Fairfield University is a co-educational, comprehensive Jesuit
university with a 200-acre campus located along the scenic
shoreline community of Fairfield, CT. The University is comprised
of approximately 3,500 undergraduate and 1,200 graduate students
pursuing degrees within 5 schools: The College of Arts and
Sciences, The Charles F. Dolan School of Business, The School of
Engineering, The Marion Peckham Egan School of Nursing and Health
Studies, and School of Education and Human Development. As an
expression of our Jesuit, Catholic mission and identity, Fairfield
embraces a liberal humanistic approach to education, encouraging
critical thinking, cultivating free and open inquiry, and fostering
ethical and religious values.
Coordinates projects related to programming
needs in the College of Arts and Sciences; with specific attention
to VPA, FUAM, The Quick Center and related arts programs or events.
Duties to include personnel scheduling, master calendar management
for events; facilitates the rental process for arts programming
venues; coordinates hospitality, set-up, and logistics for events;
and assists in the coordination of special University events as
UNUSUAL WORK CONDITIONS:
Coordinating, attending events
during week day, evening, and weekend hours.
KNOWLEDGE AND SKILL NEEDED:
Bachelor’s Degree; equivalent related
3 years demonstrated experience in the area of
event management, volunteer coordination, and community service, as
well as the ability to foster and sustain a climate conducive to a
cooperative environment. Excellent attention to detail is required.
Flexibility in working hours is required for effective event
SUPERVISION OF PERSONNEL:
1. Coordinates personnel for working events and programs in the
2. Compiles information details for CAS events in the
- scheduling student and volunteers, ticket attendants, parking
attendants, gallery attendants, building supervisors, internal
department assistants and hosts for programs and miscellaneous
- training student house managers on the operation, policies and
- planning and coordinating special events as needed, EMS entry
3. Coordinates setup and logistics for outward facing Arts
events for CAS, in collaboration with Department
- marketing: entering email tickets into Wrike
- oversee all aspects Arts related calendar and events
- updating and coordinating a master calendar among departments,
and distributing updates to specific constituents on and off
4. Responsible for CAS Art related event process.
- coordinating logistics for artists and guest speakers as
needed, including travel, food and lodging arrangements,
- coordinating hospitality, concessions, setup for special
events, including dinners, receptions, galas, openings, etc.
5. Manages any rental activity for external
- managing contacts, set-up, breakdown and staff for University
- communicating with program staff on events,
- coordinating logistical concerns, i.e., spaces, times,
- working with food service to ensure timeliness of set-up,
6. Performs other related duties within CAS Arts portfolio as
- contacting, via phone or letter, community organizations,
professional groups or businesses to promote Quick Center
- offering help with creative planning and ideas for their
- finalizing arrangements and contracts for their events,
- following through with communication for a longstanding
This position is based at Fairfield University’s Fairfield, CT
Duties may be changed and/or be added at any time.
The above information on this description has been designed to
indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties,
responsibilities and qualifications required of employees assigned
to this job.
Academic - Staff
All offers of employment are contingent upon a satisfactory
Fairfield University is an Equal Opportunity/Affirmative Action
employer, committed to excellence through diversity, and, in this
spirit, particularly welcomes applications from women, persons of
color, Veterans, and members of historically underrepresented
groups. The University will provide reasonable accommodations to
all qualified individuals with a disability.
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