Circulation and Resource Sharing Specialist
- Employer
- Lewis and Clark College
- Location
- Oregon, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 5, 2021
View more
- Position Type
- Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Business & Administrative Support, Legal Affairs
- Employment Type
- Full Time
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Attention Current Lewis & Clark College Employees: In order
to apply for posted positions, please close this window and log
into Workday and click on Talent and Performance to apply
internally.
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Job Purpose
The Circulation and Resource Sharing Specialist rovides support for the full range of law library circulation activities, oversees the Law Library's team of circulation student assistants, leads the processing of interlibrary loan and document delivery requests, participates in collection and facilities management activities.
What You'll Do
Interlibrary Loan and Document Delivery Services (35% of the time)
Physical Requirements
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Job Purpose
The Circulation and Resource Sharing Specialist rovides support for the full range of law library circulation activities, oversees the Law Library's team of circulation student assistants, leads the processing of interlibrary loan and document delivery requests, participates in collection and facilities management activities.
What You'll Do
Interlibrary Loan and Document Delivery Services (35% of the time)
- Provides lead processing for interlibrary loan and document
delivery services, coordinating across Law Library departments and
with student assistants
- Fulfills document delivery and interlibrary loan requests on
behalf of the Lewis & Clark Law School community
- Serves as primary backup for the fulfillment of interlibrary
loan requests received via OCLC
- Oversees Summit delivery and fulfillment
- Fulfills lending between the libraries of Lewis & Clark
College and Lewis & Clark Law School
- Responsible for the full range of Attorney Services work,
including taking orders, fulfilling document delivery and copying
services, billing, and record keeping
- Assists with other specialized document delivery requests
- Maintains appropriate interlibrary loan and document delivery
statistics
- Monitors the document delivery email accounts and other
interlibrary loan/document delivery communication channels.
- Performs core circulation duties, including checking materials
in and out, answering informational questions, answering
telephones, and explaining policies and procedures
- O versees circulation student assistants, including hiring,
training, scheduling, task management, daily supervision, and
change of status decisions
- Reviews and approves circulation student assistant hours for
payroll
- Updates student circulation and online integrated library
system manuals
- Processes routing of library materials and delivers to
faculty.
- Assists with maintaining the integrity of the stacks and
microform collection, including shelving, shelf reading, filing,
and student assistant coordination and oversight
- Maintains the law library reserve collection
- Processes new library books
- Assists as needed with shelving supplements, replacing pocket
parts, and filing looseleaf pages.
- Collects and reports library facility and equipment issues to
the Director and Law Facilities department
- Oversees maintenance of walkup research terminals and public
access catalog stations, coordinating with Law School Computing
Services on repair and upkeep
- Monitors and troubleshoots public equipment, including
photocopiers, printers, and microform readers
- Updates library hours and closures on building signage, the Law
Library's website, the online integrated library system, and
OCLC
- Maintains signup procedures and forms for group study
rooms.
- Maintains circulation, interlibrary loan and document delivery,
copier, and scanner statistics.
- Produces statistical reports for use by library staff and as
required for accreditation and by library organizations.
- Associate degree (A.S., A.A.) or two-year technical certificate
(or 2-3 years of College)
- 3 years of office or clerical work experience
- Advanced computer skills
- Demonstrated experience with online integrated library system,
interlibrary loan software from multiple vendors, word processing
software, spreadsheet software, basic financial management tools or
databases, and email and other communication applications.
- Strong public services orientation and the ability to work with
varied user groups
- Ability to learn new software and hardware
- Excellent organizational and communication skills
- Detail oriented
- Ability to work independently and as part of a team
- Independent time management skills
- Ability to prioritize, multitask, and distribute work to
others
- Bachelor's degree
- 4 years of Library experience in circulation or inter-library
loan
- Knowledge of inter-library loan protocols
- Familiarity with library catalogs and online integrated library
systems
- Full time
- 37.5 hours per week
- Benefits Eligible: Yes
- LCCSSA Grade 16
- $25.64 per hour
Physical Requirements
- Moderate amount of lifting of light weight (up to 15 lbs.) to
medium weight (15 to 35 lbs.), climbing or working in physically
tiring work
- Climbing stairs, standing, sitting, walking, bending,
grasping/gripping, reaching, pushing/pulling, repetitive hand
movements (e.g., typing), hearing, seeing, talking
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
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