilities & Real Estate Operations

  • Identify and brief Vice President on key issues requiring special knowledge and understanding of programs, initiatives, goals and objectives beyond day-to-day operational knowledge.
  • Oversee Capital Planning team in the development of five-year capital plans, project briefs for senior university leadership, the Capital Subcommittee, and various other formal and informal trustee engagements. Coordinate extensively with the Board of Trustee office, University Budget Office, and divisional business offices for capital project planning, presentations, and updates.
  • Ensures matters requiring the VPJHFRE’s attention are developed, researched and evaluated thoroughly before presentation.
  • Serve as the information conduit to the VPJHFRE, providing critical information and updates on matters of significance in a timely and expeditious manner. Reviews and/or develops correspondence, communications, reports and presentations submitted to or presented by the VPJHFRE; obtains additional information and/or recommends appropriate changes to facilitate future discussions.
  • Conduct and/or research activities in support of planning and decision making such as benchmarking initiatives with peer institutions, including research of best practices.
  • Exercise independent discretion and judgment and assume full responsibilities for resolving issues and problems of material importance.
  • Manage operations of the VPJHFRE office and supervise the Senior Administrative Coordinator, Communications Specialist, and up to two Capital planning staff.
  • Under the VPJHFRE’s direction, develop and support a culture of continuous quality-improvement, shared efficiencies and professionalism within Facilities & Real Estate.

Project Management

  • Independently manage critical, timely and important short-term and long-term special projects on behalf of the Vice President of Johns Hopkins Facilities & Real Estate. Collaborates as required with other team members, including writing reports, developing plans, defining and communicating alternatives and making recommendations regarding appropriate courses of action based on thorough understanding of desired outcomes, expectations and timelines.
  • Assume responsibility for keeping broad Facilities & Real Estate initiatives on-track and completed on a timely basis. This includes working directly with university administration as well as Schools and Directors to obtain and track pertinent and oftentimes confidential information.
  • Tracks and assesses progress toward goals/priorities and takes appropriate action to influence outcomes.

Represent Johns Hopkins Facilities & Real Estate

  • Builds and stays in close working relationship and coordination with a wide range of offices and staff, internal or external to the University.
  • Independently represent the Vice President and the needs of Facilities & Real Estate at internal and external meetings
  • Interact with members of the university administration and leadership of the JHU Schools on matters of importance to the Vice President on his/her behalf or in his/her absence
  • Attend meetings, gather information, represent the Vice President, and make decisions as appropriate.

Communications

  • Provides leadership and guidance to a communications specialist that develops strategic communication plans and material for a variety of internal and external stories, capital program updates, media releases, social media and in-person engagements.
  • Advise the VPJHFRE on invitations, speaking engagements and professional commitments.
  • Coordinate all media requests or inquiries (internal and external) within Facilities & Real Estate in collaboration with JHFRE and university communications resources.
  • Work with autonomy and respect the importance of collaboration to build agreement with Facilities & Real Estate and university-wide leaders
  • Leverage outstanding writing skills to draft reports, presentations, and other written materials
  • Maintain the highest levels of confidentiality
  • Flexible, highly skilled and independent position able to handle other appropriate matters as assigned by the Vice President

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree preferably in Business, Finance or a related field required.
  • Significant related facilities and/or real estate experience may be considered in lieu of required education.
  • Minimum of 7 years successful experience in management, analysis and/or planning operations in a large complex organization.
  • Advanced degree may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

  • Master’s Degree preferred.
  • Experience in facilities in real estate field as well as higher education is highly preferred.

Special Knowledge, Skills & Abilities:

  • The successful candidate will be a thoughtful listener, a strategic thinker, respect and understand mission-driven organizations and be a strong communicator, collaborator and negotiator with unquestionable integrity.
  • They will have broad knowledge of business operations, superb analytic, project management, and presentation skills, as well as demonstrated knowledge of and experience managing complex departmental and cross-functional projects.
  • Must have strong organizational skills, a flexible work style and be able to manage multiple challenging projects simultaneously in a fast-paced work environment.
  • Have the demonstrated ability to interpret and synthesize complex information, to work effectively in an environment requiring the use of influence and persuasion rather than authority, and to lead strategically with vision in a culture of ambiguity.
  • Will have proven success with gaining trusted advisor status with executives and peers and developing effective communication processes and building relationships at all levels of an organization.

Physical Requirements:

  • General office setting, with occasional need to visit construction sites.
  • In addition, this role has the ability to occasionally telework.

Supervisory Responsibility:

  • Supervise one administrative staff, one communications staff, and up to two capital planning staff.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Sr. Advisor
Working Title: Senior Advisor, JH Facilities & Real Estate
Role/Level/Range: ATP/04/PG
Starting Salary Range: $110-150k annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 7.5
Exempt Status: Exempt
Location: JH at Keswick
Department name: ​​​​​​​JHFRE Administration
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

JH at Keswick


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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