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Executive Assistant to the VP of Finance / CFO

Employer
University of Bridgeport
Location
Connecticut, United States
Salary
Salary Not Specified
Posted date
Nov 5, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Chief Business Officers & Vice Presidents, Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Responsible for a broad range of duties in support of the responsibilities and duties of the Finance Division. Assistant will aid the Vice President to plan, organize and coordinate the day-to-day financial operations of the Finance Division, under his general guidance. Job functions will include, and are not limited to:
  • Serve as the initial contact/screen for the Office of the Vice President of Finance.
  • Assist in performing administrative functions necessary for the daily operation of the division; includes all departments within the Division of Finance.
  • Maintain the Vice President's schedule and calendar, including all appointments and travel needs.
  • Oversee and coordinate all insurance coverage for the University with our Goodwin University partners; Certificates of Insurance, Liability Forms, Renewals, Claim Reporting, etc.
  • Working with the Facilities Department, maintain annual files of Certificates of Insurance for contractors working on University property. Review incoming certificates to ensure coverage meets our minimum requirements.
  • Manage University credit cards. Distribute cards, maintain records of credit cards in service, and cancel cards that are no longer required.
  • Establish and maintain effective working relationships with the all levels of staff, faculty, President, Cabinet, Board of Trustees Finance Committee members, auditors, agency representatives and the general public.
  • Serve as clerk for the Board of Trustees Finance Committee. Schedule meetings and take minutes. Distribute minutes for approval by the committee members.
  • Other duties as assigned
DECISION MAKING & SCOPE OF AUTHORITY:
  • Ability to work independently, with guidance from the Vice President.
  • May serve as the VP’s representative at meetings and express the executive’s viewpoints at such meetings.
  • Perform related duties as necessary to support the University of Bridgeport mission.
COMMUNICATION:
  • This position requires an understanding of the University's policies and procedures.
  • Must be able to interact tactfully with internal & external constituencies.
  • Must be able to maintain the highest levels of discretion and confidentiality.
MINIMUM REQUIREMENTS:
  • Bachelor degree.
  • Basic knowledge of accounting and financial planning
  • Five years’ experience in an administrative capacity dealing with sensitive and critical data and information flow and supporting senior level management.
  • Requires strong computer skills (Microsoft Suite) and internet research skills.
  • Must possess strong interpersonal skills and be able to communicate effectively in person and in writing.
  • Must be able to interact effectively with multiple constituencies.
  • Ability to perform job duties with speed and accuracy with minimal supervision.
  • Strong organizational skills to include the ability to effectively manage multiple projects simultaneously (multi-tasking), prioritize tasks, and complete assignments within expected time frames
SKILLS:
  • Ability to work under pressure and maintain a pleasant and professional attitude.
  • Must be goal oriented and a proponent of teamwork.
  • Good organization and analytical skills.
  • Must be able to meet deadlines regardless of time constraints.
  • Ability to perform or supervise the performance of a variety of projects, receive unexpected top priority assignments and solve interpersonal or procedural problems simultaneously amidst frequent interruptions.
  • Ability to resolve complex problems, which require the evaluation of alternative methods or solutions.
  • Must be able to take initiative and have strong follow up skills.
  • Ability to solicit cooperation from persons and departments throughout the University.
NOTE: The above description is intended to describe the general nature and level of work to be performed by the position. It is not intended to be an exhaustive list of all responsibilities of the position. You will devote your full time and best efforts to the performance of your various job duties and will observe any and all policies, rules and regulations that the University may now have or shall hereafter establish.

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