Administrative Coordinator

About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

Reporting to the Associate Vice President and Dean of Student Life, the Administrative Coordinator for Student Life is responsible for oversight of the Dean of Students Office/Student Life suite and administrative areas. The Administrative Coordinator will be a key contributor to the overall operations of Student Life, exhibiting flexibility and a willingness to cover and assist with general administrative duties as needed. This position performs advanced administrative support including meeting preparation, event planning, budget tracking, and report coordination. Through this role, the Administrative Coordinator will also support the daily management and operations of the Student Life suite. The Administrative Coordinator will have a strong commitment to customer service and demonstrated written and verbal communication skills.

Essential Functions

• Provide direct support to the Associate Vice President and Dean of Student Life.
• Maintain consistent supervision of the AVP/DOS calendar and schedule by identifying and reserving locations, inviting and tracking attendees and maintaining detailed notes to verify and confirm all calendar entries.
• Serve as primary front-facing staff person in the Student Life/Dean of Students suite and manage communications to key stakeholders for the AVP/DOS.
• Oversee day-to-day office operations including desk coverage work study student supervision, as well as ensure efficient and effective operation and maintenance of physical aspects of the office suite including conference room scheduling and maintenance (supplies, equipment, and filing, keeping copier room clean and clutter-free).
• Assist AVPs with reporting requirements, tracking deadlines, and initiating appropriate follow up.
• Serve as lead administrator for Procurement Card processes and timeline for Student Life in coordination with the Executive Director of Finance and Administration. This will include reconciliation responsibilities for the AVP pcard.
• Coordinate travel arrangements including hotel, flight/train and other transportation needs and complete travel expense statements.
• Responsible for compiling quarterly grade reports for RA staff and FSL community members.
• Provide administrative support for Spiritual and Religious University Chaplains team, including meeting scheduling, agenda preparation, and follow up communications; serve as the liaison to the Provost's Office with regard to the Holiday Calendar and communication to students regarding SRL accommodations.
• Provide logistical and day-of support for special interest events hosted by Student Life.

Required Qualifications

• HS Diploma or GED
• Minimum of 3 years of experience

Location

University City – Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will continue until a suitable candidate pool is identified.

Advertised:Nov 4 2021 Eastern Daylight Time
Applications close:Dec 4 2021 Eastern Standard Time