Part-Time Project Coordinator in the Arts for CAS
- Employer
- Fairfield University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Posted Date
- Nov 5, 2021
View more
- Position Type
- Administrative, Academic Affairs, Arts Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Student Activities & Services
- Employment Type
- Part Time
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Fairfield University is a co-educational, comprehensive Jesuit
university with a 200-acre campus located along the scenic
shoreline community of Fairfield, CT. The University is comprised
of approximately 3,500 undergraduate and 1,200 graduate students
pursuing degrees within 5 schools: The College of Arts and
Sciences, The Charles F. Dolan School of Business, The School of
Engineering, The Marion Peckham Egan School of Nursing and Health
Studies, and School of Education and Human Development. As an
expression of our Jesuit, Catholic mission and identity, Fairfield
embraces a liberal humanistic approach to education, encouraging
critical thinking, cultivating free and open inquiry, and fostering
ethical and religious values.
Job Description:
BASIC FUNCTION: Coordinates projects related to programming needs in the College of Arts and Sciences; with specific attention to VPA, FUAM, The Quick Center and related arts programs or events. Duties to include personnel scheduling, master calendar management for events; facilitates the rental process for arts programming venues; coordinates hospitality, set-up, and logistics for events; and assists in the coordination of special University events as required.
UNUSUAL WORK CONDITIONS: Coordinating, attending events during week day, evening, and weekend hours.
KNOWLEDGE AND SKILL NEEDED:
EDUCATION: Bachelor’s Degree; equivalent related experience.
EXPERIENCE: 3 years demonstrated experience in the area of event management, volunteer coordination, and community service, as well as the ability to foster and sustain a climate conducive to a cooperative environment. Excellent attention to detail is required. Flexibility in working hours is required for effective event coordination.
SUPERVISION OF PERSONNEL: DIRECT
Student Workers
Volunteer Workers
Graduate Assistant
ESSENTIAL FUNCTIONS
1. Coordinates personnel for working events and programs in the arts
This involves:
This involves:
This involves:
This involves:
This involves:
This position is based at Fairfield University’s Fairfield, CT campus.
Duties may be changed and/or be added at any time.
*Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Category:
Academic - Staff
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
Job Description:
BASIC FUNCTION: Coordinates projects related to programming needs in the College of Arts and Sciences; with specific attention to VPA, FUAM, The Quick Center and related arts programs or events. Duties to include personnel scheduling, master calendar management for events; facilitates the rental process for arts programming venues; coordinates hospitality, set-up, and logistics for events; and assists in the coordination of special University events as required.
UNUSUAL WORK CONDITIONS: Coordinating, attending events during week day, evening, and weekend hours.
KNOWLEDGE AND SKILL NEEDED:
EDUCATION: Bachelor’s Degree; equivalent related experience.
EXPERIENCE: 3 years demonstrated experience in the area of event management, volunteer coordination, and community service, as well as the ability to foster and sustain a climate conducive to a cooperative environment. Excellent attention to detail is required. Flexibility in working hours is required for effective event coordination.
SUPERVISION OF PERSONNEL: DIRECT
Student Workers
Volunteer Workers
Graduate Assistant
ESSENTIAL FUNCTIONS
1. Coordinates personnel for working events and programs in the arts
This involves:
- scheduling student and volunteers, ticket attendants, parking
attendants, gallery attendants, building supervisors, internal
department assistants and hosts for programs and miscellaneous
personnel,
- training student house managers on the operation, policies and
procedures
- planning and coordinating special events as needed, EMS entry
for events
This involves:
- marketing: entering email tickets into Wrike
- oversee all aspects Arts related calendar and events
- updating and coordinating a master calendar among departments,
and distributing updates to specific constituents on and off
campus.
This involves:
- coordinating logistics for artists and guest speakers as
needed, including travel, food and lodging arrangements,
- coordinating hospitality, concessions, setup for special
events, including dinners, receptions, galas, openings, etc.
This involves:
- managing contacts, set-up, breakdown and staff for University
events,
- communicating with program staff on events,
- coordinating logistical concerns, i.e., spaces, times,
staffing, etc.,
- working with food service to ensure timeliness of set-up,
etc.,
This involves:
- contacting, via phone or letter, community organizations,
professional groups or businesses to promote Quick Center
rentals,
- offering help with creative planning and ideas for their
events,
- finalizing arrangements and contracts for their events,
- following through with communication for a longstanding
relationship.
This position is based at Fairfield University’s Fairfield, CT campus.
Duties may be changed and/or be added at any time.
*Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Category:
Academic - Staff
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
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