Administrative Assistant II, President's Office

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Advance Equity
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance .

Campus Marketing Statement

Lone Star College-Montgomery

Lone Star College offers high-quality, affordable academic transfer and career training education to 99,000 students each semester. LSC is training tomorrow’s workforce today and redefining the community college experience to support student success. Stephen C. Head, Ph.D., serves as chancellor of LSC, the largest institution of higher education in the Houston area with an annual economic impact of nearly $3 billion.

LSC, which consists of seven colleges, ten centers, two university centers, Lone Star Corporate College and LSC-Online, is continuously named Great Colleges to Work For by the Chronicle of Higher Education. To learn more, visit LoneStar.edu.

Lone Star College–Montgomery, the premiere student-centered educational institution in Montgomery County, serves The Woodlands and Conroe communities. LSC–Montgomery provides a relaxing and conducive learning atmosphere while offering leisure learning opportunities, individual classes, and unique programs such as radiologic technology, physical therapy, and biotechnology.

Campus address is 3200 College Park Drive, Conroe, TX 77384.

Job Description



PURPOSE AND SCOPE:

Provides a broad range of advanced administrative duties for the assigned executive . Ensures that assigned area operates effectively, efficiently and professionally. Responsible for schedule management, office management, meetings and special event preparations, communication liaison, information preparation, correspondence, budget and expenses, and other various s upport activities to assist in the day-to-day operations and projects.

ESSENTIAL JOB FUNCTIONS:

1. Coordinates and maintains executive daily appointment calendar ; Handles and safeguards highly sensitive and/ or confidential matters/records ; Coordinates and schedules cos t-effective travel arrangements

2. Reconciles credit card receipts against approved purchases and billing statements (American Express, Travel and Expense, a nd Procurement card statements); Prepares an d submits expense reports ; Performs EZ Tag program maintenance activities including generating and sending monthly statements to tag holders, processing payments, maintaining dat abase and processing violations

3. Assists in all aspects of meetings which may include Board and Committee Meetings; S chedules conference rooms, creates agenda, takes and distributes minutes, arranges for audio/visual, assists with preparation presentations, reports, WebEx, etc.

4. Composes various co rrespondence and spreadsheets; C ollects and prepares information for executive review for documents, discussions, and meetings with executive staff members and outside individuals and groups

5. Manages a variety of spec ial projects and events and serve on multiple system and ca mpus committees and task forces

6. Serves as liaison between the President | Vice Chancellor, sister campuses, and others; C ommunicates via email and telephone, screens phone calls and greets visitors, ensuring all requests are addressed and handled in a timely mann er

7. Provides highest level of customer service and response to internal and external customers

8. Reviews, revises and updates office procedures as necessary to e nsure efficient office workflow

9. May have responsibility for budget monitoring and budget reconciliations ; May assist with planning and developing the departme nt annual budget, supply management including toner cartridge supplies, printer paper inventory, various miscellaneous office supply orders, office equipment, badges and business cards

10. May handle vendor relationships and coordinate contract submissions to the Office of General Counsel for review and approval

11. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work with minimal supervision and ma intain confidential information
• Ability to communicate effectively both verbally and in writing
• Ability to deal effectively and tactfully with administrators, facul ty, and external constituencies
• Excellent organizational skills and the ability to handle multi-acti vities, projects and priorities
• Strong attention to accuracy and detail
• Strong knowledge of general o ffice and software applications
• A bility to be flexible
• Excellent customer service skills

PHYSICAL ABILITIES :

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Associates degree or para-professional/technical certification and at least 5 years of related work experience or an equivalent combination of education and experience

Salary

Hiring salary range is $46,300 to $53,245 annually.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.