The Finance Coordinator is directly responsible for the daily
operational and fiscal management of the SOE operating, Noodle and
IRC budgets. This position tracks budget allocations to actual
expenditures and all other financial transactions associated with
the daily operational budget. The incumbent will r espond to
general inquiries about university budget policy and procedures;
forecast quarterly budget results; p articipate in the budget
preparation cycle to include budget planning; and track spending as
it relates to the internal strategic SOE goals. The Coordinator
provides high level budget administrative support to the Director
of Finance & Administration with ongoing projects such as
financial aid distribution, partnership tuition rate assessments,
enrollment trend analysis and monthly budget reports.
- Budget Coordination: Under the supervision of the
Director, this position is directly responsible for the
implementation and ongoing review of the various SOE base, noodle
and IRC program budgets. This includes, but is not limited to:
identifying the appropriate general ledger account in which to
charge the expenses, reconciliation of program revenues, creating
requisitions, following up on purchase orders, requesting blanket
orders, executing JE transfers, processing and tracking wire
transfers, paying invoices, submitting reimbursements (via petty
cash, reimbursement, and disbursement requests), processing SOE
credit card charges, monitoring and reconciling SOE PCards,
designing and running financial reports, and analyzing monthly
“people sheets.” This position reviews financial transactions to
ensure compliance with SOE and University policies and procedures
and to ensure that the transactions are completed successfully and
accurately bringing any potential issues to the Director’s
attention. In addition, this position assists in the processing of
SOE Professional Service Agreements (PSAs), Memoranda of Agreements
(MOAs), and other contracts ensuring that they are consistent with
- Budget Operational and Fiscal Management: Respond to
general inquiries about university budget policy and procedures.
Develop financial reports, track and monitor the operating budget
expenditures to include personnel and non-personnel services
including but not limited to supplies, materials, equipment and
travel expenditures. Create reports in Excel; summarizing data
monthly, quarterly and annually. Provide forecasted quarterly
budget expenditures and identify available unspent funds.
Participate in the biennial budget formulation budget cycle to
include resource allocation recommendations as well as maintain
- Other Duties as Assigned: The position assists the
Director of Finance, Personnel & Administration on special
projects as assigned.
- This position is responsible for the daily oversight and
maintenance of records for the SOE operating, noodle and IRC
- This position liaises with personnel from Procurement, Accounts
Payable and the Office of Budget.
- This position receives minimal supervision in carrying out
responsibilities after initial training.
Position Type/Expected Hours of Work
- This position reports directly to the Director, Finance
Personnel & Administration.
Required Education and Experience
- Full Time
- Coordinator/Analyst B
Preferred Education and Experience
- Bachelor’s degree with at least three years’ experience in
budgetary / forecasting, financial management, and
- Advanced computer skills to include Microsoft Excel and Word
required. Excellent attention to detail and accuracy.
- Excellent written and oral communication skills including
interpersonal and collaborative skills.
- Ability to handle multiple priorities in a diverse customer
service environment. Project management experience with solid
organization and planning skills.
- Ability to see tasks through to complete resolution.
- Knowledge of Colleague’s financial management system and/or a
related financial management system.
- Basic statistical analysis skills required.
Additional Eligibility Qualifications
- Experience in a multi-cultural environment preferred.
- Hiring offers for this position are contingent on successful
completion of a background check.
- To ensure the health and safety of our community AU requires
COVID-19 vaccinations for faculty and staff. Click here to learn
more about our health and safety directive.
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