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Circulation and Resource Sharing Specialist

Lewis and Clark College
Oregon, United States
Salary Not Specified
Posted Date
Nov 5, 2021

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Business & Administrative Support, Legal Affairs
Employment Type
Full Time
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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose

The Circulation and Resource Sharing Specialist rovides support for the full range of law library circulation activities, oversees the Law Library's team of circulation student assistants, leads the processing of interlibrary loan and document delivery requests, participates in collection and facilities management activities.

What You'll Do

Interlibrary Loan and Document Delivery Services (35% of the time)
  • Provides lead processing for interlibrary loan and document delivery services, coordinating across Law Library departments and with student assistants

  • Fulfills document delivery and interlibrary loan requests on behalf of the Lewis & Clark Law School community

  • Serves as primary backup for the fulfillment of interlibrary loan requests received via OCLC

  • Oversees Summit delivery and fulfillment

  • Fulfills lending between the libraries of Lewis & Clark College and Lewis & Clark Law School

  • Responsible for the full range of Attorney Services work, including taking orders, fulfilling document delivery and copying services, billing, and record keeping

  • Assists with other specialized document delivery requests

  • Maintains appropriate interlibrary loan and document delivery statistics

  • Monitors the document delivery email accounts and other interlibrary loan/document delivery communication channels.

Circulation Duties (35%)
  • Performs core circulation duties, including checking materials in and out, answering informational questions, answering telephones, and explaining policies and procedures

  • O versees circulation student assistants, including hiring, training, scheduling, task management, daily supervision, and change of status decisions

  • Reviews and approves circulation student assistant hours for payroll

  • Updates student circulation and online integrated library system manuals

  • Processes routing of library materials and delivers to faculty.

Collection Management (10%)
  • Assists with maintaining the integrity of the stacks and microform collection, including shelving, shelf­ reading, filing, and student assistant coordination and oversight

  • Maintains the law library reserve collection

  • Processes new library books

  • Assists as needed with shelving supplements, replacing pocket parts, and filing looseleaf pages.

Facilities Management (10%)
  • Collects and reports library facility and equipment issues to the Director and Law Facilities department

  • Oversees maintenance of walk­up research terminals and public access catalog stations, coordinating with Law School Computing Services on repair and upkeep

  • Monitors and troubleshoots public equipment, including photocopiers, printers, and microform readers

  • Updates library hours and closures on building signage, the Law Library's website, the online integrated library system, and OCLC

  • Maintains sign­up procedures and forms for group study rooms.

Other assigned duties (5%)
  • Maintains circulation, interlibrary loan and document delivery, copier, and scanner statistics.

  • Produces statistical reports for use by library staff and as required for accreditation and by library organizations.

Must Haves
  • Associate degree (A.S., A.A.) or two-year technical certificate (or 2-3 years of College)

  • 3 years of office or clerical work experience

  • Advanced computer skills

  • Demonstrated experience with online integrated library system, interlibrary loan software from multiple vendors, word processing software, spreadsheet software, basic financial management tools or databases, and email and other communication applications.

  • Strong public services orientation and the ability to work with varied user groups

  • Ability to learn new software and hardware

  • Excellent organizational and communication skills

  • Detail oriented

  • Ability to work independently and as part of a team

  • Independent time management skills

  • Ability to prioritize, multi­task, and distribute work to others

Nice to Haves
  • Bachelor's degree

  • 4 years of Library experience in circulation or inter-library loan

  • Knowledge of inter-library loan protocols

  • Familiarity with library catalogs and online integrated library systems

Work Schedule
  • Full time

  • 37.5 hours per week

  • Benefits Eligible: Yes

Pay Rate
  • LCCSSA Grade 16

  • $25.64 per hour

Physical Requirements
  • Moderate amount of lifting of light weight (up to 15 lbs.) to medium weight (15 to 35 lbs.), climbing or working in physically tiring work

  • Climbing stairs, standing, sitting, walking, bending, grasping/gripping, reaching, pushing/pulling, repetitive hand movements (e.g., typing), hearing, seeing, talking

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

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Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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