Administrative Assistant (College of Medicine) - (STA008408)
- Employer
- University of Houston
- Location
- Texas, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 2, 2021
View more
- Position Type
- Faculty Positions, Education, Education Administration & Leadership, Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Additional Posting information:
Provide administrative support to faculty and assist executives. Setup meetings and provide administrative support for committees. Prepare information for use in discussions with highest level of professionalism and respect for confidentiality. Process and complete Expense Reimbursements for Memberships, Conferences, and Registrations for faculty. Prepare and process Expe nditure Requests, Invoices, Vouchers, and Requisitions for supplies and equipment for labs. Track and keep inventory of equipment and online chemical inventory for labs.
Summary:
Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit.
- Drafts correspondence, memoranda, speeches, position papers,
program/grant proposals and other written documentation.
- Assists in organizing activities of the unit, such as retreats,
staff development, committee appointments, internship programs,
awards ceremonies, etc.
- Serves on committees and task forces as a representative of the
unit.
- Responds to information requests from internal and external
agencies and offices and conducts research to assist in policy and
program development.
- May collect information, and write and edit newsletter or news
bulletins for the unit.
- Participates in special projects and prepares a variety of
statistical reports as needed.
- Performs other job-related duties as assigned.
EEO/AA
Qualifications :
Bachelors and 3 years experience
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of three (3) years of directly job-related experience.
*Education in lieu of experience and experience in lieu of education will be considered.
Additional posting information:
- The ability to take initiative, problem-solve, exercise
excellent judgment and critical thinking skills, and multi-task and
adapt to changing circumstances and shifting priorities in a
high-profile environment.
- Highest level of professionalism and respect for
confidentiality and ability to interact with all levels of internal
and external constituents.
- Ability to prioritize and multi-task.
- Proficient with Microsoft Office Suite.
- Excellent oral and written communication skills.
- Bachelor’s degree preferred
- Experience in academia, working with faculty or research
related field preferred.
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