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Executive Assistant - Office of the Campus CEO

Employer
Connecticut State Colleges and Universities
Location
Connecticut, United States
Salary
Salary Not Specified
Posted date
Nov 5, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
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Details:

Posted: November 3, 2021
Level: Management / Confidential (Professional 3), 12 month
Hours: Full-time, 40 hours per week
Job Posting #: TXCC 21-09
PC# TBD
Closing Date: Applications must be submitted by 5:00 pm (EST) on Friday, December 3, 2021

Location:

Tunxis Community College
271 Scott Swamp Rd. Farmington, CT 06032

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

Anticipated Start Date:

Spring 2022

Position Summary:

The Executive Assistant to the CEO provides to him/her managerial, administrative, professional, and confidential assistance as required to ensure the successful operation of the office and the college. The position is required to have extensive cooperative and collaborative relationships with staff, professionals, administrators, and the public and with professionals in peer organizations and professional associations.

The incumbent is expected to collaborate with all departments and users of the services of the CEO’s office and to represent the Community College System in a positive manner. Incumbents must possess a proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams, etc.).

Minimum Qualifications:

Associate degree or an equivalent combination of education and experience in administrative or executive secretarial fields.

Successful Candidate must have or must possess:
  • Ability in the operation of personal computers using standard word processing and related office software.
  • Proven history of strict confidentiality.
  • Experience in principles of secretarial practice with an emphasis on quality production of correspondence and reports.
  • Knowledge of methods and techniques of operating an office environment requiring organizational dignity.
Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:
  • Bachelor’s Degree in Business Administration or related field.
  • Three (3) or more years’ experience serving as an administrative assistant or higher.
  • Professional work experience in higher education.
  • Experience working with confidential and complex matters for budgeting and personnel.
  • Ability to coordinate and undertake multiple tasks and meetings while managing an office.
  • Advanced experience with office software for scheduling, presenting, reporting, tracking, and communicating.
  • Experience taking minutes in an appropriate format for record of meetings.
  • Has reported to a director, supervisor, or manager in the pas
Example of Job Duties:

Under the direction of the Campus CEO, the Executive Assistant is the College and Intra-College Liaison and is accountable for personnel functions, budget preparation, report preparation, office management and organization, coordination of schedules, meetings, conferences, special assignments, or projects.

This posting includes qualifications, experience, and skills but is not limited to the full specifications stated in the job description.

Starting Salary:

$62,003 to $93,005 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits.

Application Instructions:

Submit a cover letter, resume, and a copy of the Official College Transcripts.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check, and, when appropriate, a financial (credit) report or driving history check.

Prior to extending an offer of employment, the finalists for state employees must prove that they (1 )are fully vaccinated against COVID-19; (2) have received the first dose and has either received a second dose or have an appointment for the second dose in a two-dose series vaccination, such as Pfizer or Moderna vaccines, or has received a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or (3) have applied for an exemption from this requirement because a physician, physician’s assistant, or advanced practice registered nurse has determined that the administration of COVID-19 vaccine is likely to be detrimental to their health, or the finalist objects to vaccination on the basis of a sincerely held religious or spiritual belief. Each application for an exemption will be considered on an individualized, case-by-case basis, and any applicant for an exemption must provide appropriate supporting documentation if requested. Executive Order

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Manager of Affirmative Action, Diversity, and Inclusion Ndagostino@commnet.edu

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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