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Administrative Coordinator

Employer
Drexel University
Location
Pennsylvania, United States
Salary
Salary Not Specified
Posted date
Nov 4, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach
Employment Level
Administrative
Employment Type
Full Time
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About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The Department(s) of Biology/Biodiversity Earth & Environmental Science in the College of Arts and Sciences at Drexel University are seeking an individual with strong administrative and personnel skills to assist in the administrative management of our academic Departments. The Administrative Coordinator reports directly to the Departmental Administrators of Biology & BEES. We seek an experienced and professional individual who is highly organized, can work independently, is an excellent problem solver, and has strong verbal and written communication skills to handle office duties and optimize office operations.

Essential Functions
  • As the first point of contract for departmental guests, greet and direct visitors with a pleasant and collegial attitude; Refer students and visitors to the appropriate office. Answer and direct telephone calls.
  • Support the management of physical and digital files. Maintain compliance with university record retention policies.
  • Provide logistical support for departmental events in coordination with other departmental staff
  • Organize travel arrangements for faculty and departmental guests
  • Perform general administrative, clerical, and executive support tasks as well as
  • Provide support to departmental faculty and committees, staff, students, and guests
  • Provide logistical support for departmental events in coordination with other departmental staff
  • Independently manage the physical office space and daily physical operations of the Department(s) including but not limited to: mail sorting and distribution; managing offices keys and/or space access; greeting and directing visitors; processing work orders; managing telecommunications needs; ordering supplies; resolving issues with office equipment; ensuring space is cleaned and trash is picked up regularly; acting as a liaison with Facilities and EHS
  • Manage and coordinate the departmental calendar and oversee any departmental schedules such as faculty office hours, student help sessions, and departmental meetings and events
Required Qualifications
  • HS Diploma or GED
  • 3-5 years of related experience or an equivalent combination of education and experience
  • Strong interpersonal, verbal, and written communications skills
  • Excellent customer service skills and/or related experience
  • Proficient with MS Office including Word, Excel, and Outlook
  • Ability to learn University-specific systems
  • This position requires the ability to switch gears depending on processing and/or project deadlines and remains flexible in order to adapt to changing priorities
  • Must have the ability to work independently as well as collaboratively
Preferred Qualifications
  • Associate's degree
  • Familiarity with higher education/medical education, academic medicine, or related field
  • Experience with Hyperion and Banner
Physical Demands
  • Typically sitting at a desk/table
  • Typically standing, walking
Location

University City, Philadelphia, PA

Additional Information

This position is classified as Non-Exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Dec 15 2021 Eastern Standard Time
Applications close:Jan 15 2022 Eastern Standard Time

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