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Part-Time Project Coordinator in the Arts for CAS

Fairfield University
Connecticut, United States
Salary Not Specified
Posted Date
Nov 5, 2021

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Position Type
Administrative, Academic Affairs, Arts Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Student Activities & Services
Employment Type
Part Time
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Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

BASIC FUNCTION: Coordinates projects related to programming needs in the College of Arts and Sciences; with specific attention to VPA, FUAM, The Quick Center and related arts programs or events. Duties to include personnel scheduling, master calendar management for events; facilitates the rental process for arts programming venues; coordinates hospitality, set-up, and logistics for events; and assists in the coordination of special University events as required.

UNUSUAL WORK CONDITIONS: Coordinating, attending events during week day, evening, and weekend hours.


EDUCATION: Bachelor’s Degree; equivalent related experience.

EXPERIENCE: 3 years demonstrated experience in the area of event management, volunteer coordination, and community service, as well as the ability to foster and sustain a climate conducive to a cooperative environment. Excellent attention to detail is required. Flexibility in working hours is required for effective event coordination.


Student Workers

Volunteer Workers

Graduate Assistant


1. Coordinates personnel for working events and programs in the arts

This involves:
  • scheduling student and volunteers, ticket attendants, parking attendants, gallery attendants, building supervisors, internal department assistants and hosts for programs and miscellaneous personnel,

  • training student house managers on the operation, policies and procedures

  • planning and coordinating special events as needed, EMS entry for events

2. Compiles information details for CAS events in the Arts.

This involves:
  • marketing: entering email tickets into Wrike

  • oversee all aspects Arts related calendar and events

  • updating and coordinating a master calendar among departments, and distributing updates to specific constituents on and off campus.

3. Coordinates setup and logistics for outward facing Arts events for CAS, in collaboration with Department leadership:

This involves:
  • coordinating logistics for artists and guest speakers as needed, including travel, food and lodging arrangements,

  • coordinating hospitality, concessions, setup for special events, including dinners, receptions, galas, openings, etc.

4. Responsible for CAS Art related event process.

This involves:
  • managing contacts, set-up, breakdown and staff for University events,

  • communicating with program staff on events,

  • coordinating logistical concerns, i.e., spaces, times, staffing, etc.,

  • working with food service to ensure timeliness of set-up, etc.,

5. Manages any rental activity for external organizations.

This involves:
  • contacting, via phone or letter, community organizations, professional groups or businesses to promote Quick Center rentals,

  • offering help with creative planning and ideas for their events,

  • finalizing arrangements and contracts for their events,

  • following through with communication for a longstanding relationship.

6. Performs other related duties within CAS Arts portfolio as requested.

This position is based at Fairfield University’s Fairfield, CT campus.

Duties may be changed and/or be added at any time.


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.


Academic - Staff

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to
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